General Dynamics Advanced Information Systems, Global Imaging Technologies, and General Dynamics-OTS (Marion, VA) Quality Codes

Vendor Quality QC Codes

Quality Codes are used to communicate specific quality and contract requirements to our vendors. Below is a list of the current QC Codes being used by General Dynamics Advanced Information Systems and General Dynamics Global Imaging Technologies.

101 – GDAIS APPROVED QMS09/10/10
The seller shall provide and maintain a Quality Management System (QMS) acceptable to GDAIS. GDAIS acceptance of supplier’s quality system shall be formally documented. The seller’s QMS shall ensure all items delivered are in full compliance with the requirements of the purchase order. The seller QMS may be subject to review by GDAIS at any time.

102 – ISO9001 REGISTERED QMS09/10/10
The seller shall provide and maintain a Quality Management System that is registered to ISO 9001:2008. The certification must be current.

103 – REQUIREMENT FOR INSPECTION09/10/10
The seller shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under this order conform to the drawing, specification and/or other applicable technical requirements. Seller shall establish and/or maintain a calibration system that is traceable to the National Institute of Standards and Technology for all measuring and test equipment used on this order. This system shall provide for: 1) recalibration at regular intervals commensurate with stability, purpose and degree of usage, and 2) a mandatory recall system within these established intervals. This system is subject to review at all times by GDAIS Quality Assurance.

104 – GOVERNMENT SOURCE INSPECTION09/10/10
Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the government representative who normally services your plant so that appropriate planning for government inspection can be accomplished.

105 – GOVERNMENT SELECTIVE EVALUATION09/10/10
During performance on this order your quality control or inspection system and manufacturing processes are subject to review, verification, and analysis by authorized government representatives. Government inspection or release of product prior to shipment is not required unless you are otherwise notified.

106 – GDMS FINAL SOURCE INSPECTION06/22/16
Source inspection is required on all items covered by this order at the seller’s facility prior to shipment. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GDMS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

107 – GDMS IN-PROCESS SOURCE INSPECTION06/22/16
In-process source inspection is required on all items covered by this order at the seller’s facility prior to shipment. In-process inspection shall verify acceptability of quality characteristics which cannot be readily inspected in completed items. In-process inspection points shall be as defined in the order and shall be mutually agreed upon by GDMS Quality Assurance and the seller prior to start of manufacturing. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GDMS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

108 – GDAIS FIRST ARTICLE INSPECTION04/26/12
A complete verification inspection of one item of the first deliverable lot produced under this order is required. The seller shall verify and document evidence of conformance (measurement data) of all physical, chemical and test requirements required by drawings and specifications. The seller shall provide GDAIS with the First Article Report for inspection and approval. The seller shall obtain written acceptance of the First Article prior to shipments.

109 – RADIOGRAPHIC INSPECTION09/10/10
The items on this order require radiographic inspection by a government or buyer-approved x-ray laboratory. Film will be read and interpreted by the laboratory and the findings reported on an appropriate form. The x-ray film and one copy of the x-ray report must accompany the material. The x-ray film must be identified with the buyer’s order number and the report shall contain the signature and title of a responsible representative of the laboratory.

110 – FUNCTIONAL TEST REPORTS09/10/10
Each shipment shall be accompanied by one legible copy of a report of actual variables test data identifiable to test parameters and serial numbers of items submitted. These reports shall contain the signature and title of a responsible representative of the seller who performed the test indicating conformance to the specified requirements. The specifications must be listed, including the revision letter..

111 – CALIBRATION CERTIFICATION09/10/10
The seller shall maintain a calibration system that complies with MIL-STD-45662, ANSI-Z540 or ISO10012-1. Product shipped to General Dynamics shall be accompanied by one legible copy of the seller’s certification of accuracy and calibration data (Calibration Certification). This certificate must contain the signature and title of a responsible representative of the seller. All serialized unit(s) shall have their serial number(s) annotated on the certificate.

112 – AGE/ENVIRONMENT SENSITIVE MATERIAL (SHELF LIFE)09/10/10
The seller shall identify all materials and articles which have definite characteristics of quality degradation with age and/or environment. Identification shall include the date useful life was initiated and the date and/or the cycle at which the useful life will be expended. When environment is a factor in determining useful life, the identification shall include storage conditions required to achieve the stated useful life. Limited shelf life material containers shall be marked with the date of manufacture and the shelf life expiration date. The shelf life shall not exceed the requirements and a minimum of 75% of the shelf life shall remain at the time of shipment. Special storage requirements, if required, shall be provided with each shipment.

113 – MATERIAL CERTIFICATIONS09/10/10
Each shipment of material shall be accompanied by one legible copy of chemical analysis and/or physical test reports verifying compliance to applicable military/buyer’s specifications.

114 – HEAT OR MELT IDENTIFICATION09/10/10
All parts and/or material, and applicable documents, shall be identified by a heat number, heat code, heat lot number, or melt number of the seller. Where stamping of individual parts is not practical due to size or shape, the heat number, code, lot number, or melt number shall be stamped on the smallest unit package by the seller.

115 – SPECIAL PROCESS SAMPLES09/10/10
The special processes called for in this order shall be applied to samples of material of the same type to be used in manufacturing of deliverable items. The seller shall include the sample with each shipment and shall identify the sample to the order by part number and date of shipment. Each sample shall be approximately 1″ wide by 3″ long. Printed wiring board samples shall be those coupons from each panel produced and shall be in accordance with the applicable drawing or specification. Printed wiring board coupons shall be identified in accordance with requirements of the order.

116 – ACCEPTANCE TEST PROCEDURE09/10/10
The seller shall submit to GD-AIS one reproducible copy of the acceptance test procedure (ATP) to be used for determining acceptability of the articles to be delivered under this order at least ten days prior to requesting GD-AIS source inspection or at least ten days prior to shipment of the articles, as applicable. As a minimum, the ATP shall:

1. Be identified with a control number and revision status.
2. Exhibit approval by the seller’s quality function.
3. Address acceptance testing of all performance and mechanical characteristics of the GD-AIS specification that are applicable to the level of testing required, i.e., qualification, first article and/or production.
4. Contain a clear and concise description of the test methods to be used in performing each test.
5. Contain a list of test equipment to be used, including the manufacturer’s name and model number.
6. Contain block diagrams of test equipment set-ups identifying interconnection points and equipment used.
7. Contain data sheets which present specified information.
In the event of a required revision to the ATP during performance under this order, the seller shall furnish one reproducible copy of the revision to GD-AIS prior to inspection by GDAIS. The revision shall be identified as described above and shall exhibit evidence of approval by the seller’s quality function.

117 – MECHANICAL MEASUREMENTS REPORTS09/10/10
Each part shall be accompanied by one legible copy of a report of actual variables mechanical measurements identifiable to all mechanical parameters listed on the drawing. These reports shall contain the signature and title of a responsible representative of the seller who performed the measurements indicating conformance to the specified requirements. The drawing number must be listed, including the revision letter. In the event that measurements data are represented by sampling send data on those samples by the AQL selected. Place an identification tag or other temporary marking on all parts measured to assure positive data correlation upon receipt at GDAIS.

118 – STATEMENT OF CONFORMANCE / C of C06/22/16
The supplier shall provide with each shipment one reproducible copy of a written statement which attests to the conformance of material to the applicable specification and the subcontract/purchase order requirements. The statement shall reference the order number, the part or specification number and revision, and shall contain the signature and title of the seller’s Quality Assurance representative.
The statement of conformance/compliance shall be furnished with each lot of material shipped. This certification shall contain the following information as a minimum (not necessarily in the order given below).

1. GDMS purchase order number
2. Part number ordered
3. Part Revision
4. Part Traceability information – must contain the manufacture or distributor, Lot /Date Code, and/ or Serial Number
5. Statement attesting to the supplier’s compliance with the purchase order requirements which are contained in specific purchase order clauses
6. Signature of authorized representative of the company
7. The certification shall be dated
The supplier shall maintain records which will furnish validation of the information attested in the certification and which shall be made available for review upon request.

119 – MERCURY EXCLUSION CERTIFICATION09/10/10
The seller shall furnish a certification of exclusion of metallic mercury compounds in the supplies furnished the buyer on this order. The certificate shall reference the buyer’s order number, part number and contain the signature and title of a responsible representative of the seller.

120 – MERCURY EXCLUSION CLAUSE09/10/10
The supplies furnished under this order shall contain no elemental mercury (the element Hg) or mercury compounds known to be chemically or thermally unstable in the environment in which the supplies furnished are to operate. During the manufacturing, testing or inspection processes the supplies offered shall not have come in direct contact with the element Hg or any chemically, or thermally unstable mercury compound, nor with any mercury containing devices which provide only a single barrier seal against breakage or spillage and release of the elemental mercury. Mercury contamination of the supplies will be cause for rejection of the material.

121 – IN-PROCESS SURVEILLANCE INSPECTION09/10/10
In-process source surveillance is required on all items covered by this order at the seller’s facility during the duration of the order. It is intended that random surveillance inspections will be conducted at periodic intervals upon 48 hours verbal notice. Generally these inspections will consist of a review of selected process controls procedures and documentation associated with the manufacture of the articles covered by this order. This seller shall provide tentative notice ten days in advance of commencing manufacture and confirmation not less than forty-eight hours in advance thereof. At the time of confirmation, seller shall supply the dates comprising of the start and the end of the manufacturing cycle.

122 – SELLER’S LOT OR BATCH NUMBER IDENTIFICATION09/10/10
All parts and/or material, and applicable documents, must be identified by a manufacturing lot or batch number by the seller. where identification of individual parts is not practical due to size or shape, the manufacturing lot or batch number shall be placed on the smallest unit package. A lot or batch number shall be defined as parts and/or material produced by one manufacturer in one unchanged process, in accordance with the same drawing and/or specification.

123 – FAILURE ANALYSIS /REPAIR REPORT09/10/10
The seller is required to submit a failure analysis/repair report for each item being returned for rework. The report can be a copy of an internal document.

124 – JAN COMPONENT REQUIREMENT CLAUSE09/10/10
The devices furnished under this order shall be products which are listed on the Qualified Products List (QPL) applicable to the device ordered. Government source inspection is required on all JAN branded devices to the extent specified in the applicable military specification. The supplier shall make details of their inventory system and traceability documentation available to the authorized government representative for inspection (acceptance) upon request and shall be prepared to provide copies of actual records of processing or certification as to the origin of transactions and handling of JAN devices ordered.

125 – LOCATION OF MANUFACTURER09/10/10
Only those products manufactured within the North American continent shall be supplied.

126 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING06/24/14
If this order is for a device that is Electrostatic Discharge Sensitive (ESDS), the Seller shall maintain an Electrostatic Discharge Control program in accordance with the most recent version of MIL-STD-1686, ANSI S20.20. The program shall be subject to review by General Dynamics. The item shall be packaged in materials that are non-charge generating on the inside surface next to the part as well as providing conductive shielding protection. The protective container shall be labeled with an industry recognized ESDS cautionary statement.

127 – VENDOR DATA SHEET09/10/10
The seller shall provide with each shipment a specification sheet or catalog page pertaining to the item submitted.

128 – MSDS09/10/10
The supplier shall provide a copy of the Material Safety Data Sheet (MSDS) with each delivery.

129 – MRB Authority09/10/10
Any repair actions not sanctioned by the assembly’s design documentation will require Buyer approval prior to work being performed.

130 – PROHIBITED MATERIALS09/10/10
All tin plating, solder or tin finishes shall have a minimum of 3% lead content by weight. Parts shall also be free of Zinc, Cadmium and Mercury. Seller shall provide a written/signed Certificate of Compliance (CoC) with each shipment that attests to meeting this requirement

131 – SINGLE DATE/LOT CODE09/10/10
Seller shall deliver parts from a Single Lot / Date code against this PO.

132 – TAPE AND REEL PACKAGING REQUIRED09/10/10
Seller shall provide surface mount parts on a Tape and Reel for the Pick and Place machine. The Reel should be constructed of anti-static material and the Carrier tape should be made of conductive polystyrene material or equivalent to protect devices from ESD damage. The Tape and Reel parts packaging shall be fully compliant to EIA-481.

133 – COUNTERFEIT PARTS REQUIREMENT09/10/10
All parts and materials shall be procured only through OEMs/OCMs, or their franchised dealer or distributors.

The supplier shall verify the procurement source and associated certifying paperwork.

Appropriate incoming inspection test methods shall be used to detect potential Counterfeit Parts and materials. The supplier shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM or not an OEM/OCM authorized franchised dealer or distributor) for the purchase of components/materials/parts unless pre-approval has been granted by GDAIS.

134 – Purchase Order Lot Control Marking04/03/12
This requirement is for all Metal Work where the drawing requires the Part Number to be marked. The Supplier shall also mark their cage code or the Supplier number (found under “Supplier” on the PO) and a lot number of Manufacturer’s choice that will give lot traceability.

135 – Inspection Delegation11/26/14
The Supplier shall conduct all required inspections as agreed upon in accordance with the Purchase Order terms, conditions, and Technical Data Package. The above shall be accomplished through the use of the GDMS approved delegate only who is responsible for the adequacy and accuracy of said inspection. Failure of GDMS to inspect the goods shall not limit any of GDMS’s rights as included under the terms and conditions of this contract to recover damages from the Seller for supply of defective goods. All specified documents referenced in the purchase order (i.e. certifications, test reports, etc.) are not to be shipped with the product unless required by a quality clause. These records are to be maintained at the supplier’s facility, under delegate control, and are subject to GDMS verification upon request. This paragraph takes precedence over remaining quality requirement clauses for data submittals.

 

136 - Special Process Approvals - 5/12/2017
As per GDMS Special Process requirements, all special process suppliers (processors) utilized must be approved by GDMS and listed in the GDMS Quality Approved Processors List (QAPL). The Seller shall provide a special process certification with each delivery certifying compliance with all special processes required in executing this Purchase Order. Special process certification may be included on the Seller's C of C provided that the special process used and the special process supplier is identified. For traceability and verification purposes, the certification must contain the processor's name and address used for the special processes unless the special process supplier's certification is included with the shipment.
Some examples of special processes are; Chemical Processes (including Plating, Anodizing, Conversion Coating, and Passivation), Painting, Heat Treating, Welding (Fusion), Brazing (Vacuum/ Dip), etc.
The General Dynamics' Special Process Requirements, Quality Approved Processor List (QAPL) and forms to request addition to the QAPL can be found on the General Dynamics website https://gdmissionsystems.com/suppliers/terms-conditions/.

201 – Quality System Requirements09/10/10
Supplier must maintain a quality system that meets the requirements of Mil-I-45208 and Mil-Std-45662A. The supplier at their option may implement the equivalent or better ANSI/ISO series standard (9001, 9002, etc.) In lieu of the above listed mil spec/ std if such implementation is at no additional charge. These systems are subject to review and approval by GDAIS/Government representatives. Suppliers are responsible to document and control any portion of this contract that is to be performed by them and extend applicable portions of this contract to all sub-tier suppliers.

Material Review Board (MRB) is not delegated to the supplier. All decisions to repair, use as is, or standard repair any Product on this purchase order requires GDAIS approval prior to MRB implementation.

Record retention: Suppliers must retain inspection and test records for 6 years after completion of deliveries and payment thereof under this purchase order.
These records (i.e. certifications, test reports, etc) are to be maintained at the supplier’s facility, and are subject to GDAIS verification any time within the specified interval.

202 – First Piece Inspection with limited Customer Source Inspection09/30/15

A First Piece Inspection (FPI), denoting actual variable data as applicable, is required on this purchase order. The balance of lot is subject to a minimum inspection sample of a 4.0 AQL per ANSI Z1.4 general inspection level II. Alternate inspection plans may be considered but must be approved by GDMS Pittsfield QA department.

It is the supplier’s responsibility to conduct an FPI on one (1) of the first five (5) pieces delivered under this order to verify conformance of all physical, chemical, and test requirements specified as part of this order. General Dynamics Source Inspection is also required, to complete approval of the FPI, on the first shipment of the part from your facility. Upon completion of the FPI inspection, the supplier shall notify the GDMS Pittsfield quality department by faxing an supplier quality report (SQR) along with a copy of the FPI to 413-494-2109, or E-mail to QARep-Region2@gd-ms.com

A five (5) day notice shall be required for scheduling verification. This process must be completed before shipping the parts.

FPI approval is considered extended by GDAIS from one purchase order to the next provided that:
1. No processes or configuration changes have occurred.
2. The part is manufactured at the same facility.
3. The manufacturing process has remained the same.
4. The part has been in continuous production, with no break in production in excess of one (1) year.
5. No formal corrective action has been required.
6. The subtier suppliers and special processors have not changed.

Objective evidence must be maintained demonstrating the above. GDAIS quality must be notified if any of the above conditions cannot be met.

203 – Inspection of Supplies FAR 52.24609/10/10
The supplier shall comply with the requirements of FAR Clause 52.246-2, “inspection of supplies,” as a minimum.

Record retention: Suppliers must retain inspection records for 6 years after the completion of deliveries and payment thereof under this purchase order.
These records (i.e. certifications, test reports, etc). are to be maintained at the supplier’s facility, and are subject to GDAIS’s verification any time within the specified interval.

204 – GD-AIS Customer Source Inspection
General Dynamics Advanced Information Systems Customer Source Inspection (CSI) is required on this order.

Request source inspection by submitting an SQR to fax #413-494-2109, or E-mail to QARep-Region2@gd-ais.com
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Supplier shall notify the buyer five (5) working days prior to start of acceptance test or inspection to allow for scheduling of a GDAIS Pittsfield QA representative to be in attendance. The supplier shall have technical data (e.g. drawing, PQR, specification, process certification, material certification, etc.) Available for use in support of source inspection. All specified documents referenced in the purchase order (i.e. certifications, test reports, etc.) are not to be shipped with the product. These records are to be maintained at the supplier’s facility and are subject to GDAIS verification upon request. The records must be retained for six (6) years after completion of deliveries and payment Thereof under this purchase order.

205 – Government Inspection Requirements (GSI)09/10/10
Government inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the government representative who normally services your facility so that appropriate planning for government inspection can be accomplished. In the event the representative or office cannot be located, the General Dynamics Purchasing Agent should be notified immediately.

206 – First Piece Inspection09/10/10
General Dynamics Source Inspection is required on each shipment from your facility. Source inspection may be requested by submitting an SQR to fax #413-494-2109, or E-mail to QARep-Region2@gd-ais.com

A First Piece Inspection (FPI) is also required on this purchase order. The balance of lot is subject to a minimum inspection sample of a 4.0 AQL per ANSI Z1.4 general inspection level II. Alternate inspection plans may be considered but must be approved by GDAIS Pittsfield QA department.

It is the supplier’s responsibility to conduct an FPI on one (1) of the first five (5) pieces delivered under this order to verify conformance of all physical, chemical, and test requirements specified as part of this order. Upon completion of the inspection, the supplier shall notify the GDAIS quality department by faxing an supplier quality report (SQR) along with a copy of the FPI to 413-494-2109, or E-mail to QARep-Region2@gd-ais.com

A five (5) day notice shall be required for scheduling verification. This process must be completed before shipping the parts.

In cases of distributors, the requirement can be considered satisfied by a certificate of compliance (C of C) from the manufacturer as long as it states objective evidence is on file and available.

Manufacturer’s of QPL parts are only required to produce evidence of current qualification for QPL parts.

FPI is considered satisfied if the Purchase Order has an active line item for a First Article Inspection and has been completed as part of the first article test requirements.

FPI approval is considered extended by GDAIS from one purchase order to the next provided that:
1. No processes or configuration changes have occurred.
2. The part is manufactured at the same facility.
3. The manufacturing process has remained the same.
4. The part has been in continuous production, with no break in production in excess of one (1) year.
5. No formal corrective action has been required.
6. The subtier suppliers and special processors have not changed.

Objective evidence must be maintained demonstrating the above. GDAIS quality must be notified if any of the above conditions cannot be met.

207 – Calibration System Requirements09/10/10
The suppliers calibration system shall comply with ISO 10012-1, ANSI/NCSL Z540-1 calibration system requirements, and shall be traceable to NIST (National Institute of Standards Technology). Repair / replacement will require authorization from GDAIS’s buyer prior to any repair/replacement action.
The supplier must certify via certificate of compliance (C of C) that the provided item is calibrated in accordance with ISO 10012-1 or ANSI/NCSLl Z540-1 and traceable to National Institute of Standards Technology (NIST) for each item submitted. The supplier shall provide data detailing the calibration test completed and the results against the requirements.

208 – Age Control Material Requirements09/10/10
Age controlled material must have 2/3 of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture (DOM), and manufacturers Date of Expiration (DOE).

209 – Certificate of Compliance (C of C) (OP3)09/10/10
A certification of compliance and the test and inspection data providing objective evidence that the tests and inspections comply with the drawing requirements required to be included with the material shipped on this order.

Where purchase orders are placed with manufacturers and sales offices the certificate of compliance must be provided by the manufacturer, along with the test and inspection data. When the purchase order is placed with a distributor, the distributor must provide the certificate of compliance, which indicates that all requirements of the purchase order have been satisfied including the provisions and requirements of OD 55705 and or OD 65614 as applicable. In either case the provider of the certificate of compliance must be prepared to provide tangible evidence of compliance.

210 – Certificate of Compliance (C of C)09/10/10
A certification of compliance to the specification is required to be included with the material shipped on this order. (General Dynamics part # must be printed on packing slip).

Where purchase orders are placed with manufacturers and sales offices the certificate of compliance must be provided by the manufacturer. When the purchase order is placed with a distributor, the distributor must provide the certificate of compliance, which indicates that all requirements of the purchase order have been satisfied. In either case the provider of the certificate of compliance must be prepared to provide tangible evidence of compliance. In the case of distributors, certifications from the OEM’s must be maintained on file.

For any purchase order consisting of a “build to print” part (for example drawings provided by General Dynamics) , a Certificate of conformance must be provided for both the material as well as each special process, for example: welding, brazing, soldering and surface treatments including paint, and anodize. Such certifications must be provided with the packing slip on delivery to GDAIS and must be retained, by the supplier, for a minimum of 6 years.

If an Approved Supplier List requirement (ASL) is listed on purchase order, the C of C must verify/document that the requirement has been met. If a standard block C of C is used on the packing slip a reference to ASL verification is required the C of C or packing slip must specifically state that the ASL material was manufactured by the directed / approved supplier and shall be documented on the C of C or packing slip. PO may state: part has ASL requirements or assembly has parts with ASL requirements.

If parts have an ASL requirement, the part # and the manufacturer must be listed on C of C. If the assembly has an ASL requirement the component part # (per bill of material (BOM)) and the manufacture must be listed on the C of C.

Example:
_______ company purchased part # ________ from __________ manufacturer
OR
_____company verify that part # _____ was manufactured by _____ company

211 – Counterfeit Parts Materials Avoidance09/10/10
All parts and materials shall be procured only through original equipment manufacturers (OEMS)/original component manufacturers (OCMS) or their franchised dealer or distributors.
a) Supplier shall verify the procurement source and associated certifying paperwork and materials.
b) The supplier shall flow this requirement down to all sub-tier suppliers to prevent the inadvertent use of counterfeit parts and materials
c) The supplier shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM or not an OEM/OCM authorized franchised dealer or distributor) for the purchase of components/- materials/parts unless pre-approval has been granted by GDAIS and LMSSC.

212 – Zero Defects Goal09/10/10
It is General Dynamics Advanced Information Systems (Pittsfield), goal to receive 100% acceptable product from its supplier base. This is necessary to ensure GDAIS receives product which will be processed through assembly and test with no interruptions due to defects which result in extra cost and delays due to rework, return to supplier or repair and Use As Is MRB actions. It is imperative that our suppliers understand the need to pay special attention to part and Purchase Order details to ensure total compliance.

213 – Special 100% Test Requirements09/10/10
Special 100% test requirements shall be as follows:
1) Customer Source Inspection is required at your facility
2) The supplier will inspect (each part) to the supplier’s normal test and inspection plan. 3) The supplier will provide certification of compliance that 100% inspection has been completed on all delivered product and is acceptable. The c of c must be shipped attached to the supplier packing slip.
4) The supplier shall fax and SQR(Supplier Quality Report) fax# 413-494-2109, or E-mail to QARep-Region2@gd-ais.com indicating that the parts are ready for customer source inspection
5) Electrical items must include functional verification for each item delivered on each part.
The source inspector will “s” stamp each part, unless the note: “Final acceptance test will occur at GDAIS” is on the purchase order.

214 – Catalog Component requirements09/10/10
The individual catalog part identification shall be marked in accordance with the manufacturer’s standard practice. In addition, each units package and packing slip shall identify the GDAIS part number. The packing slip shall also include manufacturer, catalog number, and quantity of items.

215 – Use of Decalmainia Option09/10/10
For marking utilizing the optional decalmania note allowed on the drawing. The label 7123532 used has ASL (Approved Source List) requirements. The label must be purchased from Winco Ident, corp. Cage code ozpz3 located in Nashua, New Hampshire. If this option is used a separate certificate on compliance shall be provided with each shipment stating that the label used conforms with the 7123532 drawing and the material for the label is purchased from Winco.

216 – Special marking for “DEV” Material09/10/10
Marking shall be in accordance with the requirement depicted in the

Drawing per the marking note(s). In addition add the unique “dev” suffix that is not included on the drawing.

Any information specified within the marking note in quotations must be marked to that which is contained within the quotation and must include the suffix ” d e v ” following the part number.

For example Note reads:
“53711-7101554-” (dash no.) Dev “rev” (revision)
“mfr” (manufacturers cage code)
Part marked:(example)
53711-7101554-2 dev rev b1
mfr 97993

Typically the revision requirement is determined by the revision status table and not the PO or drawing revision. The revision table lists by part number the correct revision to be applied to the part or packaging.

Identification of manufacturer of product:

Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:

1) packing slip
2) smallest unit container
3) outer shipping container
Use of other manufacturers or distributors does not relieve the supplier of its responsibility of meeting all of the requirements of this purchase order.

217 – Fiber Optic Cable Requirements09/10/10
1) Each individual cable shall be tested to confirm compliance to the 1 db loss requirement, from one direction then from the reverse direction. 100% test required. Supplier to test cables with light passing first from one direction and then reversed. Test data results to be provided.
2) Testing requires a mate up with a complimentary connector to form a connector pair (MTJR to MTJR or mil connector to mil connector, etc.). Individual Mil termini to Mil connectors is not acceptable for optical loss readings.
3) Each pin in each connector shall be tested to the 1 db requirement.
4) If any pin on any connector fails requiring a remate, all pins must be rechecked to confirm compliance to the 1 db requirement.
5) Military connector mates will be hand tight mates. If it is desired to use a more controlled procedure for consistent torque measurements (using a special tool) this procedure shall be submitted to GDAIS, Pittsfield for approval.
6) Determination of the actual insertion loss will be in compliance with testing standards outlined in eia/tia-526-7 method a.1 for single mode and eia/tia-526-14a method b for multi-mode.

218 – Chemical Conversion Coatings per Mil-Dtl-554109/10/10
For all build to print drawings (non supplier controlled documentation ) requiring chemical conversion coating, whereby GDAIS, Pittsfield, documentation directs the supplier to Mil-Dtl-5541 (or Mil-C-5541) chemical conversion coating and does not specify the type, the supplier is directed to use Mi l-Dtl-5541 type 2 conversion coating processes containing no hexavalent chromium. This direction is in accordance with the recommendations outlined in the 4/08/09 memorandum by the Undersecretary of Defense intended to reduce and/or eliminate the use of hexavalent chromium in department of defense related procurements.

219 – Not used at this time09/10/10

220 – Special Cable Test Requirements09/10/10
1. Harness assembly shall be capable of withstanding a dielectric strength test of 1500 vdc +/- 5% for 5 seconds from each conductor to each conductor and to ground. Test IAW method 301 of Mil-Std-202.
2. Harness assembly shall have an insulation resistance greater than 100 megohms when measured using a 500 vdc +/- 10% potential source. Test iaw method 302 of mil-std-202 after satisfactorily completing test in previous note.

221 – Special Marking requirements (OP3)09/10/10
Marking shall be in accordance with the requirement depicted in the drawing per the marking note(s).

Any information specified within the marking note and in quotations shall be marked identical to the information contained within the quotation marks.

************for example**********************************
Drawing note reads:
“53711-7133888-” (dash no.) “rev” (revision)
“mfr” (manufacturers cage code)
Part marked:(example)
53711-7133888-001 rev –
mfr 97993
*****************************************************************

The revision status is determined by the drawing revision identified in the purchase order. No extraneous characters such as (-.+) etc shall be included in the marking on the part.

Identification of manufacturer of product.

Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:
1) packing slip
2) smallest unit container
3) outer shipping container
Use of other manufacturers or distributors does not relieve the supplier of its responsibility of meeting all of the requirements of this purchase order note.

222 – Ring Out Test Requirements09/10/10
All cable assemblies must be tested to verify integrity and connectivity all data must be recorded, by cable, type and quantity as “pass” or “fail” data is to be provided with each shipment of cable assemblies.

223 – Silkscreen requirements09/10/10
An art work master must be provided to supplier for silk screening of (an electronic ps.file can be used in lieu of the actual silkscreen) this part number. The supplier must request this master if it was not Provided by general dynamics with the purchase order. (contact the general dynamics buyer) this is to ensure that alternate gothic 3 font is used.

