Supplier Terms & Conditions
The Supply Chain Management organization supports General Dynamics Mission Systems
Working with us requires our suppliers to review, understand and accept certain terms and conditions along with other provisions and rules. The below information, in addition to specific terms in each supplier's contract, apply to our suppliers for the duration of their work with us.
Quality Codes
Quality Codes are used to communicate specific quality and contract requirements to our vendors.
Terms & Conditions and Government Contract Provisions
General provisions for all of General Dynamics Mission Systems.
Covers General Dynamics Information Technology (GDIT) purchase orders issued prior to 8/12/19 (except GDIT Wireless Services and GDIT Department of State program).
Apply to POs Dated:
- ON OR AFTER August 27, 2024
- September 6, 2022 to August 26,2024
- March 30, 2022 to September 5, 2022
- July 26, 2021 to March 29, 2022
- February 15, 2021 to July 26, 2021
- August 12, 2020 TO February 14, 2021
- July 10, 2019 TO August 11, 2020
- Sept. 25, 2018 TO July 9, 2019
- May 15, 2018 TO Sept. 24, 2018
- Oct. 27, 2016 TO May 14, 2018
- Oct. 25, 2016 TO Oct. 26, 2016
- Sept. 12, 2016 TO Oct. 24, 2016
- Jan. 1, 2016 TO Sept. 11, 2016
Apply to POs Dated:
- ON OR AFTER August 15, 2024
- June 4, 2024 to August 14,2024
- May 14, 2024 - June 3, 2024
- January 9, 2024 - May 13, 2024
- November 8, 202 to January 8, 2024
- August 8, 2023 – November 7 2023
- July 30, 2023 to August 7, 2023
- April 4, 2023 to July 29, 2023
- January 30, 2023 to April 3, 2023
- September 29, 2022 to January 29, 2023
- September 6, 2022 to September 28, 2022
- May 17, 2022 to September 5, 2022
- March 29, 2022 to May 16, 2022
- January 24, 2022 to March 28, 2022
- July 1, 2021 to January 23, 2022
- February 15, 2021 to June 30, 2021
- December 17, 2020 TO February 14, 2021
- August 12, 2020 to December 16, 2020
- March 24, 2020 TO August 11, 2020
- September 23, 2019 to March 23, 2020
- July 10, 2019 to September 22, 2019
- Jan. 9, 2019 TO July 9, 2019
- September 25, 2018 TO January 8, 2019
- September 14, 2018 TO September 24, 2018
- September 1, 2018 TO September 13, 2018
- May 15, 2018 TO August 31, 2018
- July 1, 2017 TO May 14, 2018
- March 31, 2017 TO June 30, 2017
- March 7, 2017 TO March 30, 2017
- Feb. 1, 2017 TO March 6, 2017
- Oct. 27, 2016 TO Jan. 31, 2017
- Oct. 25, 2016 TO Oct. 26, 2016
- Sept. 12, 2016 TO Oct. 24, 2016
- Jan. 1, 2016 TO Sept. 11, 2016
Apply to POs Dated:
- ON OR AFTER September 6, 2022
- March 30, 2022 to September 5, 2022
- July 26, 2021 to March 29, 2022
- August 12, 2020 to July 26, 2021
- July 10, 2019 TO August 11, 2020
- Sept. 25, 2018 TO July 9, 2019
- September 1, 2018 TO September 24, 2018
- May 15, 2018 TO August 31, 2018
- July 1, 2017 TO May 14, 2018
- Oct. 27, 2016 TO June 30, 2017
- Oct. 25, 2016 TO Oct. 26, 2016
- Sept. 12, 2016 TO Oct. 24, 2016
- Jan. 1, 2016 TO Sept. 11, 2016
Apply to POs Dated:
- ON OR AFTER June 4, 2024
- May 14, 2024 to June 3, 2024
- January 9, 2024 to May 13, 2024
- November 8, 2023 to January 8, 2024
- August 8, 2023 to November 7, 2023
- July 30, 2023 to August 7, 2023
- April 4, 2023 to July 29, 2023
- January 30, 2023 to April 3, 2023
- September 29, 2022 to January 29, 2023
- September 6, 2022 to September 28, 2022
- March 29, 2022 to September 5, 2022
- January 24, 2022 to March 28, 2022
- July 1, 2021 to January 23, 2022
- February 15, 2021 to June 30, 2021
- December 17, 2020 TO February 14, 2021
