Suppliers Terms & Conditions

Welcome to Our Supply Chain Management Seller’s Information Page

The Supply Chain Management organization supports General Dynamics Mission Systems (GDMS).

 

Environmental, Health & Safety

General Dynamics Mission Systems is an ISO 14001/45001 certified company and as such it is the Environmental, Health, and Safety (EHS) policy to protect employees, customers and the community. Learn more

 

Cybersecurity For Our Suppliers

General Dynamics Mission Systems is committed to a proactive and compliant cybersecurity approach to safeguarding our networks, information, and systems. Learn more

 

Prohibited Telecommunications Equipment or Services Under the FAR and DFARS

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-25) and Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (DFARS 252.204-7018)

It is GDMS’ position that it will not procure or use items or services (including software) from  the prohibited sources identified in FAR 52.204-25 and DFARS 252.204-7018, respectively.

The FAR clause prohibits procuring telecommunications equipment or services from Huawei or ZTE and telecommunications equipment from Hytera, Hikvision, and Dahua, including their subsidiaries and affiliates, that are a “substantial or essential component of any system, or as critical technology of any part of a system.” 

The DFARS clause prohibits the procurement of any equipment, system, or service to carry out the DoD nuclear deterrence or homeland defense missions that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as a critical technology as a part of any system, unless a waiver is granted.

The DFARS prohibition applies to certain Chinese entities that the Secretary of Defense reasonably believes to be owned or controlled by or otherwise connected to, the government of the People’s Republic of China or the Russian Federation. 

There are specific waiver processes for each clause.

FAR 52.204-25 and DFARS 252.204-7018 are required flowdowns to all GDMS' suppliers and subcontractors, and GDMS is required to obtain the following required certifications: 

  • 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment,

  • DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services - Representation, and

  • DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services - Representation.

The buyer will evaluate the supplier’s responses to each of these certifications prior to issuing the any purchase order to the supplier.

Both the FAR and DFARS clauses have stringent reporting requirements.  If a GDMS Supply Chain Management (SCM)  Professional receives information from the supplier/subcontractor, GDMS Program Management, or other GDMS stakeholder functions regarding the possible use by a supplier/subcontractor of items or services (including software) from any prohibited sources or if the supplier/subcontractor has potentially provided GDMS with items of services (including software) from any prohibited sources, GDMS will evaluate the need for customer notification, obtain additional information from the supplier if needed, assess removal and/or replacement and determine waiver requirements, as applicable.  GDMS is required to report to the U.S. Government within one business day when it was identified or GDMS is notified of any banned equipment or services during contract performance, and additional information is to be submitted within 10 business days.  

 

Helpful Resources:

 

Tariffs

GD Mission Systems (GDMS) will pay tariff costs that are invoiced to GDMS only if tariff cost estimates are provided at the time of  quote or a separate written notification has been provided by the supplier to the GDMS Buyer stating tariff costs will be flowed through by the supplier before a purchase order (PO) is issued. Tariff costs must comply with Duty-Free Entry clauses (FAR 52.225-8 or DFARS 252.225-7013) contained in the PO.  Invoiced tariff costs shall not include any price markups, including Overhead, G&A or Profit. 

 

In order for GDMS to pay any tariff costs associated with our POs, we must be able to validate that the tariffs were incurred on product that was shipped to you to fulfil a GDMS PO.  If you cannot include the tariff costs in your unit price, you must invoice us as a separate line item or separate invoice. 

In order for the invoice to be paid, it must reflect the PO number and be broken down by PO line number.  If the part number invoiced, does not match the part number on the PO line referenced on the invoice, you must include the part number that incurred the tariff and the quantity.  We need to charge the tariff back to the same account string that incurred the cost. We occasionally receive invoices with no reference to PO numbers and/or line numbers. This is delaying payment to suppliers for these costs.  If the invoice does not contain the information required, it will be rejected and returned.

A copy of your supplier’s commercial invoice and CF7501 (Entry Summary), or equivalent, redacted as appropriate,  must be provided with your invoice to support the tariff costs.  If a sub tier is the actual importer of record, please obtain this supporting documentation from your sub tier supplier and submit it with your invoice.  GDMS reserves the right to request further documentation for the transactions to support how the tariff costs were determined and invoiced. 

 

Supplier Control and Monitoring

General Dynamics Mission Systems Supply Chain Management (SCM) and Quality Teams will monitor and evaluate Supplier performance based on their ability to meet drawings, designs, specifications, and quality requirements. Some GDMS Programs may have unique and more stringent supplier approval and evaluation criteria that the Supplier will be required to meet to participate in those applications. SCM and Quality Teams shall also review Supplier's appropriate information including, but not limited to: Manufacturing capability and capacity, technical/technological competencies, etc.  Suppliers that fail to meet quality expectations and on-time delivery according to purchase order and quality flow down requirements will be issued corrective action as warranted. Suppliers with a history of poor Quality and or On-time delivery performance can be readily re-evaluated for a continuing relationship and may be considered for disapproval from the GDMS Approved Suppliers List.

 

Quality Information

 

Quality Codes

Quality Codes are used to communicate specific quality and contract requirements to our vendors.

 

General Dynamics Mission Systems Routing Guide - Domestic and International

 

Additional General Provisions For Projects 524012, 524019 and 524020  

 

Terms & Conditions and Government Contract Provisions

General provisions for all GDMS

Covers GDIT purchase orders issued prior to 8/12/19 (except GDIT Wireless Services and GDIT Department of State program).

Apply to POs Dated:

INNOVATION SOURCING NETWORK

The Innovation Sourcing Network is General Dynamics Mission Systems’ open supplier innovation ecosystem, promoting small business identification and participation, discovery of emerging technologies and solutions, to forge partnerships that are discriminators to advancing our customers’ missions. Innovation Sourcing Network connects people, process and technologies to deliver innovative sourcing solutions.

Learn How To Get Involved