224 – Marking Requirements09/10/10
Marking shall be in accordance with the requirement depicted in the drawing per the marking note(s).

Any information specified within the marking note in quotations must be marked identically to that which is contained within the quotation.
**for example*********************************
Note reads:
“53711-7101554-” (dash no.) “rev” (revision)
“mfr” (manufacturers cage code)
part marked:(example)
53711-7101554-2 rev b
mfr 97993
************************************************
Typically the revision requirement is determined by the revision status table and not the PO or drawing revision. The revision table lists by part number the correct revision to be applied to the part or packaging.

Identification of manufacturer of product.

Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:
1) packing slip
2) smallest unit container
3) outer shipping container
Use of other manufacturers or distributors does not relieve the supplier of its responsibility of meeting all of the requirements of this purchase order.

225 – Use of Special Process Sub-processors09/10/10
The manufacturer is responsible to ensure any require special processes performed by themselves or by their sub-tiers are approved to the latest specification requirement.

226 – Packing Slip Requirements09/10/10
Packing slips must be numbered and depict the following

Information:
PO number,
Line item number,
Quantity,
Drawing/part number,
Revision letter,
Date,
ECP (Engineering Change Proposal) and waiver numbers if applicable.

227 – SPARE Part Requirements (SPR)09/10/10
Customer source inspection is required at your facility.
1) The supplier will inspect (each part) to the supplier’s normal test and inspection plan.
2) The supplier will provide certification of compliance that 100% inspection has been completed and acceptable.
3) The C of C (certificate of Compliance) must be shipped attached to the supplier packing slip
4) The supplier shall fax and SQR(supplier quality report) Fax# 413-494-2109, or E-mail to QARep-Region2@gd-ais.com indicating that the parts are ready for customer source inspection.
5) Electrical items must include functional verification for each item delivered on each part.
6) The “SPR” designation will not be affixed to the part or to the part packaging.
All supplier shipping documents must be identified with the “SPR” designation.

228 – Not used at this time09/10/10

229 – Not used at this time09/10/10

230 – Not used at this time09/10/10

231 – Ship Equipment Drawings09/10/10
All submittals shall be prepared for each ship in the contractor’s format unless otherwise specified. Each submittal shall be clear, legible, and keyed/typed where appropriate unless otherwise specified. All submittals shall be prepared in the English language. All calculations and design data shall be provided in metric standard units unless otherwise specified, or in inch-pound system where existing documentation is in the inch-pound system. The ship equipment drawings shall include drawings, supporting calculations, associated lists and their revisions. Ship equipment drawings and associated lists shall provide the information necessary for assembly, disassembly, repair and maintenance. The drawings shall reflect the end product and provide engineering data sufficient for equipment logistics support, repair and maintenance.

Drawings shall document directly or reference the details essential for installation, maintenance or repair; performance ratings; dimensional data; critical assembly sequences; input and output characteristics; Diagram or mechanical and electrical connections; physical characteristics (including weight and centre of gravity); parts list; identification of exterior protective coatings; test and evaluation criteria for commissioning; equipment calibration requirements; requirements for special environmental conditions. Drawings should be submitted as a total package. Subsequent submittals containing revised drawings and/or additional drawings shall constitute re-submittal of the entire drawing package (including any drawings that have not been revised). The latest revision of drawings shall reflect the current status of changes, deviations, waivers and results of the validation process.

Equipment that emits or receives hertzian waves shall have spectrum certification approval that the systems and equipment complies with national and international spectrum management policies and regulations. Review by the buyer shall not constitute a waiver of any requirement nor relieve the seller from meeting all the requirements specified. Absence or delay of drawing review by the buyer shall not be considered an excusable delay in delivery of the equipment

A summary of the revisions shall be included on the first sheet of each drawing in a tabular format. When a drawing revision summary will not fit on the first sheet, a reference shall be made to the sheet(s) where the summary is located. For each revision, the summary shall specify the following:

Revision description.
The revised area location by drawing sheet & zone.
revision date.
Originator.
Government and regulatory body approval signatures, as required.
Approving correspondence by serial number and date, as applicable.
Other data, as may be required.

Final copies of all construction drawings must be to an identified scale and shall list principal dimensions.
Final drawings shall be legible such that every line, and character is clearly readable. All entities, with the following exceptions, shall be created in “modelspace” at full size. “paper size” shall only be used for formats, general notes and title blocks. In the event the seller’s detail design efforts do not result in a detail design which fully meets the requirements of the purchase order, the seller shall be responsible for modifying the detail design and css to meet the purchase order and will be liable for all associated impacts on construction, including all labor, material, cost, and schedule.

232 – Factory Acceptance Test (FAT) procedures09/10/10
The test procedures shall identify regulatory body type-approved equipment. Factory Acceptance Test (FAT) procedures shall be submitted in accordance with regulatory body requirements. Factory acceptance test (FAT) procedures shall include a copy of the regulatory body approval, as required.

233 – Factory Acceptance Test (FAT) notification09/10/10
Main equipment factory acceptance test (FAT) notification first submittal: notification shall be made 28 days prior to each scheduled FAT in order to plan for the witness of the factory acceptance testing of main equipment.

234 – Factory Acceptance Test (FAT) Reports09/10/10
Main equipment Factory Acceptance Test Reports. First submittal: 21 days after successful completion of each applicable test or retest Factory Acceptance Test (FAT). Reports shall be submitted in accordance with regulatory body requirements. Factory Acceptance Test (FAT) reports shall include a copy of the regulatory body approval, as required.

235 – Product’s Material Disclosure09/10/10
Identify any of the following metals or their compounds that are used as base material in the product:

Antimony
Barium
Beryllium
Cadmium
Chromium
Copper
Lead
Lithium
Mercury

Supplier to provide listing of part nomenclature, where used and quantity as well as an MSDS for above listing of materials.

236 – Actual Product Weight09/10/10
Requirement to Report Product Weight
The seller shall provide actual weights of all items it provides to the buyer. Wet weight is the weight of the item with all operating fluids (oil, fuel, water, etc.) At full design level. Dry weight is the Weight of the item with all operating fluids completely removed. After the item has been completely manufactured and assembled, and prior to shipment, the seller shall determine the items actual weight by using either certified scales or a certified load cell. The item shall be weighed in both the wet and dry conditions (if applicable). The item shall be weighed without any packaging or protective material attached. The seller shall provide the inertia of the item about its own center of gravity for all items with an estimated unit weight greater than 1,000 kg.

237 – Logistics Support Information (LSI)06/28/11
General Dynamics Advanced Information Systems (GDAIS), Pittsfield requires the following information be provided separately and at no extra cost to GDAIS for all assemblies, subassemblies, and components that are either replaceable, repairable, or require maintenance as part of this purchase order to support development of logistics support information.

The information package shall include for all assemblies, subassemblies, and components:

Equipment technical manuals, complete parts lists, including an illustrated parts breakdown, OEM part numbers, pricing, quantities, reliability data (expressed in MTBF or similar), characteristics data, supporting illustrations and diagrams, maintenance, servicing, and operation procedures. All documentation must be in English and provided electronically as an Adobe portable documentation format (.pdf?utm_source=gdmissionsystems.com&utm_medium=pdf&utm_campaign=link).

Note 1: Proprietary equipment technical data regarding “detailed manufacturing or process data” may be excluded as allowed by DFARS 252.227-7015.
Note 2: Individual documents may be omitted if requested information is included in technical manual.
Note 3: Installation drawings will not be considered an appropriate substitute for an illustrated parts breakdown.

Point of Contacts: Vic Ruiz (413-494-6978) or Darleen Healy (412-494-3049)

238 – A Certificate of Identicality (COI)09/10/10
A certificate of identicality (COI) provides the buyer with the sellers certification that the equipment being provided, together with the drawings and all other documentation, is identical in all respects to the equipment and the documentation previously provided by the seller. The seller also certifies the documentation to support the qualification requirements has been approved and is available. If product is not identical documentation outlining the differences between will be required in lieu of COI.

239 – First Piece Inspection (FPI) Alt.111/18/14

It is the supplier’s responsibility to conduct an FPI on one (1) part delivered under this order to verify conformance of all physical, chemical, and test requirements specified as part of this order. The supplier shall provide a copy of the FPI, annotating the PCD Part Number, Revision, and applicable Purchase Order, to FAX 413-494-2109, or E-mail to QARep-Region2@gd-ais.com. GDAIS will, upon acceptable review of the supplier FPI, provide to the supplier a confirmation of acceptance.

FPI shall consist of one legible copy of a report of actual recorded variable measurements identifiable to the following parameters listed on the drawing:

a) Dimensional requirements in accordance with the Procurement Control (PCD) outline (reference dimensions not required).
b) Weight in accordance with the PCD.
c) Chemical properties (may be satisfied by a copy of the manufacturer’s certification).
d) Test Requirements in accordance with the approved Acceptance Test.

Note: Environmental requirements are not applicable to FPI.

These reports shall contain the signature and title of a responsible representative of the seller who performed the measurements indicating conformance to the specified requirements. The drawing /part number must be referenced, including the appropriate revision letter.

Alternate Method: FPI is considered satisfied if the supplier can provide a completed FPI report meeting the criteria above from a previous delivery given the following conditions exist:

1) No configuration changes have occurred.
2) The part is manufactured at the same facility.
3) The manufacturing process has remained the same.

Objective evidence must be maintained demonstrating the above.

240 – Special marking for SSBN-R Development Material12/28/15

Marking shall be in accordance with the requirement depicted in the Drawing per the marking note(s). In addition, the supplier shall add the unique “BNR” suffix to the part number that is not included on the drawing marking note.

Any information specified within the marking note in quotations must be marked to that which is contained within the quotation and must include the suffix “BNR” following the part number.

For example Note reads:
“53711-7101554-” (dash no.) “rev” (revision)
“mfr” (manufacturers cage code)

Part to be marked: (example)
53711-7101554-2 BNR rev b1
mfr 97993

Typically the revision requirement is determined by the revision status table and not the PO or drawing revision. The revision table lists by part number the correct revision to be applied to the part or packaging.

Identification of manufacturer of product:

Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:

1) packing slip
2) smallest unit container
3) outer shipping container

241 – Not used at this time09/10/10

 

301 – Notify GDAIS QA Rep (Region 3)04/03/12
The GDAIS Region 3 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests, and Supplier Problem Reports (as applicable to this PO) may be directed to this contact.
Email address: QARep-Region3@gd-ais.com, FAX# 973-765-5952

302 – Purchase Order Lot Control Marking09/10/10
This requirement is for all Metal Work where the drawing requires the Part Number to be marked. The Supplier shall also mark their cage code or the Supplier number (found under “Supplier” on the PO) and a lot number of Manufacturer’s choice that will give lot traceability.

303 – Solderability09/10/10
Solderability requirement: Solderability testing is required for product furnished in accordance with this Purchase Order or contract. The supplier shall furnish certification with each shipment. This certification shall contain the following information as a minimum:
1. General Dynamics Purchase Order number.
2. General Dynamics part number
3. Revision number if revision by document is called out on the Purchase Order.
4. The supplier shall state in that certificate the fact that solderability testing has been successfully performed on the product, the procedure used to perform solderability testing (Mil-Spec, industry standard, company procedure, etc.) and the date(s) that solderability testing was performed or date code(s) of the product.
5. Certification is to be signed and dated by an authorized representative of the company (preferably a member of company quality management).

No more than twenty-four (24) months shall expire between performance of solderability testing(s) or date code and arrival of material at General Dynamics AIS.

 

401 – Notify GDAIS QA Rep (Region 4) – Site 51, Santa Clara, CA09/06/12
The GDAIS Region 4 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests and Supplier Problem Reports (as applicable to this PO) may be directed to contact below.

Attention: Email: QARep-Region4@gd-ais.com

 

501 – Notify GDAIS QA Rep (Region 5)04/03/12
The GDAIS Region 5 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests, and supplier problem Reports (as applicable to this PO) may be directed to this contract.
Email address: QARep-Region5@gd-ais.com

502 – Export Control Compliance06/30/11
(a) If Seller is organized to do business in the United States, Seller shall comply with the Arms Export Control Act (22 U.S.C. 2778), the International Traffic In Arms Regulations (ITAR) (22 CFR Parts 120 to 130), the regulations issued by the Office of Foreign Assets Control (OFAC) (31 CFR Chapter V), and all other applicable laws, regulations and orders which control the imports and exports of defense articles, defense services, and technical data.
(i) The deliverables under Buyer’s contract with the U.S. Government are deemed to be “defense articles” under the ITAR. This Contract may require Seller to furnish “defense services” and/or export “technical data” as defined in the ITAR.
(ii) Seller represents and warrants that, if it manufactures or exports defense articles or furnishes defense services, it is registered with the Office of Defense Trade Controls (DTC), Bureau of Political-Military Affairs, Department of State.
(iii) Technical data and defense services furnished by Buyer to Seller are authorized for use only by Seller and may not be exported or re-exported without a license or other approval from DTC.
(iv) If Seller desires to authorize Buyer to export technical data directly to, or furnish defense services to, a sub-tier subcontractor that is a foreign person, Seller shall include Buyer as a third party signatory on any export license or other approval prior to Buyer’s exporting technical data to, or furnishing a defense service to, any such foreign person sub-tier subcontractor.
(v) Seller shall provide to Buyer, upon request, all licenses or other approvals obtained by Seller in compliance with the above requirements, redacted if Seller desires to prevent the disclosure of any proprietary data.
(b) If Seller is not organized to do business in the United States, Seller shall nevertheless perform this Contract in compliance with the laws, regulations, and terms set forth in Subparagraph (a) hereof, specifically including, but not limited to, those provisions regarding the re-export of defense
articles, defense services, and technical data. Seller shall execute any documents required by Buyer in order for Buyer to lawfully export defense articles or technical data, or furnish defense services, to Seller in the performance of this Contract.

PART B. PERFORMANCE AT BUYER’S FACILITIES
Seller shall inform Buyer in writing of the name and country of citizenship of each employee of Seller and Seller’s sub-tier subcontractors, at all tiers, that Seller desires to participate in the performance of this Contract at Buyer’s facilities and that is a “foreign person” as defined by the ITAR. All countries of citizenship shall be identified in those instances when the employee has dual citizenship. Seller shall cooperate fully with Buyer with respect to any application made by Buyer for a license or other approval and shall execute any documentation that may be required by Buyer with respect to any such application. Seller’s foreign person employees and Seller’s sub-tier subcontractors’ foreign person employees shall not participate in the performance of this Contract at Buyer’s facilities without Buyer’s consent.

503 – ROHS11/08/12
All components supplied on this order shall be tested for the presence of Lead (Pb), Cadmium (Cd), Mercury (Hg), Hexavalent chromium (Hex-Cr), Polybrominated biphenyls (PBB), and Polybrominated diphenyl ethers (PBDE). For component(s) containing any of the elements listed above they SHALL NOT exceed any limit listed below. For Cadmium and Hexavalent chromium, there must be less than 0.01% of the substance by weight at raw homogeneous materials level. For Lead, PBB, and PBDE, there must be no more than 0.1% of the material, when calculated by weight at raw homogeneous materials. Any RoHS compliant component must have 100 ppm or less of mercury and the mercury must not have been intentionally added to the component.

504 – SOLDERABILITY06/30/11
SOLDERABILITY REQUIREMENT: SOLDERABILITY TESTING IS REQUIRED FOR PRODUCT FURNISHED IN ACCORDANCE WITH THIS PURCHASE ORDER OR CONTRACT. THE SUPPLIER SHALL FURNISH CERTIFICATION WITH EACH SHIPMENT. THIS CERTIFICATION SHALL CONTAIN THE FOLLOWING INFORMATION AS A MINIMUM:

1. GENERAL DYNAMICS PURCHASE ORDER NUMBER
2. GENERAL DYNAMICS PART NUMBER
3. REVISION NUMBER IF REVISION BY DOCUMENT IS CALLED OUT ON THE PURCHASE ORDER.
4. THE SUPPLIER SHALL STATE IN THAT CERTIFICATE THE FACT THAT SOLDERABILITY TESTING HAS BEEN SUCCESSFULLY PERFORMED ON THE PRODUCT, THE PROCEDURE USED TO PERFORM SOLDERABILITY TESTING (MIL-SPEC, INDUSTRY STANDARD, COMPANY PROCEDURE, ETC.) AND THE DATE(S) THAT SOLDERABILITY TESTING WAS PERFORMED OR DATE CODE(S) OF THE PRODUCT.
5. CERTIFICATION IS TO BE SIGNED AND DATED BY AN AUTHORIZED REPRESENTATIVE OF THE COMPANY (PREFERABLY A MEMBER OF COMPANY QUALITY MANAGEMENT).

NO MORE THAN TWENTY-FOUR (24) MONTHS SHALL EXPIRE BETWEEN PERFORMANCE OF SOLDERABILITY TESTING(S) OR DATE CODE AND ARRIVAL OF MATERIAL AT GENERAL DYNAMICS AIS.

505 – PWB TESTING06/30/11
PWB TESTING (ELECTRICAL & MICROSECTIONING): SUPPLIER IS RESPONSIBLE FOR THE PERFORMANCE OF ELECTRICAL TESTING, INSPECTIONS AND COUPON MICROSECTIONINGS IN ACCORDANCE WITH APPLICABLE DRAWINGS AND/OR SPECIFICATIONS. SUPPLIER SHALL MAINTAIN RECORDS OF THE PERFORMANCE OF EACH TEST, INSPECTION OR MICROSECTIONING FOR A PERIOD OF NOT LESS THAN FIVE YEARS OR THE CONTRACT TIME PERIOD PLUS ONE YEAR WHICHEVER IS GREATER. UNLESS OTHERWISE SPECIFIED IN THE PURCHASE ORDER OR CONTRACT, THE SUPPLIER SHALL RETAIN THE COUPONS, ORIGINAL COPIES OF THE DATA, ETC. AT THE SUPPLIER’S FACILITY(IES). GENERAL DYNAMICS AND/OR THE GOVERNMENT HEREBY RESERVE THE RIGHT TO PERFORM A REVIEW OF SUCH RECORDS AND/OR PERFORMANCE OF TESTS, INSPECTIONS, OR NO MORE THAN TWENTY-FOUR (24) MONTHS SHALL EXPIRE BETWEEN PERFORMANCE OF SOLDERABILITY TESTING(S) OR DATE CODE AND ARRIVAL OF MATERIAL AT GENERAL DYNAMICS AIS. MICROSECTIONINGS AT THE SUPPLIER’S FACILITY(IES).

506 – PACKING MATERIALS06/30/11
NON-MANUFACTURED WOOD PACKING CLAUSE SUPPLIERS OF ANY AND ALL TYPES OF NON-MANUFACTURED WOOD PACKING MATERIAL (AS DEFINED IN THE INTERNATIONAL PLANT PROTECTION CONVENTION GUIDELINES FOR REGULATING NON-MANUFACTURED WOOD PACKING IN USE FOR THE TRANSPORT OF COMMODITIES) FOR USE BY COMPANY IN SHIPMENTS TO MEMBER COUNTRIES OF THE EUROPEAN UNION REPRESENT AND WARRANT AND SHALL INSURE THAT SAID MATERIAL COMPLIES WITH ALL REQUIREMENTS OF THE AMERICAN LUMBER STANDARD COMMITTEE, INCORPORATED NON-MANUFACTURED WOOD PACKING POLICY.

SUPPLIER SHALL INDEMNIFY AND HOLD HARMLESS COMPANY, ITS AFFILIATES, PARENT, ITS AND THEIR CUSTOMERS AND EACH OF THEIR OFFICERS, DIRECTORS, SUCCESSORS AND ASSIGNS (ALL HEREINAFTER REFERRED TO IN THIS CLAUSE AS “COMPANY”) FROM AND AGAINST ANY LOSSES, DAMAGES, CLAIMS, DEMANDS, SUITS, LIABILITIES, FINES, PENALTIES, AND EXPENSES (INCLUDING REASONABLE ATTORNEY’S FEES) THAT ARISE OUT OF OR RESULT FROM SUPPLIERS FAILURE TO COMPLY WITH THIS CLAUSE.”

507 – TOOLING CLAUSE06/30/11
UNLESS OTHERWISE SPECIFIED ELSEWHERE IN THIS PURCHASE ORDER, ALL TOOLING SHALL BECOME THE PROPERTY OF GENERAL DYNAMICS AIS IN ACCORDANCE WITH THE ATTACHED DOCUMENTS, “RIDER ‘F'” AND “TOOL MARKING INSTRUCTIONS”. THE SUPPLIER, UNLESS OTHERWISE INSTRUCTED IN WRITING BY THE GENERAL DYNAMICS AIS PURCHASING REPRESENTATIVE, SHALL PROVIDE TO GENERAL DYNAMICS AIS SEMI-ANNUALLY AN INVENTORY OF ALL GENERAL DYNAMICS AIS OWNED TOOLING AT THE SUPPLIER’S FACILITIES.
AT A MINIMUM, THIS INVENTORY SHALL DENOTE THE TOOL, GENERAL DYNAMICS AIS PART NUMBER, AND RESPONSIBLE MILITARY DEPARTMENT IDENTIFICATION, IF APPLICABLE.

508 – NONCONFORMING MATERIAL06/30/11
THE SUPPLIER IS HEREBY NOTIFIED THAT THE AUTHORITY TO DISPOSITION NONCONFORMING MATERIAL (I.E. MATERIAL REVIEW) IS NOT DELEGATED. ALL ITEMS REQUIRING MATERIAL REVIEW SHALL BE REFERRED TO GENERAL DYNAMICS AIS SUPPLY LINE ENGINEERING FOR DISPOSITION.

509 – FUNGUS – INERT03/14/12
MATERIALS USED IN THE MANUFACTURE OF PRODUCTS OR MATERIALS SUPPLIER TO GENERAL DYNAMICS AIS MANFACTURING IN COMPLIANCE TO THIS PURCHASE ORDER SHALL BE FUNGUS-INERT.

510 – INSPECTION AND TEST DATA06/30/11
FINAL INSPECTION (MECHANICAL & VISUAL) AND ELECTRICAL TEST DATA SHALL BE DELIVERED WITH MATERIAL.

511 – FLUORESCENT PENETRANT06/30/11
SUPPLIER SHALL PERFORM 100% FLUORESCENT PENETRANT INSPECTION PER ASTM E 1417.

512 – DATA REQUIRED FOR EACH ORDER03/14/12
THE SUPPLIER SHALL PROVIDE DIMENSIONAL DATA FOR EACH PART ON THIS PURCHASE ORDER. THE DIMENSIONAL DATA MUST INCLUDE THE MEASURED VALUE FOR EVERY DIMENSION AS DEFINED BY THE APPLICABLE DRAWING. ALL DRAWING NOTES SHALL BE VERIFIED BY INDICATING ACCEPT OR NOT ACCEPT ON THE SUPPLIERS DATA SHEET. THE SUPPLIER IS TO PROVIDE THIS INSPECTION DATA WITH EACH SHIPMENT. IF THE DIMENSION IS MEASURED, THE MEASURED VALUE SHALL BE PROVIDED. IF THE DIMENSION IS GAGED, PROVIDE A STATEMENT TO THAT EFFECT. IF A NONCONFORMANCE IS FOUND DURING THE SUPPLIER’S INSPECTION, THE SUPPLIER SHALL NOTIFY GDAIS PROCUREMENT PRIOR TO DELIVERY.

513 – RADIOGRAPHIC INSPECTION03/14/12
THE ITEMS ON THIS ORDER REQUIRE RADIOGRAPHIC INSPECTION BY A GOVERNMENT OR BUYER-APPROVED X-RAY LABORATORY. FILM WILL BE READ AND INTERPRETED BY THE LABORATORY AND THE FINDINGS REPORTED ON AN APPROPRIATE FORM. THE X-RAY FILM AND ONE COPY OF THE X-RAY REPORT MUST ACCOMPANY THE MATERIAL. THE X-RAY FILM MUST BE IDENTIFIED WITH THE BUYER’S ORDER NUMBER AND THE REPORT SHALL CONTAIN THE SIGNATURE AND TITLE OF A RESPONSIBLE REPRESENTATIVE OF THE LABORATORY.

514 – IN-PROCESS SURVEILLANCE INSPECTION – MODIFIED03/14/12
IN-PROCESS SOURCE SURVEILLANCE IS REQUIRED ON ALL ITEMS COVERED BY THIS ORDER AT THE SELLER’S FACILITY DURING THE DURATION OF THE ORDER. IT IS INTENDED THAT RANDOM SURVEILLANCE INSPECTIONS WILL BE CONDUCTED AT PERIODIC INTERVALS UPON 48 HOURS VERBAL NOTICE.

515 – No SUBSTITUTION11/08/12
Only the item(s) described on this Purchase Order are approved. No substitute item(s) shall supplied without written prior approval.

 

601 – CONTACT GDMS QA Rep (Region 6) (Rev F)8/02/2017
The GDMS Region 6 Supplier Quality Representative is assigned to support this PO. Questions regarding quality  requirements on this Purchase Order may be directed to the GDMS Supplier Quality Engineer at the following e-mail address: QARep-Region6@gd-ms.com.

Supplier Quality Handbook 13253735 revision D is available upon request by the Seller.

602 – GENERAL PROVISIONS OF AS9100D (Rev C)10/10/2017
As a supplier to General Dynamics, the Seller is required to meet specific provisions that have been derived from AS9100D, paragraph 8.4.3.

Quality Management System Requirements
Seller shall establish and maintain a quality management system that is acceptable to Buyer and complies with the Order’s requirements, including Purchase Order notes and the Statement of Work. Acceptable quality management systems are certified or compliant to AS9100 or ISO 9001 standards.

Seller Notice of Discrepancies
Seller shall immediately notify Buyer in writing when discrepancies in Seller’s process, materials, or approved inspection/quality control system are discovered or suspected which may materially affect the Goods delivered or to be delivered under this Order.

Rejected Articles
All articles rejected by General Dynamics and subsequently resubmitted by the Seller to General Dynamics shall bear adequate identification of such resubmission on the documents submitted with the shipment. Reference shall be made to the Buyer rejection document and evidence given that the causes for rejection have been corrected.

Conforming Goods
Seller warrants that all Goods furnished under this Order shall conform at time of delivery to all specifications and requirements of this Order and shall be free from defects in materials and workmanship. To the extent Goods are not manufactured pursuant to detailed designs and specifications furnished by Buyer, the Goods shall be free from design and specification defects. Unless otherwise provided in this Order, at Buyer’s option, Buyer may (i) return the defective goods for credit or refund or (ii) direct Seller to promptly repair or replace defective goods. Return to Seller of defective Goods and redelivery to Buyer of corrected or replaced Goods shall be at Seller’s expense. Goods required to be corrected or replaced shall be subject to this requirement in the same manner and to the same extent as Goods originally delivered under this Order, but only as to the corrected or replaced part or parts thereof. Seller shall promptly comply with Buyer’s direction to: (i) repair, rework or replace the Goods, or (ii) furnish any materials or parts and installation instructions required to successfully correct the defect or nonconformance.

Seller shall assure employees understand their impact on product or service conformity as well as product safety, and their importance of ethical behavior.

Notification of Changes
The Seller shall not make any changes in the Work or end items (including assemblies, subassemblies, parts and components thereof) that do not conform to the requirements of this Order without the prior written consent of Buyer. Instances that must be reported include, but are not limited to, the material specified in this purchase order changes in formulation, processing, raw material; a relocation of the manufacturing facility; or a stop in production due to manufacturing as a result of economic hardship or material availability.

Quality Requirements Flow down from Distributors or Subcontractors
If the Seller is not the manufacturer of the product, the Seller is responsible for flowing down all requirements to the Original Equipment Manufacturer (OEM), and/or assuring compliance. It is the Seller’s responsibility to identify those requirements that cannot be met and to notify the Buyer. All shipments against this purchase order shall contain documentation identifying the product manufacturer.

Right of Access
During performance of this Order, authorized representatives of Buyer, Buyer’s customer, or the Government shall have the right to visit Seller’s facilities and their sub-tier suppliers involved in the performance hereunder at any time during normal business hours to review, monitor, coordinate or expedite performance and to secure necessary information for such purposes. Such visits will be coordinated with Seller’s cognizant personnel to minimize any effect on Seller’s normal operations.

603 – CONTROL OF CHANGES06/01/11
The Seller and their sub-tier suppliers shall not make changes to the design, configuration, material, part, or manufacturing process that result in an impact to form, fit, or function of the supplied product. These changes must be submitted to the Buyer and require the approval of General Dynamics.

604 – CUSTOMER SELECTIVE EVALUATION06/01/11
During performance on this order the Seller’s quality control or inspection system and manufacturing processes are subject to review, verification, and analysis by General Dynamics and their authorized customer representatives. The right may be exercised at any time during the performance of the Purchase Order.

This requirement does not apply to products defined by a Military Specification and carry a Mil-Spec part number.

605 – QUALITY REQUIREMENTS FLOWDOWN FROM DISTRIBUTORS OR SUBCONTRACTORS06/01/11
If the Seller is not the manufacturer of the product, the Seller is responsible for flowing down all requirements to the Original Equipment Manufacturer (OEM), and/or assuring compliance. It is the Seller’s responsibility to identify those requirements that cannot be met and to notify the Buyer.

All shipments against this purchase order shall contain documentation identifying the product manufacturer.