- August 12, 2020 to December 16, 2020
- March 24, 2020 TO August 11, 2020
- September 23, 2019 to March 23, 2020
- July 10, 2019 to September 22, 2019
- Jan. 9, 2019 TO July 9, 2019
- September 25, 2018 TO January 8, 2019
- September 14, 2018 TO September 24, 2018
- September 1, 2018 TO September 13, 2018
- May 15, 2018 TO August 31, 2018
- July 1, 2017 TO May 14, 2018
- March 31, 2017 TO June 30, 2017
- March 7, 2017 TO March 30, 2017
- Feb. 1, 2017 TO March 6, 2017
- Oct. 27, 2016 TO Jan. 31, 2017
- Oct. 25, 2016 TO Oct. 26, 2016
- Sept. 12, 2016 TO Oct. 24, 2016
- Jan. 1, 2016 TO Sept. 11, 2016
Apply to POs Dated:
- ON OR AFTER September 11, 2024
- August 15, 2024 - September 10, 2024
- June 4, 2024 to August14, 2024
- May 14, 2024 - June 3, 2024
- January 9, 2024 - May 13, 2024
- November 8, 2023 to January 8, 2024
- August 8, 2023 to November 7, 2023
- July 30, 2023 to August 7, 2023
- April 4, 2023 to July 29, 2023
- January 30, 2023 to April 3, 2023
- October 17, 2022 to January 29, 2023
- September 29, 2022 to October 16, 2022
- September 6, 2022 to September 28, 2022
- March 29, 2022 to September 5, 2022
- January 24, 2022 to March 28, 2022
- July 1, 2021 to January 23, 2022
- April 8, 2021 to June 30, 2021
- February 15, 2021 to April 7, 2021
- December 17, 2020 TO February 14, 2021
- August 12, 2020 to December 16, 2020
- March 24, 2020 TO August 11, 2020
- September 23, 2019 to March 23, 2020
- July 10, 2019 to September 22, 2019
- Jan. 9, 2019 TO July 9, 2019
- September 1, 2018 TO January 8, 2019
- May 15, 2018 TO August 31, 2018
- July 1, 2017 TO May 14, 2018
- March 31, 2017 TO June 30, 2017
- March 7, 2017 TO March 30, 2017
- Feb. 1, 2017 TO March 6, 2017
- Oct. 27, 2016 TO Jan. 31, 2017
- Oct. 27, 2016 TO Jan. 31, 2017
- Oct. 27, 2016 TO Jan. 31, 2017
- Oct. 25, 2016 TO Oct. 26, 2016
- Sept. 12, 2016 TO Oct. 24, 2016
- Jan. 1, 2016 TO Sept. 11, 2016
- Nov. 17, 2015 TO Dec. 31, 2015
- Oct. 14, 2015 TO Nov. 16, 2015
- Aug. 7, 2015 TO Oct. 13, 2015
- June 4, 2015 TO Aug. 6, 2015
- May 1, 2015 TO June 3, 2015
- March 30, 2015 TO April 30, 2015
- Feb. 19, 2015 TO March 29, 2015
- Aug. 15, 2014 TO Feb. 18, 2015
- July 23, 2014 TO Aug. 14, 2014
- June 12, 2014 TO July 22, 2014
- May 8, 2014 TO June 11, 2014
- April 8, 2014 TO May 7, 2014
- April 3, 2014 TO April 7, 2014
- March 3, 2014 TO April 2, 2014
- Jan. 15, 2014 TO March 2, 2014
- Nov. 21, 2013 TO Jan. 14, 2014
- Sept. 30, 2013 TO Nov. 20, 2013
- July 9, 2013 TO Sept. 29, 2013
- Aug. 22, 2012 TO July 8, 2013
- July 7, 2012 TO Aug. 21, 2012
- March 27, 2012 TO July 6, 2012
- Oct. 10, 2011 TO Mar. 26, 2012
- June 10, 2011 TO Oct. 9, 2011
- April 19, 2011 TO June 9, 2011
- March 7, 2011 TO April 18, 2011
- Dec. 10, 2010 TO March 6, 2011
- Oct. 21, 2010 TO Dec. 9, 2010
- Aug. 25, 2010 TO Oct. 20, 2010
- July 1, 2010 TO Aug. 24, 2010
- March 10, 2010 TO June 30, 2010
- Jan. 30, 2009 TO March 9, 2010
Apply to POs Dated:
- ON OR AFTER September 11, 2024
- August 15, 2024 - September 10, 2024
- June 4, 2024 -August 14, 2024
- May 14, 2024 - June 3, 2024
- January 9, 2024 - May 13, 2024
- November 8, 2023 to January 8, 2024
- August 8, 2023 to November 7, 2023
- July 30, 2023 to August 7, 2023
- April 4, 2023 to July 29, 2023
- January 30, 2023 to April 3, 2023
- October 17, 2022 to January 29, 2023
- September 29, 2022 to October 16, 2022
- April 4, 2022 to September 28, 2022
- July 1, 2021 to April 3, 2022
- February 15, 2021 to June 30, 2021
- December 17, 2020 TO February 14, 2021
- August 12, 2020 to December 16, 2020