Shipments may contain product from more than one manufacturer if the following conditions are met:

1. Product from each manufacturer shall be separately packaged and, if applicable, be accompanied with the required paperwork (Certificate of Conformance, applicable data package).
2. Each set of product shall have a separate line item on the shipping document corresponding to the applicable set of product, with the quantity of each set indicated.

606 – SELLER NOTIFICATION OF CONDITIONS IMPACTING DELIVERY06/01/11
If any conditions during the execution of this Purchase Order that impact on time delivery, the Seller agrees to notify the General Dynamics Buyer in writing. Instances that must be reported include, but are not limited to, the material specified in this purchase order changes in formulation, processing, raw material; a relocation of the manufacturing facility; or a stop in production due to manufacturing as a result of economic hardship or material availability.

607 – COUNTERFEIT MITIGATION (Rev C)02/02/2017
As part of a counterfeit prevention practice, the following five conditions are required to be met on this Purchase Order:

1. The Seller has procured the material directly from an Original Equipment Manufacturer (OEM) or their authorized distributor.

2. Traceable pedigree of the material is maintained by the Seller back to the OEM or their authorized distributor.

3. The Seller is able to provide objective evidence of the material’s pedigree to the Buyer upon request.

4. The Seller shall ensure that only new/unused materials are supplied.

5. The Seller shall submit a certificate of compliance with each shipment certifying that the material delivered is of the quality specified and conforms in all respects with the Purchase Order requirements.

Additional requirements with regards to counterfeit parts prevention can be found at the General Dynamics web site https://gdmissionsystems.com/suppliers/terms-conditions/.

If the Seller cannot meet any of these conditions, Buyer approval is required along with additional testing/inspection to verify the authenticity of the parts.

608 – SEVEN YEAR RECORD RETENTION06/24/16
Inspection records adequate to ascertain the quality level of required articles and of the Seller’s production processes must be maintained by the Seller and made available to General Dynamics upon request. Unless otherwise specified, the Seller shall maintain the records for a minimum period of seven years after satisfaction of this Purchase Order.

This requirement does not apply to products defined by a Military Specification and carry a Mil-Spec part number.

610 – CALIBRATION CERTIFICATION (ANSI/NCSL Z540-1) (Rev A)04/12/12
The Seller shall maintain a calibration system that complies with ANSI/NCSL Z540-1 Requirements for the Calibration of Measuring and Test Equipment.

611 – LOT DATE CODE REQUIREMENTS (Rev A)04/19/13
This requirement applies to all commodities including printed wiring boards (PWBs) and commercially available or Commercial Off The Shelf (COTS) electronic components, connectors, and consumables (e.g. adhesives and solder paste). Note that this requirement is not applicable to fastening hardware, holding devices, sheet metal or machined parts, and stencils.

Shipments must be traceable to the Original Equipment Manufacturer (OEM) and one of the following: lot code, date code, plating lot (specific to PWBs), or serial number. In the instance where this information is not available, the Seller shall request an Advance Deviation Request from the Buyer.

Shipments may contain product from more than one manufacturer’s lot/date code if the following conditions are met:

1. Product and corresponding data from each manufacturer’s lot/date code/plating lot shall be separately packaged.

2. Each manufacturer’s lot/date code/plating lot shall have a separate line item on the shipping document corresponding to the applicable set of product, with the quantity of each set indicated.

612 – LOT DATE CODE REQUIREMENTS (LOT ACCEPTANCE TESTING)(Rev A)04/04/2016
All shipments against this Purchase Order shall contain parts from a single lot/date code. This is to facilitate Lot Acceptance Testing (LAT) of each lot/date code and to maintain traceability. In the instance where multiple lot/date codes must be supplied, the Seller shall request approval from the Buyer.

613 – TRACEABILITY (Rev A)04/20/12
Traceability to the manufacturer and lot and/or date code is required for all parts and materials supplied to this Purchase Order. Traceability shall be defined in the individual part specifications*. The Seller shall identify the lot and/or date code on the Certificate of Conformance/Compliance. Unless otherwise specified in the applicable source control drawing or military specification, the Seller is allowed to provide this lot and/or date code in their own format (date code, lot number, batch code, cure date, etc).

Traceability to the wafer lot is required for each procured microcircuit. This traceability is part of the requirements specified in MIL-PRF-38535, regardless of device class.

Traceability shall also be maintained to the sub-component parts of hybrid, multi-chip modules, crystal oscillators, current sensors, and other small assemblies that are themselves procured as parts. Parts from a single lot and/or date code shall be assembled from homogeneous lots of sub-components wherever possible.

*In the case that the individual part specification does not define what a lot is, the Seller is exempt from this quality clause.

614 – TRACEABILITY OF COATINGS, EPOXIES AND OTHER POLYMER BASED MATERIALS06/01/11
One hundred percent lot traceability of coatings, epoxies and other polymer based materials to the lot, batch, and date of manufacture is required.

615 – PROHIBITED MATERIAL, AMOUNT OF TIN06/01/11
If the material being delivered contains tin, or has tin in the finish, unless otherwise specified on the specification or drawing, General Dynamics requires that the amount of tin, as determined by x-ray fluorescence, not be greater than 97%. Materials which are determined to not meet these requirements may be rejected and returned to the Seller.

616 – PROHIBITED MATERIALS (Rev A)04/20/12
General Dynamics requires notification of changes in the use of the prohibited materials listed in Ordinance Document 65477 revision C (OD-65477). Changes that require notification are those that affect the quantity of the material used in the product. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

617 – EXCLUSION OF MERCURY06/01/11
Supplies furnished shall contain no free mercury (metallic form) or mercury compounds (e.g. mercuric oxide & mercuric chloride) without written approval of General Dynamics. Seller shall perform a review to the extent necessary for a reasonable assurance that mercury is not being used in the supplies (e.g. review of drawing parts lists & material lists).

Mercury bearing instrument & equipment (i.e. those instruments containing free mercury) shall not be used in the manufacture, fabrication, assembly, testing, etc., of any supplies. Note: Seller shall develop the same assurance & confidence of compliance with the mercury exclusion clause as it does with other specification requirements (e.g. toxic materials, flammable materials, fragile materials & radioactive materials). Certification of compliance or other attesting documentation shall be available if required to be provided to the Buyer and/or Government.

The Subcontractor shall require all sub-tier Subcontractors to comply with the mercury exclusion requirements.

618 – FIRST ARTICLE INSPECTION (FAI) (Rev B)08/08/2016
A First Article Inspection (FAI) is to provide evidence that all engineering, design and specification requirements are correctly understood, accounted for, verified and recorded. An FAI compliant with the current revision of AS9102 shall be conducted on a one piece sample that is representative of the first production run.

The FAI requirement shall continue to apply after initial compliance. The Seller shall re-perform a full FAI or partial FAI for affected characteristics when any of the following events occurs:
-A change in the design affecting form, fit, or function of the part.
-A change in the manufacturing source(s), process(es), inspection method(s), location of manufacture, tooling or materials, that can potentially affect form, fit, or function.
-Changes in a numerical control program or translation to another media that can potentially affect form, fit or function.
-A natural or man-made event which may adversely affect the manufacturing process.
-A lapse in production for two years.

619 – TEST DATA – SCREENING06/01/11
Test data consisting of a screening attribute summary showing actual quantities tested and quantities passing each test which verifies the compliance to specification requirements, shall accompany each shipment. This requirement is a condition of acceptance.

620 – TEST DATA – GROUP A06/01/11
Test data consisting of a Group A attribute summary data showing actual quantities tested and quantities passing each test which verifies the compliance to specification requirements, shall accompany each shipment. This requirement is a condition of acceptance.

621 – CHEMICAL AND/OR PHYSICAL TEST RECORDS06/01/11
Chemical and/or Physical Test Results on all raw materials that are required to satisfy specification requirements which are employed in the fabrication of articles purchased on this order shall be maintained on file and made available to General Dynamics upon request.

622 – SPECIAL PROCESS APPROVAL AND CERTIFICATION (Rev B)09/27/2016
This requirement applies to all custom machined and fabricated parts. This requirement is not applicable to commercially available or commercial off the shelf (COTS) electronic components and connectors.

Seller must provide a special process certification with each delivery certifying compliance with all special processes required in executing this Purchase Order. Special process certification may be included on the Seller’s C of C provided that the special process used and the special process supplier is identified. The certification must contain the processor’s name and address used for the special processes unless the special process supplier’s certification is included with the shipment. All special process suppliers utilized on this Purchase Order require certification by NADCAP or approval by General Dynamics.

Some examples of special processes are; Chemical Processes (including Plating, Anodizing, Conversion Coating, and Passivation), Painting, Heat Treating, Welding (Fusion), Brazing (Vacuum/ Dip), etc. NADCAP approved special process suppliers are listed in the eAudit Online QML at:https://www.eauditnet.com. A list of General Dynamics’ approved special process suppliers can be requested from the Buyer.

623 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING06/01/11
If this order is for a device that is Electrostatic Discharge Sensitive (ESDS), the Seller shall maintain an Electrostatic Discharge Control program in accordance with the most recent version of MIL-STD-1686, ANSI S20.20 or equivalent. The program shall be subject to review by General Dynamics. The item shall be packaged in materials that are non-charge generating on the inside surface next to the part as well as providing conductive shielding protection. The protective container shall be labeled with an industry recognized ESDS cautionary statement.

624 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING (ANSI S20.20)06/01/11
The Seller shall maintain an Electrostatic Discharge Control program in accordance with the most recent version of ANSI S20.20. The program shall be subject to review by General Dynamics. The item shall be packaged in materials that are non-charge generating on the inside surface next to the part as well as providing conductive shielding protection per ANSI S20.20. The protective container shall be labeled with an industry recognized ESDS cautionary statement.

625 – ESD CLASS ZERO STATIC SENSITIVE MATERIAL PACKAGING05/10/11
If this device is Electrostatic Discharge Sensitive (ESDS) to less than or equal to 250 volts (Human Body Model), item shall be packaged in materials that are static dissipative on the inside surface next to the part as well as providing conductive shielding protection per MIL-STD 1686, ANSI S20.20, or equivalent. Package shall protect against both Human Body Model (HBM) and Charged Device Model (CDM) failure modes. The ESD protective container and shipping container shall be clearly marked as “Class 0 ESD Device” by label or other equivalent method.

626 – PACKAGING OF MOISTURE SENSITIVE DEVICES06/01/11
Devices that are classified as moisture sensitive per J-STD-020 (Standard For Moisture/Reflow Sensitivity Classification for Nonhermetic Solid State Surface-Mount Devices) shall be packaged and labeled as such per J-STD-033 (Standard for Handling, Packing, Shipping, and Use of Moisture/Reflow Sensitive Surface-Mount Devices).

627 – PRINTED WIRING BOARD DOCUMENTATION REQUIREMENTS06/01/11
The following documentation shall be Included with each shipment of Printed Wiring Boards:

1. Printed Wiring Board Inspection Report (Final Inspection results)
2. Metallurgical Lab Report consisting of:
a. Copper thickness
b. Glass to glass board thickness
c. Di-electric thickness (all layers)
3. Certificate of Conformance (C of C)
4. Certificate of Electrical Test
5. TDR (Impedance) Report
6. Serialization log of shipped Printed Wiring Boards

628 – PRINTED WIRING BOARD REQUIREMENTS (Rev H)09/21/15
This quality clause pertains to General Dynamics’ procurement of Printed Wiring Boards(PWBs) only.

Solder mask shall be Taiyo PSR-4000 MP, HFX, LDI, or BN green finish. Seller must request approval from General Dynamics if an equivalent solder mask must be used.

On surface layers, the supplier shall use Copper Foil Inc. TWS starting foil or a customer approved equivalent that has been proven to meet 5 lbs/in minimum post thermal stress peel strength on the laminate being used for this order.

** PACKAGING **

Each PWB shall be individually packaged in a zip lock or heat sealed ESD shielding bag or other non-sloughing bag. Immersion silver finished boards should include jewelers paper.

Do not include desiccant or humidity indicators on top of the PWB. Desiccant or humidity indicators may be included in a secondary container or isolated

off to one side of the PWB within the immediate bag. PWBs shall be secured flat and neatly stacked during shipping.

If more than one plating lot, they shall be separated from each other and labeled accordingly. Also show each lot as a separate line item on the shipping documentation.

629 – COUPON RETENTION06/01/11
Coupons shall be retained by the Seller for a minimum period of seven years after satisfaction of this Purchase Order. Coupons shall comply with the requirements of the procurement specification and made available to General Dynamics upon request.

630 – PREFERRED LEAD FINISH TIN-LEAD (Rev A)04/12/12
The preferred component lead finish coatings are tin-lead plate or hot solder dip in accordance with MIL-PRF-19500. Seller must request authorization from General Dynamics if another lead finish must be used.

Gold finished component leads being refinished to meet this preference must be done so using SnPb with a minimum lead (Pb) content of 3 weight percent and applied using a double dip process or a dynamic bath in accordance with IPC J STD-001 DS AMD 1. Documentation must be included with each shipment that provides evidence that one of the acceptable hot solder dip processes has been used.

631 – TEST SAMPLES06/22/11
This requirement shall apply to all electronic components and connectors.

The Seller shall not as part of this purchase order supply destructive test samples from qualification tests, lot acceptance tests, quality conformance inspections or other reliability tests. Life testing shall be considered a destructive test. Exceptions shall be documented by explicit written direction of the Buyer.

632 – STATEMENT OF CONFORMACE / C OF C (Rev E)06/17/14

The Seller shall provide with each shipment a written statement which attests to the conformance of material to the applicable specification and the Purchase Order requirements. The statement of conformance/compliance shall be furnished with each lot of material shipped. The Seller’s documentation shall contain the following information as a minimum (not necessarily in the order given below).

1. Purchase Order number
2. Part number ordered
3. Part revision (not applicable to items fully defined by a military specification or catalog items)
4. Part manufacturer
5. Part traceability information – must identify the Lot/Date Code, and/or Serial Number as required by Quality Clause 613
6. – RESERVED –
7. Statement attesting to the Seller’s compliance with the Purchase Order requirements which are contained in specific Purchase Order clauses
8. Signature of authorized representative of the company
9. The certification shall be dated
10. Address of manufacturer (only applicable when the seller is not the original equipment manufacturer)

The Seller shall maintain records which support validation of the information attested
in the certification and shall be made available for review upon request.

633 – WAFER LOT REQUIREMENT09/20/11
All shipments against this Purchase Order shall contain documentation identifying the wafer lot number.

Shipments may contain product from more than one wafer lot number if the following conditions are met:

1. Product from each wafer lot number shall be separately packaged.
2. Each set of product shall have a separate line item on the shipping document corresponding to the applicable set of product, with the quantity of each set indicated.

634 – LOT DATE CODE RESTRICTION, 2 YEARS12/20/11
The Seller is to provide all the material with a date of manufacture not exceeding 2 years at the time of receipt at General Dynamics.

635 – NOTIFICATION BY SELLER OF CHANGE OF STATUS12/20/11
The Seller shall notify General Dynamics of any major changes to the company that may impact the Seller’s approval status and rating.

Major changes include, but are not limited to, the following:
1. Change of company ownership
2. Change in business viability (debarred from government business, bankruptcy)
3. Change in small, disadvantaged business rating
4. Change of Quality Systems and Philosophy (status of ISO registration, etc.)
5. Change in top management including Quality Manager
6. Move or relocation of production or engineering facilities
7. Major change in engineering or production capability at the facility

636 – DATA REQUIRED WITH EACH SHIPMENT (Rev -)04/20/12
If a lot is split and a partial shipment is made, all required data shall accompany each shipment. An additional copy of the data (i.e., test data, certificates of conformance, etc.) shall be included in the follow-on shipments. When samples or sample data are sent separately, they shall reference the original Purchase Order number, line item, and date of shipment. If a partial shipment is made, annotate it on the shipper.

637 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING (OD 65478 Rev F) (Rev -)04/20/12
The Seller shall maintain an Electrostatic Discharge Control program in accordance with Ordinance Document (OD) 65478 revision F. The program shall be subject to review by General Dynamics. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

638 – SPECIAL PROCESS APPROVAL AND CERTIFICATION – LM (Rev A)07/12/16
Lockheed Martin approval of subtier special processing shall be verified using the Lockheed Martin Procure to Pay (P2P) Exostar application (https://portal.exostar.com/idprov/portal/ShowActiveSps.do). Contractors that do not have access to Exostar to verify approval status must contact the Buyer for a list of Lockheed Martin approved special processors. Processor (Contractor and/or Subtier) shall have current required approval(s) in place at the time of hardware processing. Contractor shall verify approval prior to performing processing.

Definition:
Special Process – A method controlled by a contractually required specification where:
1. A product undergoes a physical, chemical or metallurgical transformation or inspection. Conformance to the specification cannot be readily verified by normal inspection methods and,
2. The quality of the product depends on use of specific equipment operated in a specific manner, under controlled conditions, by trained personnel with instructions, procedures or standards.

Contractually required specifications include Industry or Government specifications identified in the Purchase Order, subordinate drawings, statements of work, or other contractual documents.

Certification:
A special process certification shall be provided with each shipment of item (s) delivered on this contract.
Special Process Certifications may be in supplier format and shall include the following:
-Customer’s Order number
-Part number(s)
-Serial and/or lot numbers, of the hardware processed (if applicable,)
-Material process specification & revision
-A certification stating the special process was performed per the applicable drawing/specification requirements.
-Processing Organization’s name and address
-Each certification must be signed and dated by a company official of the Organization and/or Processor attesting to the acceptance of the processes performed to the required specification(s).

Equivalency:
If the Purchase Order requires processing in accordance with a cancelled Military Specification or Standard, the Lockheed Martin determined Special Processor Approval may be for the replacement Industry or Government specification. This special process approval does not authorize deviation to, or take priority over, the contractually imposed requirement. The Contractor and/or the Subtier Contractor must conform to the requirements of the contractually imposed requirement.

Responsibility:
Lockheed Martin approval of subtier special processing does not relieve the Contractor of the responsibility to ensure that work performed by Subtier Contractors is in accordance with specification requirements.

The Contractor shall insert the substance of this clause, including this sentence, in all lower-tier purchase agreements for work performed under this contract.

639 – SPECIAL PROCESS CERTIFICATION (Rev -)04/20/12
Processor (Subcontractor and/or Sub-tier) shall have current required approval(s) in place at the time of hardware processing. Subcontractor shall verify approval prior to performing processing.

Special process – A method controlled by a contractually-required specification where:
– A product undergoes a physical, chemical or metallurgical transformation. Conformance to the specification cannot be readily verified by normal inspection methods and,
– The quality of the product depends on use of specific equipment operated in a specific manner, under controlled conditions, by trained personnel with instructions, procedures or standards.

Contractually required specifications include Lockheed Martin, Industry or Government specifications identified in the Lockheed Martin Purchase Agreement, subordinate drawings, statements of work, or other contractual documents.

Certain special processes are required to comply with this contract. Special processes shall be performed only by sources that have been surveyed and approved by Lockheed Martin to perform those processes.

A special process certification shall be provided with each shipment of item(s) delivered on this contract. Special Process Certifications may be in Subcontractor format and shall include the following:

a. Customer’s Order number
b. Part number(s)
c. Serial and/or lot numbers of the hardware processed (if applicable,)
d. Material process specification & revision
e. A certification stating the special process was performed per the applicable drawing/specification requirements.
f. Processing Organization’s name and address
g. Each certification must be signed and dated by a company official of the Subcontractor and/or processor attesting to the acceptance of the processes performed to the required specification(s).

The Subcontractor shall insert the substance of this clause, and clause QA 7, including this sentence, in all lower-tier subcontracts for work performed under this contract.

640 – OD 65235 Rev L (Rev D)6/18/15
Ordinance Document (OD) 65235 revision L is applicable to this order. The

Seller is responsible for requesting a copy of this document from the General

Dynamics Buyer if they do not have a current copy of the specified revision on file.

641 – OD 63425 Rev E (Rev A)03/03/15
Ordinance Document (OD) 63425 revision E is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

642 – OD 55732 Rev AL (Rev G)8/28/2017
Ordnance Document (OD) 55732 revision AL is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

643 – OD 67501 Rev – (Rev -)04/20/12
Ordinance Document (OD) 67501 revision – is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

644 – OD 56383 Rev L (Rev -)04/20/12
Ordinance Document (OD) 56383 revision L is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

645 – OD 57679 Rev K (Rev B)08/28/2017
Ordnance Document (OD) 57679 revision K is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

646 – OD 56389 Rev N (Rev -)04/20/12
Ordinance Document (OD) 56389 revision N is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

647 – WS 28210 Rev E (Rev A)06/06/2016
Weapon Specification (WS) 28210 revision E is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

648 – WS 15620 Rev – (Rev -)04/20/12
Weapon Specification (WS) 15620 revision – is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

649 – WS 9030 Rev A (Rev -)04/20/12
Weapon Specification (WS) 9030 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

650 – OD 66352 Rev H (Rev C)04/07/14
Ordinance Document (OD) 66352 revision H is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

651 – OD 59747 Rev TBD (Rev -)04/25/12
Ordinance Document (OD) 59747 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

652 – OD 59748 Rev TBD (Rev -)04/25/12
Ordinance Document (OD) 59748 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

653 – WS 25864 Rev A (Rev -)04/25/12
Weapon Specification (WS) 25864 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

654 – WS 13854 Rev TBD (Rev -)04/25/12
Weapon Specification (WS) 13854 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

655 – WS 15763 Rev A (Rev -)04/25/12
Weapon Specification (WS) 15763 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

656 – OD 48446 Rev TBD (Rev -)04/26/12
Ordinance Document (OD) 48446 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

657 – WS 23208 Rev A (Rev -)05/14/12
Weapon Specification (WS) 23208 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

658 – OD 56369 Rev T (Rev -)07/02/12
Ordinance Document (OD) 56369 revision T is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

659 – OD 55733 Rev C (Rev -)07/03/12
Ordinance Document (OD) 55733 revision C is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not a current copy of the specified revision on file.

660 – WS 15759 Rev – (Rev -)07/03/12
Weapon Specification (WS) 15759 revision – is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

661 – AGE/ENVIRONMENT SENSITIVE MATERIAL (SHELF LIFE) (Rev A)07/21/15
The Seller shall identify all materials and articles which have definite characteristics of quality degradation with age and/or environment. Identification shall include the date useful life was initiated and the date and/or the cycle at which the useful life will be expended. When environment is a factor in determining useful life, the identification shall include storage conditions required to achieve the stated useful life. Limited shelf life material containers shall be marked with either the date of manufacture or the shelf life expiration date. A minimum of 50% of the shelf life shall remain at the time of shipment. Special storage requirements, if required, shall be provided with each shipment.

662 – LOT DATE CODE RESTRICTION, 5 YEARS (Rev A)11/15/12
The Seller shall is to provide all material with a date of manufacture not exceeding 5 years at the time of receipt at General Dynamics.

663 – PRINTED WIRING BOARD SUPPLIER CERTIFICATION (Rev -)09/18/12
Suppliers of printed wiring boards must be certified to MIL-P-55110 or MIL-PRF_55110 or MIL PRF 31032 or MIL-P-50884 as required.

664 – GOLD PLATING THICKNESS VERIFICATION (Rev -)10/03/12
Acceptance of material at General Dynamics is dependent upon successful completion of gold plating thickness verification by X-Ray Fluorescence (XRF). This verification will be performed by General Dynamics during inspection after receipt of material. The thickness criteria is established by the General Dynamics drawing. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the revision specified on the Purchase Order on file.

665 STATEMENT OF CONFORMANCE / C OF C (Rev -)11/15/12
The Seller shall provide with each shipment a written statement which attests to the conformance of material to the applicable specification and the Purchase Order requirements. The statement of conformance/compliance shall be furnished with each lot of material shipped. The Seller’s documentation shall contain the following information as a minimum (not necessarily in the order given below).

1. Purchase Order number
2. Part number
3. Part manufacturer
4. Part traceability information
5. Statement attesting to the Seller’s compliance with the Purchase Order requirements which are contained in specific Purchase Order clauses

666 – MATERIAL OUTGASSING (Rev -)02/26/13
The total mass loss (TML) for non-metallic constituents (or a weighted average TML of all non-metallic constituents) shall be less than 1.0 percent, excluding water vapor regained (WVR). The collected volatile condensable material (CVCM) shall be less than 0.1 percent for non-metallic constituents (or a weighted average of all non-metallic constituents). TML, CVCM, and WVR shall be verified according to ASTM E595 and NASA publication 1124. Plastic parts are excluded from this requirement or have already been approved at the piece part level.

667 – PROHIBITED MATERIALS (Rev -)02/27/13
The following materials or processes are prohibited from any use on/in Seller’s deliverable product. Seller shall require that applicable sub-tier suppliers also comply with these exclusions.
1. Cadmium
2. Conformal coatings (non- MIL-I-46058)
3. Epoxy inks (non- A-A-56032, or ink not meeting solvent resistance testing using the Seller’s standard cleaning processes)
4. Mercury – product shall contain no free mercury (e.g., mercuric oxide or mercuric chloride), nor shall it be exposed to free mercury from any of the processing elements or environments used to make the product or verify its requirement conformance
5. Selenium
6. Ultrasonically cleaned parts
7. Zinc, or Zinc Chromate

The following materials are constrained in their use on/in Seller’s deliverable product. Seller shall require that applicable sub-tier suppliers also comply with these limitations.

1. Acetic acid (including RTV coatings) – shall not be used unless specifically permitted on the GDAIS drawing, or specifically approved by GDAIS in writing
2. Silicone/silicone bearing materials – shall not be used in/around hardware, except when specifically permitted on the GDAIS drawing, or specifically approved by GDAIS in writing
3. Silver – shall not be used as conductors or terminal finishes
4. Teflon, vinyl, or polyvinyl chloride – shall not be used as wire insulation
5. Tin – shall not be greater than 97% purity as determined by x-ray fluorescence

668 – OD 67056 Rev A (Rev -)03/18/13
Ordinance Document (OD) 67056 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

669 – LAPSE IN PRODUCTION (Rev -)07/25/13
The Seller is required to notify General Dynamics when the time interval between successive production lots for the part number specified on the Purchase Order exceeds 18 months. The Seller shall not begin production until given formal authorization by General Dynamics. The time between successive production lots is defined as the time between the last day of production of the previous lot and the first day of production of new product against this Purchase Order. Production is defined as kitting operations through the final manufacturing process

670 – FIVE YEAR RECORD RETENTION (Rev -)02/07/14
Seller’s product, process control and quality records must be maintained by the Seller and made available to General Dynamics upon request. Unless otherwise specified, the Seller shall maintain the records for a minimum period of five years after satisfaction of this Purchase Order.

671 – TINNING PER GEIA-STD-0006 (Rev -)03/17/14
Pure tin finished component leads shall be refinished using SnPb with a minimum lead (Pb) content of 3 weight percent and applied in accordance with GEIA-STD-0006. Documentation must be included with each shipment that provides evidence of the tinning process. All components must be marked with an orange dot to identify that the component has been tinned.

672 – OD 56395 Rev K (Rev A)05/12/16
Ordnance Document (OD) 56395 revision K is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

673 – ELECTROLESS NICKEL COATING PER OD 55705 Rev FV (Rev G) 12/12/2017
Electroless nickel coating must be performed by the approved source of supply as identified on Ordnance Document (OD) 55705 revision FV.

OD 55705 Rev FV identifies the following approved vendor name and CAGE code for electroless nickel coating:
Co-Operative Plating Co.
CAGE: 574L9

Due to document restrictions, General Dynamics is not authorized to distribute OD 55705 to the Seller.

674 – QPL/QML APPROVAL (Rev -)09/05/14
Purchase Order shall only be accepted by the Seller if the manufacturer is currently approved on the applicable QPL/QML for the military specification part number specified.

675 – Traceability (Rev -)04/17/15
Traceability to the manufacturer and lot and/or date code is required for all parts and materials supplied to this Purchase Order. The Seller shall identify the lot and/or date code on the Certificate of Conformance/Compliance. Unless otherwise specified in the applicable source control drawing or military specification, the Seller is allowed to provide this lot and/or date code in their own format (date code, lot number, batch code, cure date, etc.).

676 RAW MATERIAL CERTIFICATION (Rev A)12/05/2017

A raw material Certificate of Compliance (C of C) is required certifying the material used to fabricate the parts supplied is compliant with all requirements, as specified. Additionally, the Seller shall supply a test report showing actual chemical and mechanical properties analysis test data on the lot of raw material used to manufacture the items or raw material shipped against this Purchase Order.

 

701 – Notify GDAIS QA Rep (Region 7)09/10/10
a) Request Source Inspection by submitting a Source Inspection Request b) Send First Article Inspection Reports
Attention: GDAIS Supplier Quality Coordinator (Region 7) Email: QARep-Region7@gd-ais.com

 

801 – CONTACT GDAIS QA REP (REGION 8)04/03/12
The GDAIS Region 8 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests, and Supplier Problem Reports (as applicable to this PO) may be directed to this contact.
Email address: QARep-Region8@gd-ais.com

802 – INSPECT AT ARRIVAL AT GDAIS04/03/12
Material on this order shall be inspected by GDAIS QA upon arrival from Supplier. Inspection performed shall depend on material received.

 

900 - SPECIAL PROCESS APPROVALS - 01/01/2018

As per GDMS Special Process requirements, all special process suppliers (processors) utilized must be approved by GDMS and listed in the GDMS Quality Approved Processors List (QAPL). The Seller shall provide a special process certification with each delivery certifying compliance with all special processes required in executing this Purchase Order. Special process certification may be included on the Seller's C of C provided that the special process used and the special process supplier is identified. For traceability and verification purposes, the certification must contain the processor's name and address used for the special processes unless the special process supplier's certification is included with the shipment.

Some examples of special processes are; Chemical Processes (including Plating, Anodizing, Conversion Coating, and Passivation), Painting, Heat Treating, Welding (Fusion), Brazing (Vacuum/ Dip), etc.

The General Dynamics' Special Process Requirements, Quality Approved Processor List (QAPL) and forms to request addition to the QAPL can be found on the General Dynamics website https://gdmissionsystems.com/suppliers/terms-conditions/.

901 - SOURCE INSPECTION VERIFICATION - 01/01/2018

GDMS Source Inspection is required prior to shipment from your plant. Unless otherwise directed by the purchase order, Supplier is to contact GDMS Buyer to schedule GDMS Source Inspection at least 72 hours prior to service need date.

902 - PRODUCT CONFORMANCE - 01/01/2018

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

903 - CALIBRATION SYSTEM REQUIREMENTS - 01/01/2018

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

904 - SERIALIZATION - 01/01/2018

The seller shall serialize components, subsystems, and assemblies, as required by drawings, specifications, and the purchase contract. Serialization shall be such that duplication of serial numbers will be precluded. The seller's quality control system shall provide traceability of all serialized supplies to the source. When two or more serialized parts are joined in assembly, a list for each assembly serial number with part numbers, change letters, and component serial numbers must accompany each shipment.

905 - GOVERNMENT SOURCE INSPECTION - 01/01/2018

Government inspection requirements. Government inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the government representative who normally services your facility so that appropriate planning for government inspection can be accomplished. In the event the representative or office cannot be located, the General Dynamics buyer should be notified immediately.

906 - STATISTICAL PROCESS CONTROL (SUPPLIER PLAN) - 01/01/2018

Statistical process control (SPC) is a requirement of this contract. Definitions of specific SPC techniques are included in the following standards:

American National Standards Institute (ANSI)

Z1. 1-1985 "Guide for Quality Control Charts"

Z1. 2-1985 "Control Chart Method of Analyzing Data"

Z1. 3-1985 "Control Chart Method of Controlling Quality During Production"

907 - SPECIAL PROCESSING (BOEING) - 01/01/2018

Approved Suppliers are required for all special processes. Objective evidence (copy of Boeing Approval page along with Boeing Special Process approval number) of approval for all special processes shall be provided along with material certifications with each shipment. Check the Boeing/Northrop Grumman on-line listing at the location shown below to ensure approved suppliers are used. This requirement must be flowed down to the Primary Supplier's sub-tier suppliers as well. It is the responsibility of the Primary Supplier to meet all requirements for Approved Suppliers. The Primary Supplier will provide to GDMS a listing of all Special Processes performed and the Processors performing these processes along with his certification.

Utilizing on those Suppliers as listed in:

a) Boeing's document D1-4426 Approved Processors List located at http://www.boeing.com/.

b) Northrop Grumman's Approved Processors List located at https://oasis.northgrum.com/

All Special Processing Certificate of Compliance from the suppliers' sub-tier will be retained by the supplier and shall be faxed and/or e-mailed to GDMS requestor within 48 hours of a request. The C of C shall list all special processes and their revisions that are called out on the drawing and who performed the Special Process and their addresses.

908 - CHEMICAL/PHYSICAL TEST REPORTS - 01/01/2018

Laboratory certificate of actual chemical analysis and mechanical of physical property test results as specified by the governing material specification with each shipment. A mill analysis or certificate of compliance traceable to the mill heat number is acceptable for metallic wrought products only. Reference the GDMS purchase order number on the certification.

909 - LMCO SPECIAL PROCESSES - 01/01/2018

Approved Suppliers are required for all special processes. Suppliers and any sub-tier suppliers are required to be listed/approved on LMCO’s specification QCS-001 for the process being performed. Objective evidence (copy of LMCO Approval page along with LMCO Special Process approval number) of approval for all special processes shall be provided along with material certifications with each shipment that meets the requirements of Appendix QJ Section F, 12d. This requirement must be flowed down to the Primary Supplier's sub-tier suppliers as well. It is the responsibility of the Primary Supplier to meet all requirements for Approved Suppliers. The Primary Supplier will provide to GDMS a listing of all Special Processes performed and the Processors performing these processes along with his certification.

All LMCO special processes such as, but not limited to, Paint and Prime, Fuel Tank Coating, Bonding and Composites RTM-BMI, Fracture/Durability Critical Parts, Non-Destructive Testing, and Wind Swept must be on LMCO's approved vendor listing, QCS-001. Contact the GDMS buyer for access to this list.

All Special Processing Certificate of Compliance from the supplier and supplier’s sub-tiers shall be provided to GDMS upon receipt of material/parts per Lockheed Appendix QJ, sec. E, 9. The C of C shall list all special processes and their revisions that are called out on the drawing and who performed the Special Process and their addresses. All requirements of LMCO Specifications, ”QCS-001” and “QJ” are to be met on the suppliers’, and sub-tier suppliers’, certification.

The Lockheed assigned unique vendor code number for GDMS – Marion, VA is: 154183. In accordance with LMCO specification Appendix QJ and QCS-001, this code must be flowed down to all GDMS’s suppliers and their sub-tier suppliers that perform any LMCO designated controlled/special processes.

Supplier must include his unique LM Aero identification number (vendor code) on the product certification. Processing to be accomplished in performance of this purchase order is directly related to a Lockheed Martin Aeronautics Company purchase order and must be accomplished in accordance with process specification(s) on this purchase order and the revision in effect as of the date of this PO of Lockheed Martin Aeronautics Company Appendix QJ. All requirements of such Appendix QJ paragraph 12. a. – f. shall be accomplished.

Appendix QJ is located at http://www.lockheedmartin.com/materialmanagement/

910 - LOCKHEED MARTIN CLAUSE Q4R, FOREIGN OBJECT DAMAGE / DAMAGE PREVENTION - 01/01/2018

Lockheed Martin Clause Q4R Rev 4, dated 01 April 2010, is invoked on this P.O. To view requirements, go to the following web address:

http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_clauses.html

911 - LMCO MANUFACTURING PROCESS OBJECTIVES - 01/01/2018

1) Manufacturing processes and operations shall be scrutinized on a recurring basis to eliminate waste, reduce abnormal variation (statistical control) in product characteristics, increase ease of assembly, maintain capable production processes and achieve improvement in performance or reliability.

2) Materials, work in process, and finished products shall be positively identified with inspection status at all appropriate stages of production and storage. Location of product in the normal flow does not constitute suitable indication of inspection and test status unless the process flow is inherently error proof such as an automated inspection and transfer operation.

3) The acceptance criteria shall be zero defects for sampling plans using attribute data (this requirement does not supersede the requirements stated in applicable drawings or specifications).

4) Prior to end-item acceptance, final inspection shall be performed to verify conformance of the end-item assembly, packaging, marking and label requirements; and the supplier shall review applicable inspection records to verify the records are complete and the lot is acceptable.

5) Manufacturing processes shall be stable, capable, and produce product with consistent conformance to the acceptance limits and have minimal variation from lot to lot. For those characteristics selected for monitoring with Statistical Process Control (SPC), the process control goal shall be to provide a minimum process capability (CPK) of 1.33 or higher. For characteristics designated as IKCs or KCs, the minimum process capability shall be 1.67 or higher. This data shall be accessible to support process decisions at point of manufacture.

Assembly methods, operator techniques, workmanship, and assembled item functioning shall be consistent from lot to lot. Physical properties of component materials and preservation finishes shall be consistent from lot to lot.

912 - D6-51991 BOEING REQUIREMENT FOR DIGITAL PRODUCT DEFINITION - 01/01/2018

Seller shall implement and maintain a system that complies with D6-51991(current revision), Quality Assurance Standard for Digital Product Definition at Boeing Suppliers.

913 - COUNTERFEIT PARTS PREVENTION:  PROCUREMENT FROM A RECOGNIZED SOURCE - 01/01/2018

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

914 - SUPPLIER CHANGE NOTIFICATION - 01/01/2018

Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative

Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System

Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer. 

915 - GULFSTREAM AEROSPACE CORPORATION (GAC) SPECIAL PROCESS SOURCES - 01/01/2018

All Special Processes performed by Seller or Seller’s Sub-tier suppliers shall be approved by GAC as applicable, prior to performing any Special Process. Reference document: GAC Approved Process Sources. Contact the GDMS Buyer to confirm source is GAC approved.

916 - PART MARKING REQUIREMENTS - 01/01/2018

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

For parts where the Current Design Activity (CDA) is different than the Original Design Activity (ODA), the marking of the CDA number per MIL-STD-130 is permissible but NOT required.

The Manufacturing authority will be considered GDMS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated, unless otherwise specified on the purchase order. Contact the GDMS Buyer for clarification of the appropriate code. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

917 - CERTIFICATE OF CONFORMANCE (COC) - 01/01/2018

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

918 - MIL-SPEC PART REQUIREMENTS - 01/01/2018

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

919 – CONNEXION RADOME QUALITY CLAUSES – 01/01/2018

AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations. The Seller shall demonstrate compliance for the life of this contract by:

- providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

- or periodically passing an AS9100 compliance audit performed by GDMS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

APPROVED PROCESS SOURCE – DELIVERABLE DOCUMENTATION

Supplier and/or supplier's subcontract process sources shall be an approved processor or shall use approved processors as required by D1-4426, "APPROVED PROCESS SOURCES". A list of the approved processors and associated processes are available from buyer's procurement agent or at HTTP://WWW.BOEING.COM/COMPANYOFFICES/DOINGBIZ/D14426/INDEX.HTML.

This clause shall be included in supplier’s subcontracts for work performed under this purchase contract that involves D1-4426 processes. A Certificate of Conformance and/or equivalent process certificate, signed by an authorized agent of the Processor/Supplier shall be included with shipping documentation (packing slip/invoice). The certificate shall include purchase contract number, part number(s), trace number (as applicable), process specification number w/revision, processing date(s) and name and address of the processor(s) performing each of the D1-4426 processes. Buyer approval of any processor shall not relieve supplier of supplier's requirement to comply with the terms of this purchase contract.

DIGITAL PRODUCT DEFINITION (DPD) / MODEL BASED DEFINITION (MBD)

Supplier shall conform to Buyer‘s document D6-51991 "Quality Assurance Standard For Digital Product Definition At Boeing Suppliers" and obtain buyer approval as DPD capable if supplier receives, downloads, and/or uses buyer’s DPD geometry in any format.

If supplier receives buyer’s DPD geometry in MBD format, supplier is required to obtain buyer’s approval as MBD-CAPABLE.

If supplier provides buyer’s DPD geometry to supplier’s subcontractors in any format, Supplier shall impose buyer’s document D6-51991 as a requirement and is responsible for its subcontractor’s conformance.

If supplier provides buyer’s DPD geometry in any format to supplier’s subcontractors, supplier shall comply with all applicable export laws. A copy of buyer’s document D6-51991 and associated documents can be obtained at the following URL or are available through buyer’s authorized procurement representative. HTTP://WWW.BOEING.COM/COMPANYOFFICES/DOINGBIZ/DPD.HTML

GDMS / BOEING / FAA / GOVERNMENT VISITS

During the performance of this contract, supplier’s quality system and manufacturing processes are subject to review, verification, and analysis when determined applicable by representation of GDMS and/or Boeing and/or Federal Aviation Administration (if non domestic, Boeing and/or the Federal Aviation Administration and/or equivalent Government Agency) may inspect and evaluate supplier’s facilities’ system, data, equipment, personnel and all completed articles manufactured for installation on Boeing commercial production airplanes. GDMS requires that the provisions/requirements set forth above be included in supplier’s direct supply contracts as well as the obligation that they be flowed to the sub-tier supply chain.

FIRST ARTICLE INSPECTION AS9102

First Article Inspection Report (FAIR) must be submitted to supplier quality assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GDMS approval of the FAIR locks the process and it shall not be modified without written approval by GDMS in advance.  FAI will be performed on a part from the initial production lot provided by the supplier. Any modifications to these requirements shall be specified within the purchase order. The FAIR includes all of the following:

1) First article inspection and any required test results submitted per AS9102;

2) Process flow diagrams generated to include manufacturing, inspection and special process operations;

3) Manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).

4) Evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R.

5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with first article package. Photo must clearly depict marking content and location.

Clarifying information and instructions:

1) Seller to notify Supplier Quality Assurance prior to production starting for the coordination and planning of the FAI so all requirements are met in the Final FAIR. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI.

2) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.

3) Report actual dimensions/results for all characteristics as well as applicable drawing notes.

4) FAIR requires bubbled Drawings, Drawing Notes, Engineering Change Notices, and Specifications.

5) The supplier shall forward the FAIR along with applicable certifications and test data (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.). The completed routers/travelers supporting the FAIR must be available upon request.

6) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.

7) Seller personnel preparing the FAIR shall sign, and date the FAIR on AS9102, Form # 1, Blocks 19 and 20.

8) Seller representative of the Quality Department shall review, sign, and date the FAIR on AS9102, Form # 1, Blocks 21 and 22.

9) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply.

10) At the discretion of GDMS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives.

11) Following GDMS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in MV-QSP-TMP-10.0.1

Note: A FAIR is required for all products except for the following:

1) Standard catalog items

2) Product covered by a military/industry standard or specification.

List all military/industry standard or specification on AS9102, form # 1 and # 2, and record the certification numbers on Form # 2, Block # 10 and attach a copy of the certifications/test reports in the FAIR.

CERTIFICATE OF CONFORMANCE (C of C)

Certification: Supplier shall include a legible Certificate of Conformance (COC) with each shipment certifying that all items/materials supplied meet all GDMS purchase order requirements, including referenced drawings, specifications and standards. At a minimum, the COC shall reference the GDMS purchase order number and the GDMS part number and revision or the specified applicable documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the supplier. Supplier must provide evidence of acceptance by its Quality Assurance Department on all shipments. (a) Certified physical and metallurgical test reports where required by controlling specification, or (b) a signed, or stamped, dated statement on the packing sheet certifying its Quality Assurance Department has inspected the parts and they adhere to all requirements, applicable drawings, and/or specifications. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

RETENTION OF RECORDS

Supplier’s records, to demonstrate conformance, shall be on file and available for review by buyer, buyer’s customers or regulatory agencies, upon request. Quality records shall be retained for a minimum of fifteen (15) years from date of final payment. Supplier shall have a documented procedure on record retention defining specific records and applicable retention. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

UNITED STATES EXPORT CONTROL REQUIREMENTS

A. In performing the obligations of this agreement, both parties will comply with United States export control and sanctions laws, regulations, and orders, as they may be amended from time to time, applicable to the export and re-export of goods, software, technology, or technical data (“items”) or services, including without limitation the Export Administration Regulations (“EAR”), International Traffic In Arms Regulations (“ITAR”), and regulations and orders administered by the Treasury Department’s Office of Foreign Assets Control (collectively, “EXPORT CONTROL LAWS”).

B. The party conducting the export shall be responsible for obtaining the required authorizations. The party conducting the re-export shall be responsible for obtaining the required authorizations. Each party shall reasonably cooperate and exercise reasonable efforts to support the other party in obtaining any necessary licenses or authorizations required to perform its obligations under this agreement.

C. The party providing any items under this agreement shall, upon request, notify the other party of the items’ Export Control Classification Numbers (“ECCNs”) as well as the ECCNs of any components or parts thereof if they are different from the ECCN of the item at issue.

D. Each party represents that (i) the items, and the parts and components thereof, it is providing under this agreement are not “defense articles” as that term is defined in 22 C.F.R. Sub Section 120.6 of the ITAR, and (ii) the services it is providing under this agreement are not “defense articles” as that term is defined in 22 C.F.R Sub Section 120.9 of the ITAR. The parties acknowledge that this representation means that an official capable of binding the party providing such items knows or has otherwise determined that such items, and the parts and components thereof, are not on the ITAR’s munitions list at 22 C.F.R. Sub Section 121.1. Each party agrees to reasonably cooperate with other in the providing, upon request of the other party, documentation or other information that supports or confirms this representation.

E. To the extent that such items, or any parts or components thereof, were specifically designed or modified for a military end use or end user, the party providing such items shall notify the other party of this fact and shall also provide the other party with written confirmation from the United States Department of the State that such items, and all such parts or components thereof. Are not subject to the jurisdiction of the ITAR. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

CHANGE IN MATERIAL OR DESIGN DETAILS

Supplier agrees not to make any changes in material or design details which would affect the part or any component part thereof with regard to (a) part number identification, (b) physical or functional interchangeability, and (c) repair and overhaul procedures and processes and material changes which affect these procedures without prior written approval of Boeing, and without revising the part numbers and the originals of all drawings or data. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

HUMAN RIGHTS

Supplier commits that any material violation of law by supplier relating to basic working conditions and human rights, including laws regarding slavery any human trafficking, applicable to suppliers performance under this contract/agreement may be considered a material breach of this contract/agreement for which GDMS may elect to cancel any open orders between GDMS and the supplier, for cause, in accordance with the provisions of this contract/agreement, or exercise any other right of GDMS for an event of default under this contract/agreement. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

EVIDENCE OF ACCEPTANCE

Supplier must provide evidence of acceptance by its Quality Assurance Department on all shipments. (a) Certified physical and metallurgical test reports where required by controlling specification, or (b) a signed, or stamped, dated statement on the packing sheet certifying its Quality Assurance Department has inspected the parts and they adhere to all requirements, applicable drawings, and/or specifications. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

BOEING’S FEDERAL AVIATION ADMINISTRATION (FAA) ISSUED PRODUCTION CERTIFICATE 700

Supplier hereby acknowledges that the parts and/or materials being shipped under this order are intended for use under Boeing’s Federal Aviation Administration (FAA) issued production Certificate 700. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

OZONE DEPLETING CHEMICALS

Warning statement for products manufactured with ozone depleting chemicals, as required by the Clean Air Act of 1990, Section 611, 40 C.F.R., Part 82, should not be applied directly to the parts or items. All such statements are to be included in a separate writing such as the bill of lading, shipment papers or any other proper notification that complies with the listed regulation. Fire suppression system, and chemicals or chemical compounds shall have the warning statement applied directly to the product. The required federal wording for the warning is :“The Product(s) To Be Delivered Under This Contract May Contain Or Be Manufactured Using Class I and/or Class II Ozone Depleting Substances and The Following Warning Statement Shall Apply To Such Products (s): Warning: Manufactured With or Contains CFC-11, 12, 13, 111, 112, 113, 114, 115, 211, 212, 213, 214, 215, 216, 217; HALONS 1211, 1301, 2402; Carbon Tetrachloride; Methyl Chloroform and all Isomers except 1,1, 2-Thrichloroethene; Methyl Bromine; CHFBR2, HBFC-2201, CH2FBR, C2HFBR4, C2HF2BR3, C2HF3BR2, C2HF4BR, C2H2FBR3, C3HF3BR4, C3HF4BR3, C3HF5BR2, C3HF6BR, C3H2FBR5, C3H2F2BR4, C3H2F3BR3, C3H2F4BR2, C3H2F5BR, C3H3FBR4, C3H3F2BR3, C3H3F3BR2, C3H3F4BR, C3H4FB3, C3H4F2BR2, C3H4F3BR, C3H5FB2, C3H5F2BR, C3H6FBR; HCFC-21, 22 31, 121, 122, 123, 124, 131, 132B, 133A, 141B, 142B, 151, 221, 222, 223, 224, 225CA, 225CB, 226, 231, 232, 233, 234, 235, 241, 242, 243, 244, 251, 252, 253, 261, 262, 271, and all isomers; substances which harm public health and environment by destroying ozone in the upper stratosphere.” It is agreed that the above Warning of 1990 (SECTION 611), TITLE 40 CFR PART 82. Accordingly, no other labeling method shall be used to satisfy such requirements. non-U.S. suppliers shall include with each bill of lading the following statement: “You Are Hereby Advised That Products To Be Delivered Under This Purchase Document May Be Manufactured With Or Contain An Ozone Depleting Substance And The Following Warning Statement Shall Apply To Such Product (S) : Warning: Manufactured With or Contains CFC-11, 12, 13, 111, 112, 113, 114, 115, 211, 212, 213, 214, 215, 216, 217; HALONS 1211, 1301, 2402; Carbon Tetrachloride; Methyl Chloroform and all Isomers except 1, 1, 2-Thrichloroethene; Methyl Bromide; CHFBR2, HBFC-2201, CH2FBR, C2HFBR4, C2HF2BR3, C2HF3BR2, C2HF4BR, C2H2FBR3, C2H2F2BR2, C2H2F3BR, C2H3FBR2, C2H3F2BR, C2H4FBR, C3HFBR6, C3HF2BR5, C3HF3BR4, C3HF4BR3, C3HF5BR2, C3HF6BR, C3H2FBR5, C3H2F2BR4, C3H2F3BR3, C3H2F4BR2, C3H2F5BR, C3H3FBR4, C3H3F2BR3, C3H3F3BR2, C3H3F4BR, C3H4FBR3, C3H4F2BR2, C3H4F3BR, C3H5FBR2, C3H5F2BR, C3H6FBR; HCFC-21, 22, 31, 121, 122, 123, 124, 131, 132B, 133A, 141B, 142B, 151, 221, 222, 223, 224, 225CA, 225CB, 226, 213, 232, 233, 234, 235, 241, 242, 243, 244, 251, 252, 253, 261, 262, 271, and all isomers; Substance Which Harm Public Health And Environment By Destroying Ozone In The Upper Stratosphere.” Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

MATERIAL SUBSTITUTION PROHIBITION

A. Unauthorized Material Substitution (General) Unauthorized material substitutions are not permitted on buyer’s goods. Unauthorized material substitution includes any deviation from the engineering definition of a raw material. Engineering definition includes buyer design drawing and applicable specifications, product specification, form, size, shape, chemistry, melt method, origin, temper/condition, product testing or surface finish. Alternate materials specified in the engineering definition (and often described as approved material substitutions therein) do not constitute unauthorized material substitution. Terms and definitions for metallic materials and processing used herein are clarified in ARP1917. Contact buyer’s authorized procurement representative for details regarding deviations to authorized materials. Supplier agrees and understands that such deviations only apply to this purchase contract, and only as indicated in the buyer’s authorized document.

B. Metallic Materials (Specific) Temper or condition conversion - unless specifically authorized by the engineering definition, conversion of a raw material (i.e. heat treat to change the temper or condition of the material) constitutes material substitution of the condition provided by the manufacturer. Metallic Raw Materials – Buyer’s engineering drawings may refer to obsolete or superseded specifications covering several forms, thicknesses, widths, etc. of the alloy or alloys. The required characteristics of these materials are defined not only by the objective test standards of the specification, but by the processes/methods by which this final form is achieved. These requirements are often captured in the definitions of the required material forms, and may not be explicitly called out in the detailed requirements. The raw material certification results from both the process used to make it and the tests to verify basic properties. Supplier shall ensure that metallic materials covered by current or obsolete/superseded specifications are produced using the standard industry practices designed strictly for the production of stock to the specified thickness, diameter, width or cross sectional electrochemical and mechanical methods used for the removal of surface scale or contamination, or the production of the required surface finish, in accordance with the material specification are acceptable. Raw material must not be re-certified with respect to thickness, diameter, and width or cross sectional area or product form. Machining or cutting of thicker product or other product forms shall not be supplied in lieu of specified product unless specifically authorized by buyer. Raw material certifications for material or parts shall reflect the form and size of the raw material as originally manufactured by the raw material producer.

C. Specification Supersession: For government specifications and standards canceled after June 1994, supplier and subcontractors at all tiers shall use the last active revision of the canceled specification and standard until an acceptable replacement is included in the requirements of this contract. Contact the buyer’s authorized procurement representative in the event of any inconsistency in applicable specification or standard.

D. Reports (Full Pedigree From Melt To Final Product) - Raw material certifications shall show clear traceability to the manufacturer(s) of the raw material including ingot source, all thermo-mechanical processing (i.e. forging, rolling, drawing, etc.), heat treatment, chemical processing and inspections as required by applicable raw material specification requirements.

E. Chain of Custody (Disguising Intermediate Ownership) – Suppliers shall not disguise the pedigree of material or chain of ownership by removal of a previous supplier’s name, nomenclature or identification.

F. Source Of Additional Information - Addition information and guidance may be found through buyer’s supplier portal or buyer’s authorized procurement representative.

G. The substance of this article shall be flowed in all subcontracts at every tier.

COUNTERFEIT GOODS

A. Supplier shall not furnish to buyer any goods under this contract that are "counterfeit goods," deemed as goods or separately-identifiable items or components of goods that: (i) are an unauthorized copy or substitute of an original equipment manufacturer or original component manufacturer (collectively, "OEM") item; (ii) are not traceable to an OEM sufficient to ensure authenticity in OEM design and manufacture; (iii) do not contain proper external or internal materials or components required by the OEM or are not constructed in accordance with OEM design; (iv) have been re­worked, re-marked, re-labeled, repaired, refurbished, or otherwise modified from OEM design but not disclosed as such or are represented as OEM authentic or new; or (v) have not passed successfully all OEM required testing, verification, screening, and quality control processes.

B. Supplier shall implement an appropriate strategy to ensure that goods furnished to buyer under this contract are not counterfeit goods. Supplier's strategy shall include, but is not limited to, the direct procurement of items from OEMs or authorized suppliers, conducting approved testing or inspection to ensure the authenticity of items, and, when items are to be procured from non-authorized suppliers, obtaining from such non-authorized suppliers appropriate certificates of conformance that provide one or more of the following: (i) the OEM's original certificate of conformance for the item; (ii) sufficient records providing unbroken supply chain traceability to the OEM; or (iii) test and inspection records demonstrating the item's authenticity.

C. Counterfeit goods delivered or furnished to buyer under this contract are deemed nonconforming. If supplier becomes aware or suspects that it has furnished counterfeit goods to buyer under this contract, supplier promptly shall notify buyer and replace, at supplier's expense, such counterfeit goods with OEM or buyer-approved goods that conform to the requirements of this contract. Supplier shall be liable for counterfeit goods to the same extent as any other non-conforming goods.

D. Supplier bears responsibility for procuring authentic goods or items from its subcontractors and shall ensure that all such subcontractors comply with the requirements of this article.

E. In the event that buyer's U.S. Government customer modifies the Federal Acquisition Regulations ("FAR") or FAR supplements or otherwise passes laws or regulations regarding Counterfeit Goods and such FAR, FAR supplements, laws or regulations include a requirement for buyer to flow down such requirements to supplier, then such FAR, FAR supplements, laws or regulations shall apply to orders placed pursuant to this agreement after the date that such FAR, FAR supplements, laws or regulations become effective and shall take precedence over any conflicting provisions contained in this Article 25 with respect to goods destined for US Government end use. In the event that the FAR, FAR supplement, laws or regulations do not contain a mandatory flowdown requirement to sub-tier suppliers, but the Counterfeit Goods Article nonetheless needs to be modified for the limited purpose of ensuring compliance with the FAR requirements in buyer's applicable prime contracts, the parties will have the opportunity to negotiate an acceptable modification to the Article to ensure compliance by buyer. If such new clause flowed down to supplier increases the cost or time required to perform this contract, it shall be considered a change under this contract, and handled in accordance with the changes article set forth in this contract.

PRODUCT CONFORMANCE

The supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

CALIBRATION SYSTEM TRACEABILITY REQUIREMENTS

The supplier shall provide and maintain a calibration system that complies with one or more of the following calibration system requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the supplier, as well as the supplier's own equipment.

BOEING FOD PREVENTION

A FOD prevention program shall be maintained. The program shall include the review of design and manufacturing processes to identify and eliminate foreign object entrapment areas. Work shall be accomplished in a manner preventing foreign objects or material in deliverable items. Work areas and control tools, parts and materials shall be maintained in a manner to prevent FOD incidents.

SUPPLIER CHANGE NOTIFICATION

Supplier change notification process, supplier shall document a process for notifying buyer of intended or actual changes described in the following requirements.

1. CHANGE IN QUALITY MANAGEMENT REPRESENTATIVE Supplier shall promptly notify buyer’s authorized procurement representative and supplier quality representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. CHANGE IN QUALITY MANAGEMENT SYSTEM Supplier shall promptly notify buyer’s authorized procurement representative and supplier quality representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to supplier’s quality management system is subject to review by buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with buyer’s quality system approval has not been diminished.

3. CHANGE IN MANUFACTURING LINE, FACILITY LOCATION OR PROCESS Supplier shall promptly notify buyer’s authorized procurement representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to supplier’s and supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify buyer’s authorized procurement representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the supplier’s goods or services. Each change to supplier’s quality control system is subject to review by buyer.

PART MARKING REQUIREMENT

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The manufacturing authority will be considered GDMS unless otherwise specified on the drawing or purchased order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated. Contact the GDMS buyer for clarification. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

MIL-SPEC PART REQUIREMENTS

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a MIL-spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.), the supplier is responsible for determining if Department of Defense (DOD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DOD qualified products database (QPD). Assist-online (https://assist.daps.dla.mil/) is the official source for specifications and standards used by the DOD. It also serves as a portal to other useful DOD databases such as the QPD. 