- September 23, 2019 TO August 11, 2020
- ON OR AFTER July 10, 2019
- May 15, 2018 TO July 9, 2019
- September 14, 2017 TO May 14, 2018
- June 21, 2017 TO September 13, 2017
Apply to POs Dated:
- ON OR AFTER June 4, 2024
- May 14, 2024 -June 3, 2024
- January 9, 2024 -May 13, 2024
- November 8, 2023 to January 8, 2024
- August 8, 2023 to November 7, 2023
- July 30, 2023 to August 7, 2023
- April 4, 2023 to July 29, 2023
- January 30, 2023 to April 3, 2023
- September 29, 2022 to January 29, 2023
- September 6, 2022 to September 28, 2022
- March 23, 2022 to September 5, 2022
- July 1, 2021 to March 22, 2022
- February 15, 2021 to June 30, 2021
- December 17, 2020 TO February 14, 2021
- August 12, 2020 to December 16, 2020
- July 10, 2019 TO August 11, 2020
- Mar. 4, 2019 TO July 9, 2019
- September 14, 2018 TO March 3, 2019
- May 15, 2018 TO September 13, 2018
- September 14, 2017 TO May 14, 2018
- June 21, 2017 TO September 13, 2017
Other Supplier Provisions
In addition to our general terms and conditions there are other policies and provisions to which we expect our suppliers to conform. Please review the below items.
Supplier Control and Monitoring
General Dynamics Mission Systems Supply Chain Management (SCM) and Quality Teams will monitor and evaluate Supplier performance based on their ability to meet drawings, designs, specifications, and quality requirements. Some GDMS Programs may have unique and more stringent supplier approval and evaluation criteria that the Supplier will be required to meet to participate in those applications. SCM and Quality Teams shall also review Supplier's appropriate information including, but not limited to: Manufacturing capability and capacity, technical/technological competencies, etc. Suppliers that fail to meet quality expectations and on-time delivery according to purchase order and quality flow down requirements will be issued corrective action as warranted. Suppliers with a history of poor Quality and or On-time delivery performance can be readily re-evaluated for a continuing relationship and may be considered for disapproval from the GDMS Approved Suppliers List.
Supplier Communication
Special Processes
- Special Process Requirements [PDF]
- Quality Approved Processor List (QAPL)
- If a processor is not approved for a specific special process in question, they must complete and submit a copy of the Supplier Information Request (QA-TMP-077) document to GDMS-SpecProc@gd-ms.com.
- Supplier Information Request
- Quality Approved Processor List (QAPL)
On August 22nd 2012, the United States Securities and Exchange Commission (SEC) approved the final rule regarding the sourcing of Conflict Minerals under Section 1502 of the Dodd-Frank Wall Street Reform Consumer and Protection Act. Our implemented policy supports the aims and objectives of the U.S Legislation on the use of conflict free minerals.
Our Policy Commitment:
- Support the aims and objectives of the U.S Legislation on the supply of conflict free minerals.
- Maintain company compliance with the Securities and Exchange Commission (SEC) Section 1502 Rules and Regulations and submit annual filings to the SEC
- Partnering with our Suppliers and Subcontractors to undertake reasonable Conflict Mineral due diligence within the supply chain, providing evidence of conformance with the Securities and Exchange Commission Rules and Regulations
- Support our Customers in ensuring that our products are responsibly manufactured with a goal of being conflict mineral free.