SUPPLIER AND SUB-TIER SUPPLIER CONTROL

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

TROUBLE AND FAILURE REPORTING

Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

920 - GE S-1000 & S-1002 - 01/01/2018

Supplier shall comply with General Electric Aviation Supplier Quality System requirements S-1000, and General Electric Aviation Sourcing Quality Products Requirement S-1002.

921 - AEROSTRUCTURES QUALITY CLAUSES - 01/01/2018

AS9100

The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamic’s representatives.

PRODUCT CONFORMANCE

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

CALIBRATION SYSTEM REQUIREMENTS

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

TROUBLE AND FAILURE REPORTING

Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

SUB-TIER SUPPLIER CONTROL

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007. 

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

SUPPLIER CHANGE NOTIFICATION

Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

Documentation in English Language

When specifically requested by Buyer, Supplier shall make specified quality data and/or approved design data available in the English language.

Supplier shall maintain an English language translation of:

1. Its quality manual,

2. The operating instructions that implement the quality manual requirements, and

3) An index of Suppliers procedures that contain quality requirements.

Buyer may require additional documentation to be translated, including but not limited to: shop orders, technical specifications, certificates, reports, and nonconformance documents.

FOREIGN OBJECT DAMAGE (FOD) PLAN

Seller shall apply adequate measures to ensure that product is free from burrs, loose items and foreign objects. Seller shall have an established FOD Plan available for review.

PROCUREMENT OF RAW MATERIAL AND HARDWARE- GAC

Seller or its Sub-tier supplier shall provide objective evidence of the conformance of all procured supplies and services. The objective evidence shall be maintained on file by Seller and/or Seller's Sub-tier suppliers and made available for review by GAC, its customers or involved authorities (FAA).

Raw material and fastener chemical/physical test reports shall be verified by a third party laboratory a minimum of once every 12 months for each manufacturer.

For material substitution direction refer to the following Gulfstream standards: GAS30BF Material Substitution List, GAS30TV Material Thickness Substitution, and GAS30J Substitution of Fasteners and Related Hardware.

Ultrasonic inspection shall be performed in accordance with GAMPS 9101 (Aluminum), GAMPS 9102 (Steel), and GAMPS 9103 (Titanium).

Laboratory tests shall be performed by GAC approved or NADCAP accredited laboratories. NADCAP accredited laboratories can be viewed at http://pri-network.org/PRI/

PART MARKING REQUIREMENTS

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The Manufacturing authority will be considered GDMS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated. Contact the GDMS Buyer for clarification. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

CERTIFICATE OF CONFORMANCE (COC)

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier. 

MIL-SPEC PART REQUIREMENTS

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

DRAWING AND SPECIFICATION CONTROL

GDMS and sub-tier suppliers must comply with Gulfstream 3D data requirements. The applicable requirements are defined in CGER-1123. GDMS and sub-tier suppliers are required to maintain the environment and processes per CGER-1123 and GER-7818.

GDMS and sub-tier suppliers must maintain an approved hardware environment per the requirements set by the software application providers for design and review of the data.

922 - CUSTOMER FURNISHED MATERIAL (CFM) - 01/01/2018

PRODUCT CONFORMANCE

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

CERTIFICATE OF CONFORMANCE (COC)

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

TROUBLE AND FAILURE REPORTING

Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE 

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

SUPPLIER AND SUB-TIER SUPPLIER CONTROL

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

923 - BOEING - 01/01/2018

BOEING FOD PREVENTION

A FOD prevention program shall be maintained. The program shall include the review of design and manufacturing processes to identify and eliminate foreign object entrapment areas. Work shall be accomplished in a manner preventing foreign objects or material in deliverable items. Work areas and control tools, parts and materials shall be maintained in a manner to prevent FOD incidents.

PRODUCT CONFORMANCE

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

SUPPLIER CHANGE NOTIFICATION

Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

PART MARKING REQUIREMENTS

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

CERTIFICATE OF CONFORMANCE (CoC)

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

MIL-SPEC PART REQUIREMENTS

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

CALIBRATION SYSTEM REQUIREMENTS

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

TROUBLE AND FAILURE REPORTING

Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

SUPPLIER AND SUB-TIER SUPPLIER CONTROL

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

- or periodically passing an AS9100 compliance audit performed by GDMS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

924 - GE PROGRAMS - 01/01/2018

PRODUCT CONFORMANCE

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

SUPPLIER CHANGE NOTIFICATION

Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process - Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

PART MARKING REQUIREMENTS

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The Manufacturing authority will be considered GDMS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated. Contact the GDMS Buyer for clarification. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

CERTIFICATE OF CONFORMANCE (CoC)

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

MIL-SPEC PART REQUIREMENTS

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

CALIBRATION SYSTEM REQUIREMENTS

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

TROUBLE AND FAILURE REPORTING

Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamic’s representatives.

GE S-1000 & S-1002

Supplier shall comply with General Electric Aviation Supplier Quality System requirements S-1000, and General Electric Aviation Sourcing Quality Products Requirement S-1002.

SUPPLIER AND SUB-TIER SUPPLIERS CONTROL

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

925 - SUPPLIER AND SUB-TIER SUPPLIERS CONTROL - 01/01/2018

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below: 

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

926 - FIRST ARTICLE INSPECTION AS9102 - 01/01/2018

First Article Inspection Report (FAIR) must be submitted to Supplier Quality Assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GDMS approval of the FAIR locks the process and it shall not be modified without written approval by GDMS in advance. FAI will be performed on a part from the initial production lot provided by the supplier.

Any modifications to these requirements shall be specified within the Purchase Order.

The FAIR includes all of the following:

1) First Article Inspection and any required test results submitted per AS9102;

2) Process flow diagrams generated to include manufacturing, inspection and special process operations;

3) Manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).

4) Evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R, as required.

5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

 

Clarifying information and instructions:

1) Seller to notify Supplier Quality Assurance prior to production starting for the coordination and planning of the FAI so all requirements are met in the Final FAIR. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI.

2) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.

3) Report actual dimensions/results for all characteristics as well as applicable drawing notes.

4) FAIR requires bubbled Drawings, Drawing Notes, Engineering Change Notices, and Specifications.

5) The supplier shall forward the FAIR along with applicable certifications and test data (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.). The completed routers/travelers supporting the FAIR must be available upon request.

6) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.

7) Seller personnel preparing the FAIR shall sign, and date the FAIR on AS9102, Form # 1, Blocks 19 and 20.

8) Seller representative of the Quality Department shall review, sign, and date the FAIR on AS9102, Form # 1, Blocks 21 and 22.

9) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply.

10) At the discretion of GDMS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives.

11) Following GDMS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in MV-QSP-TMP-10.0.1

Note: A FAIR is required for all products except for the following:

1) Standard catalog items

2) Product covered by a military/industry standard or specification.

List all military/industry standard or specification on AS9102, form # 1 and # 2, and record the certification numbers on Form # 2, Block # 10 and attach a copy of the certifications/test reports in the FAIR.

927 - AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS - 01/01/2018

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

- or periodically passing an AS9100 compliance audit performed by GDMS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

928 - ISO 9001 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS - 01/01/2018

The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GDMS with a copy of current ISO 9001 registration certificate and all subsequent updates;

- or periodically passing an ISO 9001 compliance audit performed by GDMS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

929 - MARKING REQUIREMENTS - 01/01/2018

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

930 - RAYTHEON - 01/01/2018

PRODUCT CONFORMANCE

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

SUPPLIER CHANGE NOTIFICATION

Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

1. Change in Quality Management Representative Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

2. Change in Quality Management System Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

3. Change in Manufacturing Line, Facility Location or Process

Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

PART MARKING REQUIREMENTS

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

CERTIFICATE OF CONFORMANCE (CoC)

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

MIL-SPEC PART REQUIREMENTS

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered. 

CALIBRATION SYSTEM REQUIREMENTS

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

TROUBLE AND FAILURE REPORTING

Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

SUPPLIER AND SUB-TIER SUPPLIER CONTROL

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

- or periodically passing an AS9100 compliance audit performed by GDMS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

Record Retention for 7 years (Raytheon Quality Note G9)

1. SCOPE

1.1. Raytheon Revision 1- 05/24/17 replaces revision 0 dated 06/29/06.

1.1.1. This document was converted to a new format and expands record retention to include all quality records.

1.2. The applicable revision of this document is determined by:

1.2.1. The revision specified on the purchase order, or 1.2.2. The revision in effect at the time of the purchase order if no revision is listed on the purchase order.

1.3. The purpose of this document is to ensure that the supplier retains records applicable to this purchase order for a period of 7 years and that the supplier obtains Raytheon’s approval prior to destroying/disposing of the records.

 

2. APPLICABLE DOCUMENTS

2.1. The following documents are referenced in Sections 3 and 4 of this document.

2.2. Raytheon Specifications

2.2.1. None

2.3. Other Specifications

2.3.1. None

 

3. REQUIREMENTS

3.1. The word ""shall"" invokes a binding requirement for the supplier to meet.

3.2. General Requirements

3.2.1. The Supplier shall retain all records needed to show conformance to Purchase Order requirements for each shipment.

3.2.2. Records shall remain legible, readily identifiable and retrievable for a period of 7 years after the date of the completion of this Purchase Order.

3.2.3. If the Seller is a distributor of the item(s) in this Purchase Order, the Seller shall require the same documentation from the original manufacturer of the item(s).

3.2.3.1. Seller shall flow down this requirement to the manufacturer.

3.2.4. Seller shall allow Raytheon to acquire or inspect all records needed to show conformance to Purchase Order requirements.

3.2.5. At the end of the retention period, the seller shall receive Raytheon approval prior to destroying / disposing of any record required by this Quality Note.

 

4. DATA SUBMISSION

4.1. Supplier to deliver the following data to Raytheon for Raytheon Approval

4.1.1. Request to destroy / dispose of any records throughout the retention period.

 

5. NOTES

5.1. Order of Precedence - Conflicts between this document and other provisions within the Purchase Order are defined in the Terms & Conditions (TC-001).

5.2. The seller is required to retain all records that are needed to demonstrate conformance to the purchase order. Examples of the type of documents that require retention may include:

5.2.1. Records of inspection measurements, where applicable.

5.2.2. Records of product testing, where applicable.

5.2.3. Records demonstrating work performed to produce the product (i.e. shop travelers, routers, etc.).

5.2.4. Records of traceability to manufacturer part number, lot number and date code where applicable for part type.

5.2.5. Records of calibration.

5.2.6. Records of raw material certification.

5.2.7. Records of purchasing from sub-tier suppliers, to include purchase orders and certificates of conformance at a minimum.

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

931 - SHELF LIFE SHIPPING AUTHORIZATION - 01/01/2018

Material shelf life remaining shall adhere to the minimum amount as identified on the part specification unless authorization has been received from the buyer in advance of shipping. This authorization will be a Shipping Authorization Number (SAN). The SAN shall be included on the supplier documentation submitted with the shipment and is only valid for a single shipment quantity as agreed upon by the buyer. If material is shipped with less shelf life remaining than specified on the part specification or shipped without the SAN on the Documentation, material will be refused and returned to the supplier at the supplier’s expense. For example: 80% shelf life must be remaining on the material upon receipt at GDMS.

932 - SOFTWARE QUALITY ASSURANCE REQUIREMENTS - 01/01/2018

The Seller shall ensure that Customer Furnished Digital Data is protected and controlled to match Seller’s developed software and quality records are available for GDMS and Customer/Government and/or Regulatory authorities review at the Seller’s facility. This applies only to software developed by the Seller used in controlling manufacturing operations or inspection and test equipment. Software Quality Assurance Procedures/Forms/Software Types and revisions shall be submitted to GDMS Buyer for Supplier Quality Assurance review/approval before starting production.

Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

933 - SPECIAL PROCESS REQUIREMENTS (NADCAP) - 01/01/2018

Special Processes: The Supplier and/or sub-tier Suppliers performing a special process shall be certified by Nadcap and listed on the Nadcap approved special process list. Each shipment shall be accompanied by one (1) legible and reproducible copy of a certificate for all processes used and the name of the company performing such process.

934 - ALL LOCKHEED MARTIN QUALITY CLAUSES - 01/01/2018

LMCO MANUFACTURING PROCESS OBJECTIVES

1) Manufacturing processes and operations shall be scrutinized on a recurring basis to eliminate waste, reduce abnormal variation (statistical control) in product characteristics, increase ease of assembly, maintain capable production processes and achieve improvement in performance or reliability.

2) Materials, work in process, and finished products shall be positively identified with inspection status at all appropriate stages of production and storage. Location of product in the normal flow does not constitute suitable indication of inspection and test status unless the process flow is inherently error proof such as an automated inspection and transfer operation.

3) The acceptance criteria shall be zero defects for sampling plans using attribute data (this requirement does not supersede the requirements stated in applicable drawings or specifications).

4) Prior to end-item acceptance, final inspection shall be performed to verify conformance of the end-item assembly, packaging, marking and label requirements; and the supplier shall review applicable inspection records to verify the records are complete and the lot is acceptable.

5) Manufacturing processes shall be stable, capable, and produce product with consistent conformance to the acceptance limits and have minimal variation from lot to lot. For those characteristics selected for monitoring with Statistical Process Control (SPC), the process control goal shall be to provide a minimum process capability (CPK) of 1.33 or higher. For characteristics designated as IKCs or KCs, the minimum process capability shall be 1.67 or higher. This data shall be accessible to support process decisions at point of manufacture.

Assembly methods, operator techniques, workmanship, and assembled item functioning shall be consistent from lot to lot. Physical properties of component materials and preservation finishes shall be consistent from lot to lot.

COUNTERFEIT PARTS PREVENTION

This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

PRODUCT CONFORMANCE

The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

CERTIFICATE OF CONFORMANCE

Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

MIL SPEC PART REQUIREMENTS

If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

The Mil-Spec parts shall not be altered.

CALIBRATION SYSTEM REQUIREMENTS

The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

LMCO APPENDIX QX REV 8

http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_qualityappendices.html

TROUBLE AND FAILURE REPORTING

Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

SUPPLIER AND SUB-TIER SUPPLIERS CONTROL

The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

1. Notify GDMS of origination of nonconforming product

2. Obtain GDMS approval of nonconforming product

3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

4. Flow down to supply chain the applicable requirements including customer requirements

5. Records retention requirements

6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

AS9100 GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

The Seller shall demonstrate compliance for the life of this contract by:

- providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

- or periodically passing an AS9100 compliance audit performed by GDMS representatives.

The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

MARKING REQUIREMENTS

Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

LOCKHEED MARTIN CLAUSE Q4R, FOREIGN OBJECT DAMAGE/DAMAGE PREVENTION

Lockheed Martin Clause Q4R Rev 4, dated 01 April 2010, is invoked on this P.O. To view requirements, go to the following web address:

http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_clauses.html

935 - LMCO APPENDIX QX REV 8 - 01/01/2018

LMCO APPENDIX QX REV 8

http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_qualityappendices.html

936 - 50% MINIMUM SHELF LIFE - 01/01/2018

50% minimum shelf life must be remaining on the material upon receipt at GDMS

937 - 60% MINIMUM SHELF LIFE - 01/01/2018

60% minimum shelf life must be remaining on the material upon receipt at GDMS

938 - 80% MINIMUM SHELF LIFE - 01/01/2018

80% minimum shelf life must be remaining on the material upon receipt at GDMS

 

A – SELLER’S QUALITY CONTROL SYSTEM04/18/08
The seller shall provide and maintain a quality system currently registered to ISO 9001:2000.

B – SELLER’S INSPECTION SYSTEM04/18/08
The seller shall provide and maintain a quality management system acceptable to General Dynamics. Acceptance of suppliers quality system shall be formally documented. This system is subject to review at all times by GDAIS Quality Assurance.

C – REQUIREMENT FOR INSPECTION
The seller shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under this order conform to the drawing, specification and/or other applicable technical requirements. Seller shall establish and/or maintain a calibration system that is traceable to the National Institute of Standards and Technology for all measuring and test equipment used on this order. This system shall provide for: 1)recalibration at regular intervals commensurate with stability, purpose and degree of usage, and 2) a mandatory recall system within these established intervals. This system is subject to review at all times by GD-AIS Quality Assurance.

D – GOVERNMENT SOURCE INSPECTION
Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the government representative who normally services your plant so that appropriate planning for government inspection can be accomplished.

E – SELECTIVE EVALUATION
During performance on this order your quality control or inspection system and manufacturing processes are subject to review, verification, and analysis by authorized government representatives. Government inspection or release of product prior to shipment is not required unless you are otherwise notified.

F – GD-AIS SOURCE INSPECTION
Source inspection is required on all items covered by this order at the seller’s facility prior to shipment. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GD-AIS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

G – GD- AIS IN-PROCESS SOURCE INSPECTION
In-process source inspection is required on all items covered by this order at the seller’s facility prior to shipment. In-process inspection shall verify acceptability of quality characteristics which cannot be readily inspected in completed items. In-process inspection points shall be as defined in the order and shall be mutually agreed upon by GD-AIS Quality Assurance and the seller prior to start of manufacturing. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GD-AIS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

H – GD- AIS FIRST ARTICLE SOURCE INSPECTION
Inspection of the first deliverable item produced under this order is required. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GD-AIS Quality Assurance representative for this inspection. At its option, GD-AIS may waive source inspection and perform the required first article inspection at GD-AIS without prior notice to the seller. The seller shall obtain written acceptance of the first article prior to further shipments. The seller shall provide tentative notice of inspection readiness ten days in advance and confirmation no less than forty-eight hours in advance thereof.

I – RADIOGRAPHIC INSPECTION
The items on this order require radiographic inspection by a government or buyer-approved x-ray laboratory. Film will be read and interpreted by the laboratory and the findings reported on an appropriate form. The x-ray film and one copy of the x-ray report must accompany the material. The x-ray film must be identified with the buyer’s order number and the report shall contain the signature and title of a responsible representative of the laboratory.

J – FUNCTIONAL TEST REPORTS
Each shipment shall be accompanied by one legible copy of a report of actual variables test data identifiable to test parameters and serial numbers of items submitted. These reports shall contain the signature and title of a responsible representative of the seller who performed the test indicating conformance to the specified requirements. The specifications must be listed, including the revision letter.

K – CALIBRATION CERTIFICATION
The seller shall maintain a calibration system that complies with MIL-STD-45662, ANSI-Z540 or ISO10012-1. Product shipped to General Dynamics shall be accompanied by one legible copy of the seller’s certification of accuracy and calibration data (Calibration Certification). This certificate must contain the signature and title of a responsible representative of the seller. All serialized unit(s) shall have their serial number(s) annotated on the certificate.

L – AGE/ENVIRONMENT SENSITIVE MATERIAL
The seller shall identify all materials and articles which have definite characteristics of quality degradation with age and/or environment. Identification shall include the date useful life was initiated and the date and/or the cycle at which the useful life will be expended. When environment is a factor in determining useful life, the identification shall include storage conditions required to achieve the stated useful life.

M – MATERIAL COMPLIANCE REPORTS
Each shipment of material shall be accompanied by one legible copy of chemical analysis and/or physical test reports verifying compliance to applicable military/buyer’s specifications.

 

N – HEAT OR MELT IDENTIFICATION
All parts and/or material, and applicable documents, shall be identified by a heat number, heat code, heat lot number, or melt number of the seller. Where stamping of individual parts is not practical due to size or shape, the heat number, code, lot number, or melt number shall be stamped on the smallest unit package by the seller.

O – SPECIAL PROCESS SAMPLES
The special processes called for in this order shall be applied to samples of material of the same type to be used in manufacturing of deliverable items. The seller shall include the sample with each shipment and shall identify the sample to the order by part number and date of shipment. Each sample shall be approximately 1″ wide by 3″ long. Printed wiring board samples shall be those coupons from each panel produced and shall be in accordance with the applicable drawing or specification. Printed wiring board coupons shall be identified in accordance with requirements of the order.

P – ACCEPTANCE TEST PROCEDURE
The seller shall submit to GD-AISone reproducible copy of the acceptance test procedure (ATP) to be used for determining acceptability of the articles to be delivered under this order at least ten days prior to requesting GD-AISsource inspection or at least ten days prior to shipment of the articles, as applicable. As a minimum, the ATP shall:
1. Be identified with a control number and revision status.
2. Exhibit approval by the seller’s quality function.
3. Address acceptance testing of all performance and mechanical characteristics of the GD-AIS specification that are applicable to the level of testing required, i.e., qualification, first article and/or production.
4. Contain a clear and concise description of the test methods to be used in performing each test.
5. Contain a list of test equipment to be used, including the manufacturer’s name and model number.
6. Contain block diagrams of test equipment set-ups identifying interconnection points and equipment used.
7. Contain data sheets which present specified information.
In the event of a required revision to the ATP during performance under this order, the seller shall furnish one reproducible copy of the revision to GD-AIS prior to inspection by GD-AIS. The revision shall be identified as described above and shall exhibit evidence of approval by the seller’s quality function.

Q – MECHANICAL MEASUREMENTS REPORTS
Each part shall be accompanied by one legible copy of a report of actual variables mechanical measurements identifiable to all mechanical parameters listed on the drawing. These reports shall contain the signature and title of a responsible representative of the seller who performed the measurements indicating conformance to the specified requirements. The drawing number must be listed, including the revision letter.

In the event that measurements data are represented by sampling send data on those samples by the AQL selected. Place an identification tag or other temporary marking on all parts measured to assure positive data correlation upon receipt at GD-AIS.

R – STATEMENT OF CONFORMANCE
The supplier shall provide with each shipment one reproducible copy of a written statement which attests to the conformance of material to the applicable specification and the subcontract/purchase order requirements. The statement shall reference the order number, the part or specification number and revision, and shall contain the signature and title of the seller’s Quality Assurance representative.

S – MERCURY EXCLUSION CERTIFICATION
The seller shall furnish a certification of exclusion of metallic mercury compounds in the supplies furnished the buyer on this order. The certificate shall reference the buyer’s order number, part number and contain the signature and title of a responsible representative of the seller.

T – MERCURY EXCLUSION CLAUSE
The supplies furnished under this order shall contain no elemental mercury (the element Hg) or mercury compounds known to be chemically or thermally unstable in the environment in which the supplies furnished are to operate. During the manufacturing, testing or inspection processes the supplies offered shall not have come in direct contact with the element Hg or any chemically, or thermally unstable mercury compound, nor with any mercury containing devices which provide only a single barrier seal against breakage or spillage and release of the elemental mercury. Mercury contamination of the supplies will be cause for rejection of the material.

U – IN-PROCESS SOURCE SURVEILLANCE INSPECTION
In-process source surveillance is required on all items covered by this order at the seller’s facility during the duration of the order. It is intended that random surveillance inspections will be conducted at periodic intervals upon 48 hours verbal notice. Generally these inspections will consist of a review of selected process controls procedures and documentation associated with the manufacture of the articles covered by this order. This seller shall provide tentative notice ten days in advance of commencing manufacture and confirmation not less than forty-eight hours in advance thereof. At the time of confirmation, seller shall supply the dates comprising of the start and the end of the manufacturing cycle.

V – SELLER’S LOT OR BATCH NUMBER IDENTIFICATION
All parts and/or material, and applicable documents, must be identified by a manufacturing lot or batch number by the seller. where identification of individual parts is not practical due to size or shape, the manufacturing lot or batch number shall be placed on the smallest unit package. A lot or batch number shall be defined as parts and/or material produced by one manufacturer in one unchanged process, in accordance with the same drawing and/or specification.

W – FAILURE ANALYSIS REPORT
The seller is required to submit a failure analysis/repair report for each item being returned for rework. The report can be a copy of an internal document.

X – JAN COMPONENT REQUIREMENT CLAUSE
The devices furnished under this order shall be products which are listed on the Qualified Products List (QPL) applicable to the device ordered. Government source inspection is required on all JAN branded devices to the extent specified in the applicable military specification. The supplier shall make details of their inventory system and traceability documentation available to the authorized government representative for inspection (acceptance) upon request and shall be prepared to provide copies of actual records of processing or certification as to the origin of transactions and handling of JAN devices ordered.

Y – LOCATION OF MANUFACTURER
Only those products manufactured within the North American continent shall be supplied.

Z – NO SPECIAL REQUIREMENTS

 

1 – (Not Used)

2 – ELECTROSTATIC SENSITIVE MATERIAL PROTECTION
The seller shall maintain a program for the protection of Electro-Static Discharge Sensitive (ESDS) devices during their handling, packaging, storage and shipping.

3 – CALIBRATIONS SERVICES
“Reserved for future use.”

4 – VENDOR DATA SHEET
The seller shall provide with each shipment a specification sheet or catalog page pertaining to the item submitted.

5 – MSDS
The supplier shall provide a copy of the Material Safety Data Sheet (MSDS) with each delivery.

6 – MRB Authority
Any repair actions not sanctioned by the assembly’s design documentation will require Buyer approval prior to work being performed.

7 – COST APPROVAL
The Supplier is to provide the Buyer with a written evaluation report, containing proposed rework activity, rework cost and current replacement cost. Rework costs which are estimated to exceed 75% of the item’s current replacement value or equal to or greater than $10,000 will require Buyer approval in advance of work being performed.

8 – PROHIBITED MATERIALS
All tin plating, solder or tin finishes shall have a minimum of 3% lead content by weight. Parts shall also be free of Zinc, Cadmium and Mercury. Seller shall provide a written/signed Certificate of Compliance (CoC) with each shipment that attests to meeting this requirement.

 

SDC – SINGLE DATE/LOT CODE
Seller shall deliver parts from a Single Lot / Date code against this PO.

TR – TAPE AND REEL PACKAGING REQUIRED
Seller shall provide surface mount parts on a Tape and Reel for the Pick and Place machine. The Reel should be constructed of anti-static material and the Carrier tape should be made of conductive polystyrene material or equivalent to protect devices from ESD damage. The Tape and Reel parts packaging shall be fully compliant to EIA-481.

RSN – PART TRACEABILITY REQUIREMENT
Seller shall provide a written/signed Certificate of Compliance (CoC) that includes Part Traceability information. Specific to this requirement the CoC must contain the part number, manufacture or distributor, Lot /Date Code, and Serial Number.

CP – COUNTERFEIT PARTS REQUIREMENT
-All parts and materials shall be procured only through OEMs/OCMs, or their franchised dealer or distributors.

-The supplier shall verify the procurement source and associated certifying paperwork.
-Appropriate incoming inspection test methods shall be used to detect potential Counterfeit Parts and materials.

The supplier shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM or not an OEM/OCM authorized franchised dealer or distributor) for the purchase of components/materials/parts unless pre-approval has been granted by GDAIS.

 

  • 101-136

    101 – GDAIS APPROVED QMS09/10/10
    The seller shall provide and maintain a Quality Management System (QMS) acceptable to GDAIS. GDAIS acceptance of supplier’s quality system shall be formally documented. The seller’s QMS shall ensure all items delivered are in full compliance with the requirements of the purchase order. The seller QMS may be subject to review by GDAIS at any time.

    102 – ISO9001 REGISTERED QMS09/10/10
    The seller shall provide and maintain a Quality Management System that is registered to ISO 9001:2008. The certification must be current.

    103 – REQUIREMENT FOR INSPECTION09/10/10
    The seller shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under this order conform to the drawing, specification and/or other applicable technical requirements. Seller shall establish and/or maintain a calibration system that is traceable to the National Institute of Standards and Technology for all measuring and test equipment used on this order. This system shall provide for: 1) recalibration at regular intervals commensurate with stability, purpose and degree of usage, and 2) a mandatory recall system within these established intervals. This system is subject to review at all times by GDAIS Quality Assurance.

    104 – GOVERNMENT SOURCE INSPECTION09/10/10
    Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the government representative who normally services your plant so that appropriate planning for government inspection can be accomplished.

    105 – GOVERNMENT SELECTIVE EVALUATION09/10/10
    During performance on this order your quality control or inspection system and manufacturing processes are subject to review, verification, and analysis by authorized government representatives. Government inspection or release of product prior to shipment is not required unless you are otherwise notified.

    106 – GDMS FINAL SOURCE INSPECTION06/22/16
    Source inspection is required on all items covered by this order at the seller’s facility prior to shipment. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GDMS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

    107 – GDMS IN-PROCESS SOURCE INSPECTION06/22/16
    In-process source inspection is required on all items covered by this order at the seller’s facility prior to shipment. In-process inspection shall verify acceptability of quality characteristics which cannot be readily inspected in completed items. In-process inspection points shall be as defined in the order and shall be mutually agreed upon by GDMS Quality Assurance and the seller prior to start of manufacturing. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GDMS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

    108 – GDAIS FIRST ARTICLE INSPECTION04/26/12
    A complete verification inspection of one item of the first deliverable lot produced under this order is required. The seller shall verify and document evidence of conformance (measurement data) of all physical, chemical and test requirements required by drawings and specifications. The seller shall provide GDAIS with the First Article Report for inspection and approval. The seller shall obtain written acceptance of the First Article prior to shipments.

    109 – RADIOGRAPHIC INSPECTION09/10/10
    The items on this order require radiographic inspection by a government or buyer-approved x-ray laboratory. Film will be read and interpreted by the laboratory and the findings reported on an appropriate form. The x-ray film and one copy of the x-ray report must accompany the material. The x-ray film must be identified with the buyer’s order number and the report shall contain the signature and title of a responsible representative of the laboratory.

    110 – FUNCTIONAL TEST REPORTS09/10/10
    Each shipment shall be accompanied by one legible copy of a report of actual variables test data identifiable to test parameters and serial numbers of items submitted. These reports shall contain the signature and title of a responsible representative of the seller who performed the test indicating conformance to the specified requirements. The specifications must be listed, including the revision letter..

    111 – CALIBRATION CERTIFICATION09/10/10
    The seller shall maintain a calibration system that complies with MIL-STD-45662, ANSI-Z540 or ISO10012-1. Product shipped to General Dynamics shall be accompanied by one legible copy of the seller’s certification of accuracy and calibration data (Calibration Certification). This certificate must contain the signature and title of a responsible representative of the seller. All serialized unit(s) shall have their serial number(s) annotated on the certificate.

    112 – AGE/ENVIRONMENT SENSITIVE MATERIAL (SHELF LIFE)09/10/10
    The seller shall identify all materials and articles which have definite characteristics of quality degradation with age and/or environment. Identification shall include the date useful life was initiated and the date and/or the cycle at which the useful life will be expended. When environment is a factor in determining useful life, the identification shall include storage conditions required to achieve the stated useful life. Limited shelf life material containers shall be marked with the date of manufacture and the shelf life expiration date. The shelf life shall not exceed the requirements and a minimum of 75% of the shelf life shall remain at the time of shipment. Special storage requirements, if required, shall be provided with each shipment.

    113 – MATERIAL CERTIFICATIONS09/10/10
    Each shipment of material shall be accompanied by one legible copy of chemical analysis and/or physical test reports verifying compliance to applicable military/buyer’s specifications.

    114 – HEAT OR MELT IDENTIFICATION09/10/10
    All parts and/or material, and applicable documents, shall be identified by a heat number, heat code, heat lot number, or melt number of the seller. Where stamping of individual parts is not practical due to size or shape, the heat number, code, lot number, or melt number shall be stamped on the smallest unit package by the seller.

    115 – SPECIAL PROCESS SAMPLES09/10/10
    The special processes called for in this order shall be applied to samples of material of the same type to be used in manufacturing of deliverable items. The seller shall include the sample with each shipment and shall identify the sample to the order by part number and date of shipment. Each sample shall be approximately 1″ wide by 3″ long. Printed wiring board samples shall be those coupons from each panel produced and shall be in accordance with the applicable drawing or specification. Printed wiring board coupons shall be identified in accordance with requirements of the order.

    116 – ACCEPTANCE TEST PROCEDURE09/10/10
    The seller shall submit to GD-AIS one reproducible copy of the acceptance test procedure (ATP) to be used for determining acceptability of the articles to be delivered under this order at least ten days prior to requesting GD-AIS source inspection or at least ten days prior to shipment of the articles, as applicable. As a minimum, the ATP shall:

    1. Be identified with a control number and revision status.
    2. Exhibit approval by the seller’s quality function.
    3. Address acceptance testing of all performance and mechanical characteristics of the GD-AIS specification that are applicable to the level of testing required, i.e., qualification, first article and/or production.
    4. Contain a clear and concise description of the test methods to be used in performing each test.
    5. Contain a list of test equipment to be used, including the manufacturer’s name and model number.
    6. Contain block diagrams of test equipment set-ups identifying interconnection points and equipment used.
    7. Contain data sheets which present specified information.
    In the event of a required revision to the ATP during performance under this order, the seller shall furnish one reproducible copy of the revision to GD-AIS prior to inspection by GDAIS. The revision shall be identified as described above and shall exhibit evidence of approval by the seller’s quality function.

    117 – MECHANICAL MEASUREMENTS REPORTS09/10/10
    Each part shall be accompanied by one legible copy of a report of actual variables mechanical measurements identifiable to all mechanical parameters listed on the drawing. These reports shall contain the signature and title of a responsible representative of the seller who performed the measurements indicating conformance to the specified requirements. The drawing number must be listed, including the revision letter. In the event that measurements data are represented by sampling send data on those samples by the AQL selected. Place an identification tag or other temporary marking on all parts measured to assure positive data correlation upon receipt at GDAIS.

    118 – STATEMENT OF CONFORMANCE / C of C06/22/16
    The supplier shall provide with each shipment one reproducible copy of a written statement which attests to the conformance of material to the applicable specification and the subcontract/purchase order requirements. The statement shall reference the order number, the part or specification number and revision, and shall contain the signature and title of the seller’s Quality Assurance representative.
    The statement of conformance/compliance shall be furnished with each lot of material shipped. This certification shall contain the following information as a minimum (not necessarily in the order given below).

    1. GDMS purchase order number
    2. Part number ordered
    3. Part Revision
    4. Part Traceability information – must contain the manufacture or distributor, Lot /Date Code, and/ or Serial Number
    5. Statement attesting to the supplier’s compliance with the purchase order requirements which are contained in specific purchase order clauses
    6. Signature of authorized representative of the company
    7. The certification shall be dated
    The supplier shall maintain records which will furnish validation of the information attested in the certification and which shall be made available for review upon request.

    119 – MERCURY EXCLUSION CERTIFICATION09/10/10
    The seller shall furnish a certification of exclusion of metallic mercury compounds in the supplies furnished the buyer on this order. The certificate shall reference the buyer’s order number, part number and contain the signature and title of a responsible representative of the seller.

    120 – MERCURY EXCLUSION CLAUSE09/10/10
    The supplies furnished under this order shall contain no elemental mercury (the element Hg) or mercury compounds known to be chemically or thermally unstable in the environment in which the supplies furnished are to operate. During the manufacturing, testing or inspection processes the supplies offered shall not have come in direct contact with the element Hg or any chemically, or thermally unstable mercury compound, nor with any mercury containing devices which provide only a single barrier seal against breakage or spillage and release of the elemental mercury. Mercury contamination of the supplies will be cause for rejection of the material.

    121 – IN-PROCESS SURVEILLANCE INSPECTION09/10/10
    In-process source surveillance is required on all items covered by this order at the seller’s facility during the duration of the order. It is intended that random surveillance inspections will be conducted at periodic intervals upon 48 hours verbal notice. Generally these inspections will consist of a review of selected process controls procedures and documentation associated with the manufacture of the articles covered by this order. This seller shall provide tentative notice ten days in advance of commencing manufacture and confirmation not less than forty-eight hours in advance thereof. At the time of confirmation, seller shall supply the dates comprising of the start and the end of the manufacturing cycle.

    122 – SELLER’S LOT OR BATCH NUMBER IDENTIFICATION09/10/10
    All parts and/or material, and applicable documents, must be identified by a manufacturing lot or batch number by the seller. where identification of individual parts is not practical due to size or shape, the manufacturing lot or batch number shall be placed on the smallest unit package. A lot or batch number shall be defined as parts and/or material produced by one manufacturer in one unchanged process, in accordance with the same drawing and/or specification.

    123 – FAILURE ANALYSIS /REPAIR REPORT09/10/10
    The seller is required to submit a failure analysis/repair report for each item being returned for rework. The report can be a copy of an internal document.

    124 – JAN COMPONENT REQUIREMENT CLAUSE09/10/10
    The devices furnished under this order shall be products which are listed on the Qualified Products List (QPL) applicable to the device ordered. Government source inspection is required on all JAN branded devices to the extent specified in the applicable military specification. The supplier shall make details of their inventory system and traceability documentation available to the authorized government representative for inspection (acceptance) upon request and shall be prepared to provide copies of actual records of processing or certification as to the origin of transactions and handling of JAN devices ordered.

    125 – LOCATION OF MANUFACTURER09/10/10
    Only those products manufactured within the North American continent shall be supplied.

    126 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING06/24/14
    If this order is for a device that is Electrostatic Discharge Sensitive (ESDS), the Seller shall maintain an Electrostatic Discharge Control program in accordance with the most recent version of MIL-STD-1686, ANSI S20.20. The program shall be subject to review by General Dynamics. The item shall be packaged in materials that are non-charge generating on the inside surface next to the part as well as providing conductive shielding protection. The protective container shall be labeled with an industry recognized ESDS cautionary statement.

    127 – VENDOR DATA SHEET09/10/10
    The seller shall provide with each shipment a specification sheet or catalog page pertaining to the item submitted.

    128 – MSDS09/10/10
    The supplier shall provide a copy of the Material Safety Data Sheet (MSDS) with each delivery.

    129 – MRB Authority09/10/10
    Any repair actions not sanctioned by the assembly’s design documentation will require Buyer approval prior to work being performed.

    130 – PROHIBITED MATERIALS09/10/10
    All tin plating, solder or tin finishes shall have a minimum of 3% lead content by weight. Parts shall also be free of Zinc, Cadmium and Mercury. Seller shall provide a written/signed Certificate of Compliance (CoC) with each shipment that attests to meeting this requirement

    131 – SINGLE DATE/LOT CODE09/10/10
    Seller shall deliver parts from a Single Lot / Date code against this PO.

    132 – TAPE AND REEL PACKAGING REQUIRED09/10/10
    Seller shall provide surface mount parts on a Tape and Reel for the Pick and Place machine. The Reel should be constructed of anti-static material and the Carrier tape should be made of conductive polystyrene material or equivalent to protect devices from ESD damage. The Tape and Reel parts packaging shall be fully compliant to EIA-481.

    133 – COUNTERFEIT PARTS REQUIREMENT09/10/10
    All parts and materials shall be procured only through OEMs/OCMs, or their franchised dealer or distributors.

    The supplier shall verify the procurement source and associated certifying paperwork.

    Appropriate incoming inspection test methods shall be used to detect potential Counterfeit Parts and materials. The supplier shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM or not an OEM/OCM authorized franchised dealer or distributor) for the purchase of components/materials/parts unless pre-approval has been granted by GDAIS.

    134 – Purchase Order Lot Control Marking04/03/12
    This requirement is for all Metal Work where the drawing requires the Part Number to be marked. The Supplier shall also mark their cage code or the Supplier number (found under “Supplier” on the PO) and a lot number of Manufacturer’s choice that will give lot traceability.

    135 – Inspection Delegation11/26/14
    The Supplier shall conduct all required inspections as agreed upon in accordance with the Purchase Order terms, conditions, and Technical Data Package. The above shall be accomplished through the use of the GDMS approved delegate only who is responsible for the adequacy and accuracy of said inspection. Failure of GDMS to inspect the goods shall not limit any of GDMS’s rights as included under the terms and conditions of this contract to recover damages from the Seller for supply of defective goods. All specified documents referenced in the purchase order (i.e. certifications, test reports, etc.) are not to be shipped with the product unless required by a quality clause. These records are to be maintained at the supplier’s facility, under delegate control, and are subject to GDMS verification upon request. This paragraph takes precedence over remaining quality requirement clauses for data submittals.

     

    136 - Special Process Approvals - 5/12/2017
    As per GDMS Special Process requirements, all special process suppliers (processors) utilized must be approved by GDMS and listed in the GDMS Quality Approved Processors List (QAPL). The Seller shall provide a special process certification with each delivery certifying compliance with all special processes required in executing this Purchase Order. Special process certification may be included on the Seller's C of C provided that the special process used and the special process supplier is identified. For traceability and verification purposes, the certification must contain the processor's name and address used for the special processes unless the special process supplier's certification is included with the shipment.
    Some examples of special processes are; Chemical Processes (including Plating, Anodizing, Conversion Coating, and Passivation), Painting, Heat Treating, Welding (Fusion), Brazing (Vacuum/ Dip), etc.
    The General Dynamics' Special Process Requirements, Quality Approved Processor List (QAPL) and forms to request addition to the QAPL can be found on the General Dynamics website https://gdmissionsystems.com/suppliers/terms-conditions/.

  • 201-241

    201 – Quality System Requirements09/10/10
    Supplier must maintain a quality system that meets the requirements of Mil-I-45208 and Mil-Std-45662A. The supplier at their option may implement the equivalent or better ANSI/ISO series standard (9001, 9002, etc.) In lieu of the above listed mil spec/ std if such implementation is at no additional charge. These systems are subject to review and approval by GDAIS/Government representatives. Suppliers are responsible to document and control any portion of this contract that is to be performed by them and extend applicable portions of this contract to all sub-tier suppliers.

    Material Review Board (MRB) is not delegated to the supplier. All decisions to repair, use as is, or standard repair any Product on this purchase order requires GDAIS approval prior to MRB implementation.

    Record retention: Suppliers must retain inspection and test records for 6 years after completion of deliveries and payment thereof under this purchase order.
    These records (i.e. certifications, test reports, etc) are to be maintained at the supplier’s facility, and are subject to GDAIS verification any time within the specified interval.

    202 – First Piece Inspection with limited Customer Source Inspection09/30/15

    A First Piece Inspection (FPI), denoting actual variable data as applicable, is required on this purchase order. The balance of lot is subject to a minimum inspection sample of a 4.0 AQL per ANSI Z1.4 general inspection level II. Alternate inspection plans may be considered but must be approved by GDMS Pittsfield QA department.

    It is the supplier’s responsibility to conduct an FPI on one (1) of the first five (5) pieces delivered under this order to verify conformance of all physical, chemical, and test requirements specified as part of this order. General Dynamics Source Inspection is also required, to complete approval of the FPI, on the first shipment of the part from your facility. Upon completion of the FPI inspection, the supplier shall notify the GDMS Pittsfield quality department by faxing an supplier quality report (SQR) along with a copy of the FPI to 413-494-2109, or E-mail to QARep-Region2@gd-ms.com

    A five (5) day notice shall be required for scheduling verification. This process must be completed before shipping the parts.

    FPI approval is considered extended by GDAIS from one purchase order to the next provided that:
    1. No processes or configuration changes have occurred.
    2. The part is manufactured at the same facility.
    3. The manufacturing process has remained the same.
    4. The part has been in continuous production, with no break in production in excess of one (1) year.
    5. No formal corrective action has been required.
    6. The subtier suppliers and special processors have not changed.

    Objective evidence must be maintained demonstrating the above. GDAIS quality must be notified if any of the above conditions cannot be met.

    203 – Inspection of Supplies FAR 52.24609/10/10
    The supplier shall comply with the requirements of FAR Clause 52.246-2, “inspection of supplies,” as a minimum.

    Record retention: Suppliers must retain inspection records for 6 years after the completion of deliveries and payment thereof under this purchase order.
    These records (i.e. certifications, test reports, etc). are to be maintained at the supplier’s facility, and are subject to GDAIS’s verification any time within the specified interval.

    204 – GD-AIS Customer Source Inspection
    General Dynamics Advanced Information Systems Customer Source Inspection (CSI) is required on this order.

    Request source inspection by submitting an SQR to fax #413-494-2109, or E-mail to QARep-Region2@gd-ais.com
    ———————————————————————-
    Supplier shall notify the buyer five (5) working days prior to start of acceptance test or inspection to allow for scheduling of a GDAIS Pittsfield QA representative to be in attendance. The supplier shall have technical data (e.g. drawing, PQR, specification, process certification, material certification, etc.) Available for use in support of source inspection. All specified documents referenced in the purchase order (i.e. certifications, test reports, etc.) are not to be shipped with the product. These records are to be maintained at the supplier’s facility and are subject to GDAIS verification upon request. The records must be retained for six (6) years after completion of deliveries and payment Thereof under this purchase order.

    205 – Government Inspection Requirements (GSI)09/10/10
    Government inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the government representative who normally services your facility so that appropriate planning for government inspection can be accomplished. In the event the representative or office cannot be located, the General Dynamics Purchasing Agent should be notified immediately.

    206 – First Piece Inspection09/10/10
    General Dynamics Source Inspection is required on each shipment from your facility. Source inspection may be requested by submitting an SQR to fax #413-494-2109, or E-mail to QARep-Region2@gd-ais.com

    A First Piece Inspection (FPI) is also required on this purchase order. The balance of lot is subject to a minimum inspection sample of a 4.0 AQL per ANSI Z1.4 general inspection level II. Alternate inspection plans may be considered but must be approved by GDAIS Pittsfield QA department.

    It is the supplier’s responsibility to conduct an FPI on one (1) of the first five (5) pieces delivered under this order to verify conformance of all physical, chemical, and test requirements specified as part of this order. Upon completion of the inspection, the supplier shall notify the GDAIS quality department by faxing an supplier quality report (SQR) along with a copy of the FPI to 413-494-2109, or E-mail to QARep-Region2@gd-ais.com

    A five (5) day notice shall be required for scheduling verification. This process must be completed before shipping the parts.

    In cases of distributors, the requirement can be considered satisfied by a certificate of compliance (C of C) from the manufacturer as long as it states objective evidence is on file and available.

    Manufacturer’s of QPL parts are only required to produce evidence of current qualification for QPL parts.

    FPI is considered satisfied if the Purchase Order has an active line item for a First Article Inspection and has been completed as part of the first article test requirements.

    FPI approval is considered extended by GDAIS from one purchase order to the next provided that:
    1. No processes or configuration changes have occurred.
    2. The part is manufactured at the same facility.
    3. The manufacturing process has remained the same.
    4. The part has been in continuous production, with no break in production in excess of one (1) year.
    5. No formal corrective action has been required.
    6. The subtier suppliers and special processors have not changed.

    Objective evidence must be maintained demonstrating the above. GDAIS quality must be notified if any of the above conditions cannot be met.

    207 – Calibration System Requirements09/10/10
    The suppliers calibration system shall comply with ISO 10012-1, ANSI/NCSL Z540-1 calibration system requirements, and shall be traceable to NIST (National Institute of Standards Technology). Repair / replacement will require authorization from GDAIS’s buyer prior to any repair/replacement action.
    The supplier must certify via certificate of compliance (C of C) that the provided item is calibrated in accordance with ISO 10012-1 or ANSI/NCSLl Z540-1 and traceable to National Institute of Standards Technology (NIST) for each item submitted. The supplier shall provide data detailing the calibration test completed and the results against the requirements.

    208 – Age Control Material Requirements09/10/10
    Age controlled material must have 2/3 of its shelf life remaining at the time of shipment. Each shipment is to be identified with the date of manufacture (DOM), and manufacturers Date of Expiration (DOE).

    209 – Certificate of Compliance (C of C) (OP3)09/10/10
    A certification of compliance and the test and inspection data providing objective evidence that the tests and inspections comply with the drawing requirements required to be included with the material shipped on this order.

    Where purchase orders are placed with manufacturers and sales offices the certificate of compliance must be provided by the manufacturer, along with the test and inspection data. When the purchase order is placed with a distributor, the distributor must provide the certificate of compliance, which indicates that all requirements of the purchase order have been satisfied including the provisions and requirements of OD 55705 and or OD 65614 as applicable. In either case the provider of the certificate of compliance must be prepared to provide tangible evidence of compliance.

    210 – Certificate of Compliance (C of C)09/10/10
    A certification of compliance to the specification is required to be included with the material shipped on this order. (General Dynamics part # must be printed on packing slip).

    Where purchase orders are placed with manufacturers and sales offices the certificate of compliance must be provided by the manufacturer. When the purchase order is placed with a distributor, the distributor must provide the certificate of compliance, which indicates that all requirements of the purchase order have been satisfied. In either case the provider of the certificate of compliance must be prepared to provide tangible evidence of compliance. In the case of distributors, certifications from the OEM’s must be maintained on file.

    For any purchase order consisting of a “build to print” part (for example drawings provided by General Dynamics) , a Certificate of conformance must be provided for both the material as well as each special process, for example: welding, brazing, soldering and surface treatments including paint, and anodize. Such certifications must be provided with the packing slip on delivery to GDAIS and must be retained, by the supplier, for a minimum of 6 years.

    If an Approved Supplier List requirement (ASL) is listed on purchase order, the C of C must verify/document that the requirement has been met. If a standard block C of C is used on the packing slip a reference to ASL verification is required the C of C or packing slip must specifically state that the ASL material was manufactured by the directed / approved supplier and shall be documented on the C of C or packing slip. PO may state: part has ASL requirements or assembly has parts with ASL requirements.

    If parts have an ASL requirement, the part # and the manufacturer must be listed on C of C. If the assembly has an ASL requirement the component part # (per bill of material (BOM)) and the manufacture must be listed on the C of C.

    Example:
    _______ company purchased part # ________ from __________ manufacturer
    OR
    _____company verify that part # _____ was manufactured by _____ company

    211 – Counterfeit Parts Materials Avoidance09/10/10
    All parts and materials shall be procured only through original equipment manufacturers (OEMS)/original component manufacturers (OCMS) or their franchised dealer or distributors.
    a) Supplier shall verify the procurement source and associated certifying paperwork and materials.
    b) The supplier shall flow this requirement down to all sub-tier suppliers to prevent the inadvertent use of counterfeit parts and materials
    c) The supplier shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM or not an OEM/OCM authorized franchised dealer or distributor) for the purchase of components/- materials/parts unless pre-approval has been granted by GDAIS and LMSSC.

    212 – Zero Defects Goal09/10/10
    It is General Dynamics Advanced Information Systems (Pittsfield), goal to receive 100% acceptable product from its supplier base. This is necessary to ensure GDAIS receives product which will be processed through assembly and test with no interruptions due to defects which result in extra cost and delays due to rework, return to supplier or repair and Use As Is MRB actions. It is imperative that our suppliers understand the need to pay special attention to part and Purchase Order details to ensure total compliance.

    213 – Special 100% Test Requirements09/10/10
    Special 100% test requirements shall be as follows:
    1) Customer Source Inspection is required at your facility
    2) The supplier will inspect (each part) to the supplier’s normal test and inspection plan. 3) The supplier will provide certification of compliance that 100% inspection has been completed on all delivered product and is acceptable. The c of c must be shipped attached to the supplier packing slip.
    4) The supplier shall fax and SQR(Supplier Quality Report) fax# 413-494-2109, or E-mail to QARep-Region2@gd-ais.com indicating that the parts are ready for customer source inspection
    5) Electrical items must include functional verification for each item delivered on each part.
    The source inspector will “s” stamp each part, unless the note: “Final acceptance test will occur at GDAIS” is on the purchase order.

    214 – Catalog Component requirements09/10/10
    The individual catalog part identification shall be marked in accordance with the manufacturer’s standard practice. In addition, each units package and packing slip shall identify the GDAIS part number. The packing slip shall also include manufacturer, catalog number, and quantity of items.

    215 – Use of Decalmainia Option09/10/10
    For marking utilizing the optional decalmania note allowed on the drawing. The label 7123532 used has ASL (Approved Source List) requirements. The label must be purchased from Winco Ident, corp. Cage code ozpz3 located in Nashua, New Hampshire. If this option is used a separate certificate on compliance shall be provided with each shipment stating that the label used conforms with the 7123532 drawing and the material for the label is purchased from Winco.

    216 – Special marking for “DEV” Material09/10/10
    Marking shall be in accordance with the requirement depicted in the

    Drawing per the marking note(s). In addition add the unique “dev” suffix that is not included on the drawing.

    Any information specified within the marking note in quotations must be marked to that which is contained within the quotation and must include the suffix ” d e v ” following the part number.

    For example Note reads:
    “53711-7101554-” (dash no.) Dev “rev” (revision)
    “mfr” (manufacturers cage code)
    Part marked:(example)
    53711-7101554-2 dev rev b1
    mfr 97993

    Typically the revision requirement is determined by the revision status table and not the PO or drawing revision. The revision table lists by part number the correct revision to be applied to the part or packaging.

    Identification of manufacturer of product:

    Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:

    1) packing slip
    2) smallest unit container
    3) outer shipping container
    Use of other manufacturers or distributors does not relieve the supplier of its responsibility of meeting all of the requirements of this purchase order.

    217 – Fiber Optic Cable Requirements09/10/10
    1) Each individual cable shall be tested to confirm compliance to the 1 db loss requirement, from one direction then from the reverse direction. 100% test required. Supplier to test cables with light passing first from one direction and then reversed. Test data results to be provided.
    2) Testing requires a mate up with a complimentary connector to form a connector pair (MTJR to MTJR or mil connector to mil connector, etc.). Individual Mil termini to Mil connectors is not acceptable for optical loss readings.
    3) Each pin in each connector shall be tested to the 1 db requirement.
    4) If any pin on any connector fails requiring a remate, all pins must be rechecked to confirm compliance to the 1 db requirement.
    5) Military connector mates will be hand tight mates. If it is desired to use a more controlled procedure for consistent torque measurements (using a special tool) this procedure shall be submitted to GDAIS, Pittsfield for approval.
    6) Determination of the actual insertion loss will be in compliance with testing standards outlined in eia/tia-526-7 method a.1 for single mode and eia/tia-526-14a method b for multi-mode.

    218 – Chemical Conversion Coatings per Mil-Dtl-554109/10/10
    For all build to print drawings (non supplier controlled documentation ) requiring chemical conversion coating, whereby GDAIS, Pittsfield, documentation directs the supplier to Mil-Dtl-5541 (or Mil-C-5541) chemical conversion coating and does not specify the type, the supplier is directed to use Mi l-Dtl-5541 type 2 conversion coating processes containing no hexavalent chromium. This direction is in accordance with the recommendations outlined in the 4/08/09 memorandum by the Undersecretary of Defense intended to reduce and/or eliminate the use of hexavalent chromium in department of defense related procurements.

    219 – Not used at this time09/10/10

    220 – Special Cable Test Requirements09/10/10
    1. Harness assembly shall be capable of withstanding a dielectric strength test of 1500 vdc +/- 5% for 5 seconds from each conductor to each conductor and to ground. Test IAW method 301 of Mil-Std-202.
    2. Harness assembly shall have an insulation resistance greater than 100 megohms when measured using a 500 vdc +/- 10% potential source. Test iaw method 302 of mil-std-202 after satisfactorily completing test in previous note.

    221 – Special Marking requirements (OP3)09/10/10
    Marking shall be in accordance with the requirement depicted in the drawing per the marking note(s).

    Any information specified within the marking note and in quotations shall be marked identical to the information contained within the quotation marks.

    ************for example**********************************
    Drawing note reads:
    “53711-7133888-” (dash no.) “rev” (revision)
    “mfr” (manufacturers cage code)
    Part marked:(example)
    53711-7133888-001 rev –
    mfr 97993
    *****************************************************************

    The revision status is determined by the drawing revision identified in the purchase order. No extraneous characters such as (-.+) etc shall be included in the marking on the part.

    Identification of manufacturer of product.

    Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:
    1) packing slip
    2) smallest unit container
    3) outer shipping container
    Use of other manufacturers or distributors does not relieve the supplier of its responsibility of meeting all of the requirements of this purchase order note.

    222 – Ring Out Test Requirements09/10/10
    All cable assemblies must be tested to verify integrity and connectivity all data must be recorded, by cable, type and quantity as “pass” or “fail” data is to be provided with each shipment of cable assemblies.

    223 – Silkscreen requirements09/10/10
    An art work master must be provided to supplier for silk screening of (an electronic ps.file can be used in lieu of the actual silkscreen) this part number. The supplier must request this master if it was not Provided by general dynamics with the purchase order. (contact the general dynamics buyer) this is to ensure that alternate gothic 3 font is used.

    224 – Marking Requirements09/10/10
    Marking shall be in accordance with the requirement depicted in the drawing per the marking note(s).

    Any information specified within the marking note in quotations must be marked identically to that which is contained within the quotation.
    **for example*********************************
    Note reads:
    “53711-7101554-” (dash no.) “rev” (revision)
    “mfr” (manufacturers cage code)
    part marked:(example)
    53711-7101554-2 rev b
    mfr 97993
    ************************************************
    Typically the revision requirement is determined by the revision status table and not the PO or drawing revision. The revision table lists by part number the correct revision to be applied to the part or packaging.

    Identification of manufacturer of product.

    Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:
    1) packing slip
    2) smallest unit container
    3) outer shipping container
    Use of other manufacturers or distributors does not relieve the supplier of its responsibility of meeting all of the requirements of this purchase order.

    225 – Use of Special Process Sub-processors09/10/10
    The manufacturer is responsible to ensure any require special processes performed by themselves or by their sub-tiers are approved to the latest specification requirement.

    226 – Packing Slip Requirements09/10/10
    Packing slips must be numbered and depict the following

    Information:
    PO number,
    Line item number,
    Quantity,
    Drawing/part number,
    Revision letter,
    Date,
    ECP (Engineering Change Proposal) and waiver numbers if applicable.

    227 – SPARE Part Requirements (SPR)09/10/10
    Customer source inspection is required at your facility.
    1) The supplier will inspect (each part) to the supplier’s normal test and inspection plan.
    2) The supplier will provide certification of compliance that 100% inspection has been completed and acceptable.
    3) The C of C (certificate of Compliance) must be shipped attached to the supplier packing slip
    4) The supplier shall fax and SQR(supplier quality report) Fax# 413-494-2109, or E-mail to QARep-Region2@gd-ais.com indicating that the parts are ready for customer source inspection.
    5) Electrical items must include functional verification for each item delivered on each part.
    6) The “SPR” designation will not be affixed to the part or to the part packaging.
    All supplier shipping documents must be identified with the “SPR” designation.

    228 – Not used at this time09/10/10

    229 – Not used at this time09/10/10

    230 – Not used at this time09/10/10

    231 – Ship Equipment Drawings09/10/10
    All submittals shall be prepared for each ship in the contractor’s format unless otherwise specified. Each submittal shall be clear, legible, and keyed/typed where appropriate unless otherwise specified. All submittals shall be prepared in the English language. All calculations and design data shall be provided in metric standard units unless otherwise specified, or in inch-pound system where existing documentation is in the inch-pound system. The ship equipment drawings shall include drawings, supporting calculations, associated lists and their revisions. Ship equipment drawings and associated lists shall provide the information necessary for assembly, disassembly, repair and maintenance. The drawings shall reflect the end product and provide engineering data sufficient for equipment logistics support, repair and maintenance.