As a leading global company Mission Systems is committed to ensuring that the safety, health and protection of people and the environment. We promote these principles in our global business practices and our ethics code of conduct.
General Dynamics Mission Systems is committed to a proactive and compliant cybersecurity approach to safeguarding our networks, information, and systems. Learn more
General Dynamics Mission Systems is an ISO 14001/45001 certified company and as such it is the Environmental, Health, and Safety (EHS) policy to protect employees, customers and the community. Learn more
- Data Rights Assertions if supplier intends to furnish any technical data or computer software with restricted rights Supplier to complete template form SCM-TMP-062 Identification and Assertion of Data Rights.
Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-25) and Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (DFARS 252.204-7018)
It is GDMS’ position that it will not procure or use items or services (including software) from the prohibited sources identified in FAR 52.204-25 and DFARS 252.204-7018, respectively.
The FAR clause prohibits procuring telecommunications equipment or services from Huawei or ZTE and telecommunications equipment from Hytera, Hikvision, and Dahua, including their subsidiaries and affiliates, that are a “substantial or essential component of any system, or as critical technology of any part of a system.”
The DFARS clause prohibits the procurement of any equipment, system, or service to carry out the DoD nuclear deterrence or homeland defense missions that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as a critical technology as a part of any system, unless a waiver is granted.
The DFARS prohibition applies to certain Chinese entities that the Secretary of Defense reasonably believes to be owned or controlled by or otherwise connected to, the government of the People’s Republic of China or the Russian Federation.
There are specific waiver processes for each clause.
FAR 52.204-25 and DFARS 252.204-7018 are required flowdowns to all GDMS' suppliers and subcontractors, and GDMS is required to obtain the following required certifications:
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52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment,
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DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services - Representation, and
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DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services - Representation.
The buyer will evaluate the supplier’s responses to each of these certifications prior to issuing the any purchase order to the supplier.
Both the FAR and DFARS clauses have stringent reporting requirements. If a GDMS Supply Chain Management (SCM) Professional receives information from the supplier/subcontractor, GDMS Program Management, or other GDMS stakeholder functions regarding the possible use by a supplier/subcontractor of items or services (including software) from any prohibited sources or if the supplier/subcontractor has potentially provided GDMS with items of services (including software) from any prohibited sources, GDMS will evaluate the need for customer notification, obtain additional information from the supplier if needed, assess removal and/or replacement and determine waiver requirements, as applicable. GDMS is required to report to the U.S. Government within one business day when it was identified or GDMS is notified of any banned equipment or services during contract performance, and additional information is to be submitted within 10 business days.
Helpful Resources:
GD Mission Systems (GDMS) will pay tariff costs that are invoiced to GDMS only if tariff cost estimates are provided at the time of quote or a separate written notification has been provided by the supplier to the GDMS Buyer stating tariff costs will be flowed through by the supplier before a purchase order (PO) is issued. Tariff costs must comply with Duty-Free Entry clauses (FAR 52.225-8 or DFARS 252.225-7013) contained in the PO. Invoiced tariff costs shall not include any price markups, including Overhead, G&A or Profit.
In order for GDMS to pay any tariff costs associated with our POs, we must be able to validate that the tariffs were incurred on product that was shipped to you to fulfil a GDMS PO. If you cannot include the tariff costs in your unit price, you must invoice us as a separate line item or separate invoice.
In order for the invoice to be paid, it must reflect the PO number and be broken down by PO line number. If the part number invoiced, does not match the part number on the PO line referenced on the invoice, you must include the part number that incurred the tariff and the quantity. We need to charge the tariff back to the same account string that incurred the cost. We occasionally receive invoices with no reference to PO numbers and/or line numbers. This is delaying payment to suppliers for these costs. If the invoice does not contain the information required, it will be rejected and returned.
A copy of your supplier’s commercial invoice and CF7501 (Entry Summary), or equivalent, redacted as appropriate, must be provided with your invoice to support the tariff costs. If a sub tier is the actual importer of record, please obtain this supporting documentation from your sub tier supplier and submit it with your invoice. GDMS reserves the right to request further documentation for the transactions to support how the tariff costs were determined and invoiced.
- We flow down the federal regulation on combating trafficking in persons on all purchase orders and subcontracts.
- We require our suppliers to certify that they are compliant with the federal regulation on combating trafficking in persons.
- We provide training to our supply chain staff on human trafficking and slavery.