    Drawings shall document directly or reference the details essential for installation, maintenance or repair; performance ratings; dimensional data; critical assembly sequences; input and output characteristics; Diagram or mechanical and electrical connections; physical characteristics (including weight and centre of gravity); parts list; identification of exterior protective coatings; test and evaluation criteria for commissioning; equipment calibration requirements; requirements for special environmental conditions. Drawings should be submitted as a total package. Subsequent submittals containing revised drawings and/or additional drawings shall constitute re-submittal of the entire drawing package (including any drawings that have not been revised). The latest revision of drawings shall reflect the current status of changes, deviations, waivers and results of the validation process.

    Equipment that emits or receives hertzian waves shall have spectrum certification approval that the systems and equipment complies with national and international spectrum management policies and regulations. Review by the buyer shall not constitute a waiver of any requirement nor relieve the seller from meeting all the requirements specified. Absence or delay of drawing review by the buyer shall not be considered an excusable delay in delivery of the equipment

    A summary of the revisions shall be included on the first sheet of each drawing in a tabular format. When a drawing revision summary will not fit on the first sheet, a reference shall be made to the sheet(s) where the summary is located. For each revision, the summary shall specify the following:

    Revision description.
    The revised area location by drawing sheet & zone.
    revision date.
    Originator.
    Government and regulatory body approval signatures, as required.
    Approving correspondence by serial number and date, as applicable.
    Other data, as may be required.

    Final copies of all construction drawings must be to an identified scale and shall list principal dimensions.
    Final drawings shall be legible such that every line, and character is clearly readable. All entities, with the following exceptions, shall be created in “modelspace” at full size. “paper size” shall only be used for formats, general notes and title blocks. In the event the seller’s detail design efforts do not result in a detail design which fully meets the requirements of the purchase order, the seller shall be responsible for modifying the detail design and css to meet the purchase order and will be liable for all associated impacts on construction, including all labor, material, cost, and schedule.

    232 – Factory Acceptance Test (FAT) procedures09/10/10
    The test procedures shall identify regulatory body type-approved equipment. Factory Acceptance Test (FAT) procedures shall be submitted in accordance with regulatory body requirements. Factory acceptance test (FAT) procedures shall include a copy of the regulatory body approval, as required.

    233 – Factory Acceptance Test (FAT) notification09/10/10
    Main equipment factory acceptance test (FAT) notification first submittal: notification shall be made 28 days prior to each scheduled FAT in order to plan for the witness of the factory acceptance testing of main equipment.

    234 – Factory Acceptance Test (FAT) Reports09/10/10
    Main equipment Factory Acceptance Test Reports. First submittal: 21 days after successful completion of each applicable test or retest Factory Acceptance Test (FAT). Reports shall be submitted in accordance with regulatory body requirements. Factory Acceptance Test (FAT) reports shall include a copy of the regulatory body approval, as required.

    235 – Product’s Material Disclosure09/10/10
    Identify any of the following metals or their compounds that are used as base material in the product:

    Antimony
    Barium
    Beryllium
    Cadmium
    Chromium
    Copper
    Lead
    Lithium
    Mercury

    Supplier to provide listing of part nomenclature, where used and quantity as well as an MSDS for above listing of materials.

    236 – Actual Product Weight09/10/10
    Requirement to Report Product Weight
    The seller shall provide actual weights of all items it provides to the buyer. Wet weight is the weight of the item with all operating fluids (oil, fuel, water, etc.) At full design level. Dry weight is the Weight of the item with all operating fluids completely removed. After the item has been completely manufactured and assembled, and prior to shipment, the seller shall determine the items actual weight by using either certified scales or a certified load cell. The item shall be weighed in both the wet and dry conditions (if applicable). The item shall be weighed without any packaging or protective material attached. The seller shall provide the inertia of the item about its own center of gravity for all items with an estimated unit weight greater than 1,000 kg.

    237 – Logistics Support Information (LSI)06/28/11
    General Dynamics Advanced Information Systems (GDAIS), Pittsfield requires the following information be provided separately and at no extra cost to GDAIS for all assemblies, subassemblies, and components that are either replaceable, repairable, or require maintenance as part of this purchase order to support development of logistics support information.

    The information package shall include for all assemblies, subassemblies, and components:

    Equipment technical manuals, complete parts lists, including an illustrated parts breakdown, OEM part numbers, pricing, quantities, reliability data (expressed in MTBF or similar), characteristics data, supporting illustrations and diagrams, maintenance, servicing, and operation procedures. All documentation must be in English and provided electronically as an Adobe portable documentation format (.pdf?utm_source=gdmissionsystems.com&utm_medium=pdf&utm_campaign=link).

    Note 1: Proprietary equipment technical data regarding “detailed manufacturing or process data” may be excluded as allowed by DFARS 252.227-7015.
    Note 2: Individual documents may be omitted if requested information is included in technical manual.
    Note 3: Installation drawings will not be considered an appropriate substitute for an illustrated parts breakdown.

    Point of Contacts: Vic Ruiz (413-494-6978) or Darleen Healy (412-494-3049)

    238 – A Certificate of Identicality (COI)09/10/10
    A certificate of identicality (COI) provides the buyer with the sellers certification that the equipment being provided, together with the drawings and all other documentation, is identical in all respects to the equipment and the documentation previously provided by the seller. The seller also certifies the documentation to support the qualification requirements has been approved and is available. If product is not identical documentation outlining the differences between will be required in lieu of COI.

    239 – First Piece Inspection (FPI) Alt.111/18/14

    It is the supplier’s responsibility to conduct an FPI on one (1) part delivered under this order to verify conformance of all physical, chemical, and test requirements specified as part of this order. The supplier shall provide a copy of the FPI, annotating the PCD Part Number, Revision, and applicable Purchase Order, to FAX 413-494-2109, or E-mail to QARep-Region2@gd-ais.com. GDAIS will, upon acceptable review of the supplier FPI, provide to the supplier a confirmation of acceptance.

    FPI shall consist of one legible copy of a report of actual recorded variable measurements identifiable to the following parameters listed on the drawing:

    a) Dimensional requirements in accordance with the Procurement Control (PCD) outline (reference dimensions not required).
    b) Weight in accordance with the PCD.
    c) Chemical properties (may be satisfied by a copy of the manufacturer’s certification).
    d) Test Requirements in accordance with the approved Acceptance Test.

    Note: Environmental requirements are not applicable to FPI.

    These reports shall contain the signature and title of a responsible representative of the seller who performed the measurements indicating conformance to the specified requirements. The drawing /part number must be referenced, including the appropriate revision letter.

    Alternate Method: FPI is considered satisfied if the supplier can provide a completed FPI report meeting the criteria above from a previous delivery given the following conditions exist:

    1) No configuration changes have occurred.
    2) The part is manufactured at the same facility.
    3) The manufacturing process has remained the same.

    Objective evidence must be maintained demonstrating the above.

    240 – Special marking for SSBN-R Development Material12/28/15

    Marking shall be in accordance with the requirement depicted in the Drawing per the marking note(s). In addition, the supplier shall add the unique “BNR” suffix to the part number that is not included on the drawing marking note.

    Any information specified within the marking note in quotations must be marked to that which is contained within the quotation and must include the suffix “BNR” following the part number.

    For example Note reads:
    “53711-7101554-” (dash no.) “rev” (revision)
    “mfr” (manufacturers cage code)

    Part to be marked: (example)
    53711-7101554-2 BNR rev b1
    mfr 97993

    Typically the revision requirement is determined by the revision status table and not the PO or drawing revision. The revision table lists by part number the correct revision to be applied to the part or packaging.

    Identification of manufacturer of product:

    Supplier of the product being delivered against this purchase order shall provide the GDAIS part number, name, address and cage code of the manufacturer on all of the following:

    1) packing slip
    2) smallest unit container
    3) outer shipping container

    241 – Not used at this time09/10/10

     

  • 301-303

    301 – Notify GDAIS QA Rep (Region 3)04/03/12
    The GDAIS Region 3 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests, and Supplier Problem Reports (as applicable to this PO) may be directed to this contact.
    Email address: QARep-Region3@gd-ais.com, FAX# 973-765-5952

    302 – Purchase Order Lot Control Marking09/10/10
    This requirement is for all Metal Work where the drawing requires the Part Number to be marked. The Supplier shall also mark their cage code or the Supplier number (found under “Supplier” on the PO) and a lot number of Manufacturer’s choice that will give lot traceability.

    303 – Solderability09/10/10
    Solderability requirement: Solderability testing is required for product furnished in accordance with this Purchase Order or contract. The supplier shall furnish certification with each shipment. This certification shall contain the following information as a minimum:
    1. General Dynamics Purchase Order number.
    2. General Dynamics part number
    3. Revision number if revision by document is called out on the Purchase Order.
    4. The supplier shall state in that certificate the fact that solderability testing has been successfully performed on the product, the procedure used to perform solderability testing (Mil-Spec, industry standard, company procedure, etc.) and the date(s) that solderability testing was performed or date code(s) of the product.
    5. Certification is to be signed and dated by an authorized representative of the company (preferably a member of company quality management).

    No more than twenty-four (24) months shall expire between performance of solderability testing(s) or date code and arrival of material at General Dynamics AIS.

     

  • 401

    401 – Notify GDAIS QA Rep (Region 4) – Site 51, Santa Clara, CA09/06/12
    The GDAIS Region 4 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests and Supplier Problem Reports (as applicable to this PO) may be directed to contact below.

    Attention: Email: QARep-Region4@gd-ais.com

     

  • 501-515

    501 – Notify GDAIS QA Rep (Region 5)04/03/12
    The GDAIS Region 5 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests, and supplier problem Reports (as applicable to this PO) may be directed to this contract.
    Email address: QARep-Region5@gd-ais.com

    502 – Export Control Compliance06/30/11
    (a) If Seller is organized to do business in the United States, Seller shall comply with the Arms Export Control Act (22 U.S.C. 2778), the International Traffic In Arms Regulations (ITAR) (22 CFR Parts 120 to 130), the regulations issued by the Office of Foreign Assets Control (OFAC) (31 CFR Chapter V), and all other applicable laws, regulations and orders which control the imports and exports of defense articles, defense services, and technical data.
    (i) The deliverables under Buyer’s contract with the U.S. Government are deemed to be “defense articles” under the ITAR. This Contract may require Seller to furnish “defense services” and/or export “technical data” as defined in the ITAR.
    (ii) Seller represents and warrants that, if it manufactures or exports defense articles or furnishes defense services, it is registered with the Office of Defense Trade Controls (DTC), Bureau of Political-Military Affairs, Department of State.
    (iii) Technical data and defense services furnished by Buyer to Seller are authorized for use only by Seller and may not be exported or re-exported without a license or other approval from DTC.
    (iv) If Seller desires to authorize Buyer to export technical data directly to, or furnish defense services to, a sub-tier subcontractor that is a foreign person, Seller shall include Buyer as a third party signatory on any export license or other approval prior to Buyer’s exporting technical data to, or furnishing a defense service to, any such foreign person sub-tier subcontractor.
    (v) Seller shall provide to Buyer, upon request, all licenses or other approvals obtained by Seller in compliance with the above requirements, redacted if Seller desires to prevent the disclosure of any proprietary data.
    (b) If Seller is not organized to do business in the United States, Seller shall nevertheless perform this Contract in compliance with the laws, regulations, and terms set forth in Subparagraph (a) hereof, specifically including, but not limited to, those provisions regarding the re-export of defense
    articles, defense services, and technical data. Seller shall execute any documents required by Buyer in order for Buyer to lawfully export defense articles or technical data, or furnish defense services, to Seller in the performance of this Contract.

    PART B. PERFORMANCE AT BUYER’S FACILITIES
    Seller shall inform Buyer in writing of the name and country of citizenship of each employee of Seller and Seller’s sub-tier subcontractors, at all tiers, that Seller desires to participate in the performance of this Contract at Buyer’s facilities and that is a “foreign person” as defined by the ITAR. All countries of citizenship shall be identified in those instances when the employee has dual citizenship. Seller shall cooperate fully with Buyer with respect to any application made by Buyer for a license or other approval and shall execute any documentation that may be required by Buyer with respect to any such application. Seller’s foreign person employees and Seller’s sub-tier subcontractors’ foreign person employees shall not participate in the performance of this Contract at Buyer’s facilities without Buyer’s consent.

    503 – ROHS11/08/12
    All components supplied on this order shall be tested for the presence of Lead (Pb), Cadmium (Cd), Mercury (Hg), Hexavalent chromium (Hex-Cr), Polybrominated biphenyls (PBB), and Polybrominated diphenyl ethers (PBDE). For component(s) containing any of the elements listed above they SHALL NOT exceed any limit listed below. For Cadmium and Hexavalent chromium, there must be less than 0.01% of the substance by weight at raw homogeneous materials level. For Lead, PBB, and PBDE, there must be no more than 0.1% of the material, when calculated by weight at raw homogeneous materials. Any RoHS compliant component must have 100 ppm or less of mercury and the mercury must not have been intentionally added to the component.

    504 – SOLDERABILITY06/30/11
    SOLDERABILITY REQUIREMENT: SOLDERABILITY TESTING IS REQUIRED FOR PRODUCT FURNISHED IN ACCORDANCE WITH THIS PURCHASE ORDER OR CONTRACT. THE SUPPLIER SHALL FURNISH CERTIFICATION WITH EACH SHIPMENT. THIS CERTIFICATION SHALL CONTAIN THE FOLLOWING INFORMATION AS A MINIMUM:

    1. GENERAL DYNAMICS PURCHASE ORDER NUMBER
    2. GENERAL DYNAMICS PART NUMBER
    3. REVISION NUMBER IF REVISION BY DOCUMENT IS CALLED OUT ON THE PURCHASE ORDER.
    4. THE SUPPLIER SHALL STATE IN THAT CERTIFICATE THE FACT THAT SOLDERABILITY TESTING HAS BEEN SUCCESSFULLY PERFORMED ON THE PRODUCT, THE PROCEDURE USED TO PERFORM SOLDERABILITY TESTING (MIL-SPEC, INDUSTRY STANDARD, COMPANY PROCEDURE, ETC.) AND THE DATE(S) THAT SOLDERABILITY TESTING WAS PERFORMED OR DATE CODE(S) OF THE PRODUCT.
    5. CERTIFICATION IS TO BE SIGNED AND DATED BY AN AUTHORIZED REPRESENTATIVE OF THE COMPANY (PREFERABLY A MEMBER OF COMPANY QUALITY MANAGEMENT).

    NO MORE THAN TWENTY-FOUR (24) MONTHS SHALL EXPIRE BETWEEN PERFORMANCE OF SOLDERABILITY TESTING(S) OR DATE CODE AND ARRIVAL OF MATERIAL AT GENERAL DYNAMICS AIS.

    505 – PWB TESTING06/30/11
    PWB TESTING (ELECTRICAL & MICROSECTIONING): SUPPLIER IS RESPONSIBLE FOR THE PERFORMANCE OF ELECTRICAL TESTING, INSPECTIONS AND COUPON MICROSECTIONINGS IN ACCORDANCE WITH APPLICABLE DRAWINGS AND/OR SPECIFICATIONS. SUPPLIER SHALL MAINTAIN RECORDS OF THE PERFORMANCE OF EACH TEST, INSPECTION OR MICROSECTIONING FOR A PERIOD OF NOT LESS THAN FIVE YEARS OR THE CONTRACT TIME PERIOD PLUS ONE YEAR WHICHEVER IS GREATER. UNLESS OTHERWISE SPECIFIED IN THE PURCHASE ORDER OR CONTRACT, THE SUPPLIER SHALL RETAIN THE COUPONS, ORIGINAL COPIES OF THE DATA, ETC. AT THE SUPPLIER’S FACILITY(IES). GENERAL DYNAMICS AND/OR THE GOVERNMENT HEREBY RESERVE THE RIGHT TO PERFORM A REVIEW OF SUCH RECORDS AND/OR PERFORMANCE OF TESTS, INSPECTIONS, OR NO MORE THAN TWENTY-FOUR (24) MONTHS SHALL EXPIRE BETWEEN PERFORMANCE OF SOLDERABILITY TESTING(S) OR DATE CODE AND ARRIVAL OF MATERIAL AT GENERAL DYNAMICS AIS. MICROSECTIONINGS AT THE SUPPLIER’S FACILITY(IES).

    506 – PACKING MATERIALS06/30/11
    NON-MANUFACTURED WOOD PACKING CLAUSE SUPPLIERS OF ANY AND ALL TYPES OF NON-MANUFACTURED WOOD PACKING MATERIAL (AS DEFINED IN THE INTERNATIONAL PLANT PROTECTION CONVENTION GUIDELINES FOR REGULATING NON-MANUFACTURED WOOD PACKING IN USE FOR THE TRANSPORT OF COMMODITIES) FOR USE BY COMPANY IN SHIPMENTS TO MEMBER COUNTRIES OF THE EUROPEAN UNION REPRESENT AND WARRANT AND SHALL INSURE THAT SAID MATERIAL COMPLIES WITH ALL REQUIREMENTS OF THE AMERICAN LUMBER STANDARD COMMITTEE, INCORPORATED NON-MANUFACTURED WOOD PACKING POLICY.

    SUPPLIER SHALL INDEMNIFY AND HOLD HARMLESS COMPANY, ITS AFFILIATES, PARENT, ITS AND THEIR CUSTOMERS AND EACH OF THEIR OFFICERS, DIRECTORS, SUCCESSORS AND ASSIGNS (ALL HEREINAFTER REFERRED TO IN THIS CLAUSE AS “COMPANY”) FROM AND AGAINST ANY LOSSES, DAMAGES, CLAIMS, DEMANDS, SUITS, LIABILITIES, FINES, PENALTIES, AND EXPENSES (INCLUDING REASONABLE ATTORNEY’S FEES) THAT ARISE OUT OF OR RESULT FROM SUPPLIERS FAILURE TO COMPLY WITH THIS CLAUSE.”

    507 – TOOLING CLAUSE06/30/11
    UNLESS OTHERWISE SPECIFIED ELSEWHERE IN THIS PURCHASE ORDER, ALL TOOLING SHALL BECOME THE PROPERTY OF GENERAL DYNAMICS AIS IN ACCORDANCE WITH THE ATTACHED DOCUMENTS, “RIDER ‘F'” AND “TOOL MARKING INSTRUCTIONS”. THE SUPPLIER, UNLESS OTHERWISE INSTRUCTED IN WRITING BY THE GENERAL DYNAMICS AIS PURCHASING REPRESENTATIVE, SHALL PROVIDE TO GENERAL DYNAMICS AIS SEMI-ANNUALLY AN INVENTORY OF ALL GENERAL DYNAMICS AIS OWNED TOOLING AT THE SUPPLIER’S FACILITIES.
    AT A MINIMUM, THIS INVENTORY SHALL DENOTE THE TOOL, GENERAL DYNAMICS AIS PART NUMBER, AND RESPONSIBLE MILITARY DEPARTMENT IDENTIFICATION, IF APPLICABLE.

    508 – NONCONFORMING MATERIAL06/30/11
    THE SUPPLIER IS HEREBY NOTIFIED THAT THE AUTHORITY TO DISPOSITION NONCONFORMING MATERIAL (I.E. MATERIAL REVIEW) IS NOT DELEGATED. ALL ITEMS REQUIRING MATERIAL REVIEW SHALL BE REFERRED TO GENERAL DYNAMICS AIS SUPPLY LINE ENGINEERING FOR DISPOSITION.

    509 – FUNGUS – INERT03/14/12
    MATERIALS USED IN THE MANUFACTURE OF PRODUCTS OR MATERIALS SUPPLIER TO GENERAL DYNAMICS AIS MANFACTURING IN COMPLIANCE TO THIS PURCHASE ORDER SHALL BE FUNGUS-INERT.

    510 – INSPECTION AND TEST DATA06/30/11
    FINAL INSPECTION (MECHANICAL & VISUAL) AND ELECTRICAL TEST DATA SHALL BE DELIVERED WITH MATERIAL.

    511 – FLUORESCENT PENETRANT06/30/11
    SUPPLIER SHALL PERFORM 100% FLUORESCENT PENETRANT INSPECTION PER ASTM E 1417.

    512 – DATA REQUIRED FOR EACH ORDER03/14/12
    THE SUPPLIER SHALL PROVIDE DIMENSIONAL DATA FOR EACH PART ON THIS PURCHASE ORDER. THE DIMENSIONAL DATA MUST INCLUDE THE MEASURED VALUE FOR EVERY DIMENSION AS DEFINED BY THE APPLICABLE DRAWING. ALL DRAWING NOTES SHALL BE VERIFIED BY INDICATING ACCEPT OR NOT ACCEPT ON THE SUPPLIERS DATA SHEET. THE SUPPLIER IS TO PROVIDE THIS INSPECTION DATA WITH EACH SHIPMENT. IF THE DIMENSION IS MEASURED, THE MEASURED VALUE SHALL BE PROVIDED. IF THE DIMENSION IS GAGED, PROVIDE A STATEMENT TO THAT EFFECT. IF A NONCONFORMANCE IS FOUND DURING THE SUPPLIER’S INSPECTION, THE SUPPLIER SHALL NOTIFY GDAIS PROCUREMENT PRIOR TO DELIVERY.

    513 – RADIOGRAPHIC INSPECTION03/14/12
    THE ITEMS ON THIS ORDER REQUIRE RADIOGRAPHIC INSPECTION BY A GOVERNMENT OR BUYER-APPROVED X-RAY LABORATORY. FILM WILL BE READ AND INTERPRETED BY THE LABORATORY AND THE FINDINGS REPORTED ON AN APPROPRIATE FORM. THE X-RAY FILM AND ONE COPY OF THE X-RAY REPORT MUST ACCOMPANY THE MATERIAL. THE X-RAY FILM MUST BE IDENTIFIED WITH THE BUYER’S ORDER NUMBER AND THE REPORT SHALL CONTAIN THE SIGNATURE AND TITLE OF A RESPONSIBLE REPRESENTATIVE OF THE LABORATORY.

    514 – IN-PROCESS SURVEILLANCE INSPECTION – MODIFIED03/14/12
    IN-PROCESS SOURCE SURVEILLANCE IS REQUIRED ON ALL ITEMS COVERED BY THIS ORDER AT THE SELLER’S FACILITY DURING THE DURATION OF THE ORDER. IT IS INTENDED THAT RANDOM SURVEILLANCE INSPECTIONS WILL BE CONDUCTED AT PERIODIC INTERVALS UPON 48 HOURS VERBAL NOTICE.

    515 – No SUBSTITUTION11/08/12
    Only the item(s) described on this Purchase Order are approved. No substitute item(s) shall supplied without written prior approval.

     

  • 601-676

    601 – CONTACT GDMS QA Rep (Region 6) (Rev F)8/02/2017
    The GDMS Region 6 Supplier Quality Representative is assigned to support this PO. Questions regarding quality  requirements on this Purchase Order may be directed to the GDMS Supplier Quality Engineer at the following e-mail address: QARep-Region6@gd-ms.com.

    Supplier Quality Handbook 13253735 revision D is available upon request by the Seller.

    602 – GENERAL PROVISIONS OF AS9100D (Rev C)10/10/2017
    As a supplier to General Dynamics, the Seller is required to meet specific provisions that have been derived from AS9100D, paragraph 8.4.3.

    Quality Management System Requirements
    Seller shall establish and maintain a quality management system that is acceptable to Buyer and complies with the Order’s requirements, including Purchase Order notes and the Statement of Work. Acceptable quality management systems are certified or compliant to AS9100 or ISO 9001 standards.

    Seller Notice of Discrepancies
    Seller shall immediately notify Buyer in writing when discrepancies in Seller’s process, materials, or approved inspection/quality control system are discovered or suspected which may materially affect the Goods delivered or to be delivered under this Order.

    Rejected Articles
    All articles rejected by General Dynamics and subsequently resubmitted by the Seller to General Dynamics shall bear adequate identification of such resubmission on the documents submitted with the shipment. Reference shall be made to the Buyer rejection document and evidence given that the causes for rejection have been corrected.

    Conforming Goods
    Seller warrants that all Goods furnished under this Order shall conform at time of delivery to all specifications and requirements of this Order and shall be free from defects in materials and workmanship. To the extent Goods are not manufactured pursuant to detailed designs and specifications furnished by Buyer, the Goods shall be free from design and specification defects. Unless otherwise provided in this Order, at Buyer’s option, Buyer may (i) return the defective goods for credit or refund or (ii) direct Seller to promptly repair or replace defective goods. Return to Seller of defective Goods and redelivery to Buyer of corrected or replaced Goods shall be at Seller’s expense. Goods required to be corrected or replaced shall be subject to this requirement in the same manner and to the same extent as Goods originally delivered under this Order, but only as to the corrected or replaced part or parts thereof. Seller shall promptly comply with Buyer’s direction to: (i) repair, rework or replace the Goods, or (ii) furnish any materials or parts and installation instructions required to successfully correct the defect or nonconformance.

    Seller shall assure employees understand their impact on product or service conformity as well as product safety, and their importance of ethical behavior.

    Notification of Changes
    The Seller shall not make any changes in the Work or end items (including assemblies, subassemblies, parts and components thereof) that do not conform to the requirements of this Order without the prior written consent of Buyer. Instances that must be reported include, but are not limited to, the material specified in this purchase order changes in formulation, processing, raw material; a relocation of the manufacturing facility; or a stop in production due to manufacturing as a result of economic hardship or material availability.

    Quality Requirements Flow down from Distributors or Subcontractors
    If the Seller is not the manufacturer of the product, the Seller is responsible for flowing down all requirements to the Original Equipment Manufacturer (OEM), and/or assuring compliance. It is the Seller’s responsibility to identify those requirements that cannot be met and to notify the Buyer. All shipments against this purchase order shall contain documentation identifying the product manufacturer.

    Right of Access
    During performance of this Order, authorized representatives of Buyer, Buyer’s customer, or the Government shall have the right to visit Seller’s facilities and their sub-tier suppliers involved in the performance hereunder at any time during normal business hours to review, monitor, coordinate or expedite performance and to secure necessary information for such purposes. Such visits will be coordinated with Seller’s cognizant personnel to minimize any effect on Seller’s normal operations.

    603 – CONTROL OF CHANGES06/01/11
    The Seller and their sub-tier suppliers shall not make changes to the design, configuration, material, part, or manufacturing process that result in an impact to form, fit, or function of the supplied product. These changes must be submitted to the Buyer and require the approval of General Dynamics.

    604 – CUSTOMER SELECTIVE EVALUATION06/01/11
    During performance on this order the Seller’s quality control or inspection system and manufacturing processes are subject to review, verification, and analysis by General Dynamics and their authorized customer representatives. The right may be exercised at any time during the performance of the Purchase Order.

    This requirement does not apply to products defined by a Military Specification and carry a Mil-Spec part number.

    605 – QUALITY REQUIREMENTS FLOWDOWN FROM DISTRIBUTORS OR SUBCONTRACTORS06/01/11
    If the Seller is not the manufacturer of the product, the Seller is responsible for flowing down all requirements to the Original Equipment Manufacturer (OEM), and/or assuring compliance. It is the Seller’s responsibility to identify those requirements that cannot be met and to notify the Buyer.

    All shipments against this purchase order shall contain documentation identifying the product manufacturer.

    Shipments may contain product from more than one manufacturer if the following conditions are met:

    1. Product from each manufacturer shall be separately packaged and, if applicable, be accompanied with the required paperwork (Certificate of Conformance, applicable data package).
    2. Each set of product shall have a separate line item on the shipping document corresponding to the applicable set of product, with the quantity of each set indicated.

    606 – SELLER NOTIFICATION OF CONDITIONS IMPACTING DELIVERY06/01/11
    If any conditions during the execution of this Purchase Order that impact on time delivery, the Seller agrees to notify the General Dynamics Buyer in writing. Instances that must be reported include, but are not limited to, the material specified in this purchase order changes in formulation, processing, raw material; a relocation of the manufacturing facility; or a stop in production due to manufacturing as a result of economic hardship or material availability.

    607 – COUNTERFEIT MITIGATION (Rev C)02/02/2017
    As part of a counterfeit prevention practice, the following five conditions are required to be met on this Purchase Order:

    1. The Seller has procured the material directly from an Original Equipment Manufacturer (OEM) or their authorized distributor.

    2. Traceable pedigree of the material is maintained by the Seller back to the OEM or their authorized distributor.

    3. The Seller is able to provide objective evidence of the material’s pedigree to the Buyer upon request.

    4. The Seller shall ensure that only new/unused materials are supplied.

    5. The Seller shall submit a certificate of compliance with each shipment certifying that the material delivered is of the quality specified and conforms in all respects with the Purchase Order requirements.

    Additional requirements with regards to counterfeit parts prevention can be found at the General Dynamics web site https://gdmissionsystems.com/suppliers/terms-conditions/.

    If the Seller cannot meet any of these conditions, Buyer approval is required along with additional testing/inspection to verify the authenticity of the parts.

    608 – SEVEN YEAR RECORD RETENTION06/24/16
    Inspection records adequate to ascertain the quality level of required articles and of the Seller’s production processes must be maintained by the Seller and made available to General Dynamics upon request. Unless otherwise specified, the Seller shall maintain the records for a minimum period of seven years after satisfaction of this Purchase Order.

    This requirement does not apply to products defined by a Military Specification and carry a Mil-Spec part number.

    610 – CALIBRATION CERTIFICATION (ANSI/NCSL Z540-1) (Rev A)04/12/12
    The Seller shall maintain a calibration system that complies with ANSI/NCSL Z540-1 Requirements for the Calibration of Measuring and Test Equipment.

    611 – LOT DATE CODE REQUIREMENTS (Rev A)04/19/13
    This requirement applies to all commodities including printed wiring boards (PWBs) and commercially available or Commercial Off The Shelf (COTS) electronic components, connectors, and consumables (e.g. adhesives and solder paste). Note that this requirement is not applicable to fastening hardware, holding devices, sheet metal or machined parts, and stencils.

    Shipments must be traceable to the Original Equipment Manufacturer (OEM) and one of the following: lot code, date code, plating lot (specific to PWBs), or serial number. In the instance where this information is not available, the Seller shall request an Advance Deviation Request from the Buyer.

    Shipments may contain product from more than one manufacturer’s lot/date code if the following conditions are met:

    1. Product and corresponding data from each manufacturer’s lot/date code/plating lot shall be separately packaged.

    2. Each manufacturer’s lot/date code/plating lot shall have a separate line item on the shipping document corresponding to the applicable set of product, with the quantity of each set indicated.

    612 – LOT DATE CODE REQUIREMENTS (LOT ACCEPTANCE TESTING)(Rev A)04/04/2016
    All shipments against this Purchase Order shall contain parts from a single lot/date code. This is to facilitate Lot Acceptance Testing (LAT) of each lot/date code and to maintain traceability. In the instance where multiple lot/date codes must be supplied, the Seller shall request approval from the Buyer.

    613 – TRACEABILITY (Rev A)04/20/12
    Traceability to the manufacturer and lot and/or date code is required for all parts and materials supplied to this Purchase Order. Traceability shall be defined in the individual part specifications*. The Seller shall identify the lot and/or date code on the Certificate of Conformance/Compliance. Unless otherwise specified in the applicable source control drawing or military specification, the Seller is allowed to provide this lot and/or date code in their own format (date code, lot number, batch code, cure date, etc).

    Traceability to the wafer lot is required for each procured microcircuit. This traceability is part of the requirements specified in MIL-PRF-38535, regardless of device class.

    Traceability shall also be maintained to the sub-component parts of hybrid, multi-chip modules, crystal oscillators, current sensors, and other small assemblies that are themselves procured as parts. Parts from a single lot and/or date code shall be assembled from homogeneous lots of sub-components wherever possible.

    *In the case that the individual part specification does not define what a lot is, the Seller is exempt from this quality clause.

    614 – TRACEABILITY OF COATINGS, EPOXIES AND OTHER POLYMER BASED MATERIALS06/01/11
    One hundred percent lot traceability of coatings, epoxies and other polymer based materials to the lot, batch, and date of manufacture is required.

    615 – PROHIBITED MATERIAL, AMOUNT OF TIN06/01/11
    If the material being delivered contains tin, or has tin in the finish, unless otherwise specified on the specification or drawing, General Dynamics requires that the amount of tin, as determined by x-ray fluorescence, not be greater than 97%. Materials which are determined to not meet these requirements may be rejected and returned to the Seller.

    616 – PROHIBITED MATERIALS (Rev A)04/20/12
    General Dynamics requires notification of changes in the use of the prohibited materials listed in Ordinance Document 65477 revision C (OD-65477). Changes that require notification are those that affect the quantity of the material used in the product. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    617 – EXCLUSION OF MERCURY06/01/11
    Supplies furnished shall contain no free mercury (metallic form) or mercury compounds (e.g. mercuric oxide & mercuric chloride) without written approval of General Dynamics. Seller shall perform a review to the extent necessary for a reasonable assurance that mercury is not being used in the supplies (e.g. review of drawing parts lists & material lists).

    Mercury bearing instrument & equipment (i.e. those instruments containing free mercury) shall not be used in the manufacture, fabrication, assembly, testing, etc., of any supplies. Note: Seller shall develop the same assurance & confidence of compliance with the mercury exclusion clause as it does with other specification requirements (e.g. toxic materials, flammable materials, fragile materials & radioactive materials). Certification of compliance or other attesting documentation shall be available if required to be provided to the Buyer and/or Government.

    The Subcontractor shall require all sub-tier Subcontractors to comply with the mercury exclusion requirements.

    618 – FIRST ARTICLE INSPECTION (FAI) (Rev B)08/08/2016
    A First Article Inspection (FAI) is to provide evidence that all engineering, design and specification requirements are correctly understood, accounted for, verified and recorded. An FAI compliant with the current revision of AS9102 shall be conducted on a one piece sample that is representative of the first production run.

    The FAI requirement shall continue to apply after initial compliance. The Seller shall re-perform a full FAI or partial FAI for affected characteristics when any of the following events occurs:
    -A change in the design affecting form, fit, or function of the part.
    -A change in the manufacturing source(s), process(es), inspection method(s), location of manufacture, tooling or materials, that can potentially affect form, fit, or function.
    -Changes in a numerical control program or translation to another media that can potentially affect form, fit or function.
    -A natural or man-made event which may adversely affect the manufacturing process.
    -A lapse in production for two years.

    619 – TEST DATA – SCREENING06/01/11
    Test data consisting of a screening attribute summary showing actual quantities tested and quantities passing each test which verifies the compliance to specification requirements, shall accompany each shipment. This requirement is a condition of acceptance.

    620 – TEST DATA – GROUP A06/01/11
    Test data consisting of a Group A attribute summary data showing actual quantities tested and quantities passing each test which verifies the compliance to specification requirements, shall accompany each shipment. This requirement is a condition of acceptance.

    621 – CHEMICAL AND/OR PHYSICAL TEST RECORDS06/01/11
    Chemical and/or Physical Test Results on all raw materials that are required to satisfy specification requirements which are employed in the fabrication of articles purchased on this order shall be maintained on file and made available to General Dynamics upon request.

    622 – SPECIAL PROCESS APPROVAL AND CERTIFICATION (Rev B)09/27/2016
    This requirement applies to all custom machined and fabricated parts. This requirement is not applicable to commercially available or commercial off the shelf (COTS) electronic components and connectors.

    Seller must provide a special process certification with each delivery certifying compliance with all special processes required in executing this Purchase Order. Special process certification may be included on the Seller’s C of C provided that the special process used and the special process supplier is identified. The certification must contain the processor’s name and address used for the special processes unless the special process supplier’s certification is included with the shipment. All special process suppliers utilized on this Purchase Order require certification by NADCAP or approval by General Dynamics.

    Some examples of special processes are; Chemical Processes (including Plating, Anodizing, Conversion Coating, and Passivation), Painting, Heat Treating, Welding (Fusion), Brazing (Vacuum/ Dip), etc. NADCAP approved special process suppliers are listed in the eAudit Online QML at:https://www.eauditnet.com. A list of General Dynamics’ approved special process suppliers can be requested from the Buyer.

    623 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING06/01/11
    If this order is for a device that is Electrostatic Discharge Sensitive (ESDS), the Seller shall maintain an Electrostatic Discharge Control program in accordance with the most recent version of MIL-STD-1686, ANSI S20.20 or equivalent. The program shall be subject to review by General Dynamics. The item shall be packaged in materials that are non-charge generating on the inside surface next to the part as well as providing conductive shielding protection. The protective container shall be labeled with an industry recognized ESDS cautionary statement.

    624 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING (ANSI S20.20)06/01/11
    The Seller shall maintain an Electrostatic Discharge Control program in accordance with the most recent version of ANSI S20.20. The program shall be subject to review by General Dynamics. The item shall be packaged in materials that are non-charge generating on the inside surface next to the part as well as providing conductive shielding protection per ANSI S20.20. The protective container shall be labeled with an industry recognized ESDS cautionary statement.

    625 – ESD CLASS ZERO STATIC SENSITIVE MATERIAL PACKAGING05/10/11
    If this device is Electrostatic Discharge Sensitive (ESDS) to less than or equal to 250 volts (Human Body Model), item shall be packaged in materials that are static dissipative on the inside surface next to the part as well as providing conductive shielding protection per MIL-STD 1686, ANSI S20.20, or equivalent. Package shall protect against both Human Body Model (HBM) and Charged Device Model (CDM) failure modes. The ESD protective container and shipping container shall be clearly marked as “Class 0 ESD Device” by label or other equivalent method.

    626 – PACKAGING OF MOISTURE SENSITIVE DEVICES06/01/11
    Devices that are classified as moisture sensitive per J-STD-020 (Standard For Moisture/Reflow Sensitivity Classification for Nonhermetic Solid State Surface-Mount Devices) shall be packaged and labeled as such per J-STD-033 (Standard for Handling, Packing, Shipping, and Use of Moisture/Reflow Sensitive Surface-Mount Devices).

    627 – PRINTED WIRING BOARD DOCUMENTATION REQUIREMENTS06/01/11
    The following documentation shall be Included with each shipment of Printed Wiring Boards:

    1. Printed Wiring Board Inspection Report (Final Inspection results)
    2. Metallurgical Lab Report consisting of:
    a. Copper thickness
    b. Glass to glass board thickness
    c. Di-electric thickness (all layers)
    3. Certificate of Conformance (C of C)
    4. Certificate of Electrical Test
    5. TDR (Impedance) Report
    6. Serialization log of shipped Printed Wiring Boards

    628 – PRINTED WIRING BOARD REQUIREMENTS (Rev H)09/21/15
    This quality clause pertains to General Dynamics’ procurement of Printed Wiring Boards(PWBs) only.

    Solder mask shall be Taiyo PSR-4000 MP, HFX, LDI, or BN green finish. Seller must request approval from General Dynamics if an equivalent solder mask must be used.

    On surface layers, the supplier shall use Copper Foil Inc. TWS starting foil or a customer approved equivalent that has been proven to meet 5 lbs/in minimum post thermal stress peel strength on the laminate being used for this order.

    ** PACKAGING **

    Each PWB shall be individually packaged in a zip lock or heat sealed ESD shielding bag or other non-sloughing bag. Immersion silver finished boards should include jewelers paper.

    Do not include desiccant or humidity indicators on top of the PWB. Desiccant or humidity indicators may be included in a secondary container or isolated

    off to one side of the PWB within the immediate bag. PWBs shall be secured flat and neatly stacked during shipping.

    If more than one plating lot, they shall be separated from each other and labeled accordingly. Also show each lot as a separate line item on the shipping documentation.

    629 – COUPON RETENTION06/01/11
    Coupons shall be retained by the Seller for a minimum period of seven years after satisfaction of this Purchase Order. Coupons shall comply with the requirements of the procurement specification and made available to General Dynamics upon request.

    630 – PREFERRED LEAD FINISH TIN-LEAD (Rev A)04/12/12
    The preferred component lead finish coatings are tin-lead plate or hot solder dip in accordance with MIL-PRF-19500. Seller must request authorization from General Dynamics if another lead finish must be used.

    Gold finished component leads being refinished to meet this preference must be done so using SnPb with a minimum lead (Pb) content of 3 weight percent and applied using a double dip process or a dynamic bath in accordance with IPC J STD-001 DS AMD 1. Documentation must be included with each shipment that provides evidence that one of the acceptable hot solder dip processes has been used.

    631 – TEST SAMPLES06/22/11
    This requirement shall apply to all electronic components and connectors.

    The Seller shall not as part of this purchase order supply destructive test samples from qualification tests, lot acceptance tests, quality conformance inspections or other reliability tests. Life testing shall be considered a destructive test. Exceptions shall be documented by explicit written direction of the Buyer.

    632 – STATEMENT OF CONFORMACE / C OF C (Rev E)06/17/14

    The Seller shall provide with each shipment a written statement which attests to the conformance of material to the applicable specification and the Purchase Order requirements. The statement of conformance/compliance shall be furnished with each lot of material shipped. The Seller’s documentation shall contain the following information as a minimum (not necessarily in the order given below).

    1. Purchase Order number
    2. Part number ordered
    3. Part revision (not applicable to items fully defined by a military specification or catalog items)
    4. Part manufacturer
    5. Part traceability information – must identify the Lot/Date Code, and/or Serial Number as required by Quality Clause 613
    6. – RESERVED –
    7. Statement attesting to the Seller’s compliance with the Purchase Order requirements which are contained in specific Purchase Order clauses
    8. Signature of authorized representative of the company
    9. The certification shall be dated
    10. Address of manufacturer (only applicable when the seller is not the original equipment manufacturer)

    The Seller shall maintain records which support validation of the information attested
    in the certification and shall be made available for review upon request.

    633 – WAFER LOT REQUIREMENT09/20/11
    All shipments against this Purchase Order shall contain documentation identifying the wafer lot number.

    Shipments may contain product from more than one wafer lot number if the following conditions are met:

    1. Product from each wafer lot number shall be separately packaged.
    2. Each set of product shall have a separate line item on the shipping document corresponding to the applicable set of product, with the quantity of each set indicated.

    634 – LOT DATE CODE RESTRICTION, 2 YEARS12/20/11
    The Seller is to provide all the material with a date of manufacture not exceeding 2 years at the time of receipt at General Dynamics.

    635 – NOTIFICATION BY SELLER OF CHANGE OF STATUS12/20/11
    The Seller shall notify General Dynamics of any major changes to the company that may impact the Seller’s approval status and rating.

    Major changes include, but are not limited to, the following:
    1. Change of company ownership
    2. Change in business viability (debarred from government business, bankruptcy)
    3. Change in small, disadvantaged business rating
    4. Change of Quality Systems and Philosophy (status of ISO registration, etc.)
    5. Change in top management including Quality Manager
    6. Move or relocation of production or engineering facilities
    7. Major change in engineering or production capability at the facility

    636 – DATA REQUIRED WITH EACH SHIPMENT (Rev -)04/20/12
    If a lot is split and a partial shipment is made, all required data shall accompany each shipment. An additional copy of the data (i.e., test data, certificates of conformance, etc.) shall be included in the follow-on shipments. When samples or sample data are sent separately, they shall reference the original Purchase Order number, line item, and date of shipment. If a partial shipment is made, annotate it on the shipper.

    637 – ELECTROSTATIC DISCHARGE CONTROL AND PACKAGING (OD 65478 Rev F) (Rev -)04/20/12
    The Seller shall maintain an Electrostatic Discharge Control program in accordance with Ordinance Document (OD) 65478 revision F. The program shall be subject to review by General Dynamics. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    638 – SPECIAL PROCESS APPROVAL AND CERTIFICATION – LM (Rev A)07/12/16
    Lockheed Martin approval of subtier special processing shall be verified using the Lockheed Martin Procure to Pay (P2P) Exostar application (https://portal.exostar.com/idprov/portal/ShowActiveSps.do). Contractors that do not have access to Exostar to verify approval status must contact the Buyer for a list of Lockheed Martin approved special processors. Processor (Contractor and/or Subtier) shall have current required approval(s) in place at the time of hardware processing. Contractor shall verify approval prior to performing processing.

    Definition:
    Special Process – A method controlled by a contractually required specification where:
    1. A product undergoes a physical, chemical or metallurgical transformation or inspection. Conformance to the specification cannot be readily verified by normal inspection methods and,
    2. The quality of the product depends on use of specific equipment operated in a specific manner, under controlled conditions, by trained personnel with instructions, procedures or standards.

    Contractually required specifications include Industry or Government specifications identified in the Purchase Order, subordinate drawings, statements of work, or other contractual documents.

    Certification:
    A special process certification shall be provided with each shipment of item (s) delivered on this contract.
    Special Process Certifications may be in supplier format and shall include the following:
    -Customer’s Order number
    -Part number(s)
    -Serial and/or lot numbers, of the hardware processed (if applicable,)
    -Material process specification & revision
    -A certification stating the special process was performed per the applicable drawing/specification requirements.
    -Processing Organization’s name and address
    -Each certification must be signed and dated by a company official of the Organization and/or Processor attesting to the acceptance of the processes performed to the required specification(s).

    Equivalency:
    If the Purchase Order requires processing in accordance with a cancelled Military Specification or Standard, the Lockheed Martin determined Special Processor Approval may be for the replacement Industry or Government specification. This special process approval does not authorize deviation to, or take priority over, the contractually imposed requirement. The Contractor and/or the Subtier Contractor must conform to the requirements of the contractually imposed requirement.

    Responsibility:
    Lockheed Martin approval of subtier special processing does not relieve the Contractor of the responsibility to ensure that work performed by Subtier Contractors is in accordance with specification requirements.

    The Contractor shall insert the substance of this clause, including this sentence, in all lower-tier purchase agreements for work performed under this contract.

    639 – SPECIAL PROCESS CERTIFICATION (Rev -)04/20/12
    Processor (Subcontractor and/or Sub-tier) shall have current required approval(s) in place at the time of hardware processing. Subcontractor shall verify approval prior to performing processing.

    Special process – A method controlled by a contractually-required specification where:
    – A product undergoes a physical, chemical or metallurgical transformation. Conformance to the specification cannot be readily verified by normal inspection methods and,
    – The quality of the product depends on use of specific equipment operated in a specific manner, under controlled conditions, by trained personnel with instructions, procedures or standards.

    Contractually required specifications include Lockheed Martin, Industry or Government specifications identified in the Lockheed Martin Purchase Agreement, subordinate drawings, statements of work, or other contractual documents.

    Certain special processes are required to comply with this contract. Special processes shall be performed only by sources that have been surveyed and approved by Lockheed Martin to perform those processes.

    A special process certification shall be provided with each shipment of item(s) delivered on this contract. Special Process Certifications may be in Subcontractor format and shall include the following:

    a. Customer’s Order number
    b. Part number(s)
    c. Serial and/or lot numbers of the hardware processed (if applicable,)
    d. Material process specification & revision
    e. A certification stating the special process was performed per the applicable drawing/specification requirements.
    f. Processing Organization’s name and address
    g. Each certification must be signed and dated by a company official of the Subcontractor and/or processor attesting to the acceptance of the processes performed to the required specification(s).

    The Subcontractor shall insert the substance of this clause, and clause QA 7, including this sentence, in all lower-tier subcontracts for work performed under this contract.

    640 – OD 65235 Rev L (Rev D)6/18/15
    Ordinance Document (OD) 65235 revision L is applicable to this order. The

    Seller is responsible for requesting a copy of this document from the General

    Dynamics Buyer if they do not have a current copy of the specified revision on file.

    641 – OD 63425 Rev E (Rev A)03/03/15
    Ordinance Document (OD) 63425 revision E is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    642 – OD 55732 Rev AL (Rev G)8/28/2017
    Ordnance Document (OD) 55732 revision AL is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    643 – OD 67501 Rev – (Rev -)04/20/12
    Ordinance Document (OD) 67501 revision – is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    644 – OD 56383 Rev L (Rev -)04/20/12
    Ordinance Document (OD) 56383 revision L is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    645 – OD 57679 Rev K (Rev B)08/28/2017
    Ordnance Document (OD) 57679 revision K is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    646 – OD 56389 Rev N (Rev -)04/20/12
    Ordinance Document (OD) 56389 revision N is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    647 – WS 28210 Rev E (Rev A)06/06/2016
    Weapon Specification (WS) 28210 revision E is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    648 – WS 15620 Rev – (Rev -)04/20/12
    Weapon Specification (WS) 15620 revision – is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    649 – WS 9030 Rev A (Rev -)04/20/12
    Weapon Specification (WS) 9030 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    650 – OD 66352 Rev H (Rev C)04/07/14
    Ordinance Document (OD) 66352 revision H is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    651 – OD 59747 Rev TBD (Rev -)04/25/12
    Ordinance Document (OD) 59747 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    652 – OD 59748 Rev TBD (Rev -)04/25/12
    Ordinance Document (OD) 59748 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    653 – WS 25864 Rev A (Rev -)04/25/12
    Weapon Specification (WS) 25864 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    654 – WS 13854 Rev TBD (Rev -)04/25/12
    Weapon Specification (WS) 13854 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    655 – WS 15763 Rev A (Rev -)04/25/12
    Weapon Specification (WS) 15763 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    656 – OD 48446 Rev TBD (Rev -)04/26/12
    Ordinance Document (OD) 48446 revision TBD is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    657 – WS 23208 Rev A (Rev -)05/14/12
    Weapon Specification (WS) 23208 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    658 – OD 56369 Rev T (Rev -)07/02/12
    Ordinance Document (OD) 56369 revision T is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    659 – OD 55733 Rev C (Rev -)07/03/12
    Ordinance Document (OD) 55733 revision C is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not a current copy of the specified revision on file.

    660 – WS 15759 Rev – (Rev -)07/03/12
    Weapon Specification (WS) 15759 revision – is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    661 – AGE/ENVIRONMENT SENSITIVE MATERIAL (SHELF LIFE) (Rev A)07/21/15
    The Seller shall identify all materials and articles which have definite characteristics of quality degradation with age and/or environment. Identification shall include the date useful life was initiated and the date and/or the cycle at which the useful life will be expended. When environment is a factor in determining useful life, the identification shall include storage conditions required to achieve the stated useful life. Limited shelf life material containers shall be marked with either the date of manufacture or the shelf life expiration date. A minimum of 50% of the shelf life shall remain at the time of shipment. Special storage requirements, if required, shall be provided with each shipment.

    662 – LOT DATE CODE RESTRICTION, 5 YEARS (Rev A)11/15/12
    The Seller shall is to provide all material with a date of manufacture not exceeding 5 years at the time of receipt at General Dynamics.

    663 – PRINTED WIRING BOARD SUPPLIER CERTIFICATION (Rev -)09/18/12
    Suppliers of printed wiring boards must be certified to MIL-P-55110 or MIL-PRF_55110 or MIL PRF 31032 or MIL-P-50884 as required.

    664 – GOLD PLATING THICKNESS VERIFICATION (Rev -)10/03/12
    Acceptance of material at General Dynamics is dependent upon successful completion of gold plating thickness verification by X-Ray Fluorescence (XRF). This verification will be performed by General Dynamics during inspection after receipt of material. The thickness criteria is established by the General Dynamics drawing. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the revision specified on the Purchase Order on file.

    665 STATEMENT OF CONFORMANCE / C OF C (Rev -)11/15/12
    The Seller shall provide with each shipment a written statement which attests to the conformance of material to the applicable specification and the Purchase Order requirements. The statement of conformance/compliance shall be furnished with each lot of material shipped. The Seller’s documentation shall contain the following information as a minimum (not necessarily in the order given below).

    1. Purchase Order number
    2. Part number
    3. Part manufacturer
    4. Part traceability information
    5. Statement attesting to the Seller’s compliance with the Purchase Order requirements which are contained in specific Purchase Order clauses

    666 – MATERIAL OUTGASSING (Rev -)02/26/13
    The total mass loss (TML) for non-metallic constituents (or a weighted average TML of all non-metallic constituents) shall be less than 1.0 percent, excluding water vapor regained (WVR). The collected volatile condensable material (CVCM) shall be less than 0.1 percent for non-metallic constituents (or a weighted average of all non-metallic constituents). TML, CVCM, and WVR shall be verified according to ASTM E595 and NASA publication 1124. Plastic parts are excluded from this requirement or have already been approved at the piece part level.

    667 – PROHIBITED MATERIALS (Rev -)02/27/13
    The following materials or processes are prohibited from any use on/in Seller’s deliverable product. Seller shall require that applicable sub-tier suppliers also comply with these exclusions.
    1. Cadmium
    2. Conformal coatings (non- MIL-I-46058)
    3. Epoxy inks (non- A-A-56032, or ink not meeting solvent resistance testing using the Seller’s standard cleaning processes)
    4. Mercury – product shall contain no free mercury (e.g., mercuric oxide or mercuric chloride), nor shall it be exposed to free mercury from any of the processing elements or environments used to make the product or verify its requirement conformance
    5. Selenium
    6. Ultrasonically cleaned parts
    7. Zinc, or Zinc Chromate

    The following materials are constrained in their use on/in Seller’s deliverable product. Seller shall require that applicable sub-tier suppliers also comply with these limitations.

    1. Acetic acid (including RTV coatings) – shall not be used unless specifically permitted on the GDAIS drawing, or specifically approved by GDAIS in writing
    2. Silicone/silicone bearing materials – shall not be used in/around hardware, except when specifically permitted on the GDAIS drawing, or specifically approved by GDAIS in writing
    3. Silver – shall not be used as conductors or terminal finishes
    4. Teflon, vinyl, or polyvinyl chloride – shall not be used as wire insulation
    5. Tin – shall not be greater than 97% purity as determined by x-ray fluorescence

    668 – OD 67056 Rev A (Rev -)03/18/13
    Ordinance Document (OD) 67056 revision A is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    669 – LAPSE IN PRODUCTION (Rev -)07/25/13
    The Seller is required to notify General Dynamics when the time interval between successive production lots for the part number specified on the Purchase Order exceeds 18 months. The Seller shall not begin production until given formal authorization by General Dynamics. The time between successive production lots is defined as the time between the last day of production of the previous lot and the first day of production of new product against this Purchase Order. Production is defined as kitting operations through the final manufacturing process

    670 – FIVE YEAR RECORD RETENTION (Rev -)02/07/14
    Seller’s product, process control and quality records must be maintained by the Seller and made available to General Dynamics upon request. Unless otherwise specified, the Seller shall maintain the records for a minimum period of five years after satisfaction of this Purchase Order.

    671 – TINNING PER GEIA-STD-0006 (Rev -)03/17/14
    Pure tin finished component leads shall be refinished using SnPb with a minimum lead (Pb) content of 3 weight percent and applied in accordance with GEIA-STD-0006. Documentation must be included with each shipment that provides evidence of the tinning process. All components must be marked with an orange dot to identify that the component has been tinned.

    672 – OD 56395 Rev K (Rev A)05/12/16
    Ordnance Document (OD) 56395 revision K is applicable to this order. The Seller is responsible for requesting a copy of this document from the General Dynamics Buyer if they do not have a current copy of the specified revision on file.

    673 – ELECTROLESS NICKEL COATING PER OD 55705 Rev FV (Rev G) 12/12/2017
    Electroless nickel coating must be performed by the approved source of supply as identified on Ordnance Document (OD) 55705 revision FV.

    OD 55705 Rev FV identifies the following approved vendor name and CAGE code for electroless nickel coating:
    Co-Operative Plating Co.
    CAGE: 574L9

    Due to document restrictions, General Dynamics is not authorized to distribute OD 55705 to the Seller.

    674 – QPL/QML APPROVAL (Rev -)09/05/14
    Purchase Order shall only be accepted by the Seller if the manufacturer is currently approved on the applicable QPL/QML for the military specification part number specified.

    675 – Traceability (Rev -)04/17/15
    Traceability to the manufacturer and lot and/or date code is required for all parts and materials supplied to this Purchase Order. The Seller shall identify the lot and/or date code on the Certificate of Conformance/Compliance. Unless otherwise specified in the applicable source control drawing or military specification, the Seller is allowed to provide this lot and/or date code in their own format (date code, lot number, batch code, cure date, etc.).

    676 RAW MATERIAL CERTIFICATION (Rev A)12/05/2017

    A raw material Certificate of Compliance (C of C) is required certifying the material used to fabricate the parts supplied is compliant with all requirements, as specified. Additionally, the Seller shall supply a test report showing actual chemical and mechanical properties analysis test data on the lot of raw material used to manufacture the items or raw material shipped against this Purchase Order.

     

  • 701

    701 – Notify GDAIS QA Rep (Region 7)09/10/10
    a) Request Source Inspection by submitting a Source Inspection Request b) Send First Article Inspection Reports
    Attention: GDAIS Supplier Quality Coordinator (Region 7) Email: QARep-Region7@gd-ais.com

     

  • 801-802

    801 – CONTACT GDAIS QA REP (REGION 8)04/03/12
    The GDAIS Region 8 Supplier Quality Representative is assigned to support this PO. Any questions regarding quality requirements, submittal of First Article Inspection Reports, Source Inspection Requests, and Supplier Problem Reports (as applicable to this PO) may be directed to this contact.
    Email address: QARep-Region8@gd-ais.com

    802 – INSPECT AT ARRIVAL AT GDAIS04/03/12
    Material on this order shall be inspected by GDAIS QA upon arrival from Supplier. Inspection performed shall depend on material received.

     

  • 901-938

    900 - SPECIAL PROCESS APPROVALS - 01/01/2018

    As per GDMS Special Process requirements, all special process suppliers (processors) utilized must be approved by GDMS and listed in the GDMS Quality Approved Processors List (QAPL). The Seller shall provide a special process certification with each delivery certifying compliance with all special processes required in executing this Purchase Order. Special process certification may be included on the Seller's C of C provided that the special process used and the special process supplier is identified. For traceability and verification purposes, the certification must contain the processor's name and address used for the special processes unless the special process supplier's certification is included with the shipment.

    Some examples of special processes are; Chemical Processes (including Plating, Anodizing, Conversion Coating, and Passivation), Painting, Heat Treating, Welding (Fusion), Brazing (Vacuum/ Dip), etc.

    The General Dynamics' Special Process Requirements, Quality Approved Processor List (QAPL) and forms to request addition to the QAPL can be found on the General Dynamics website https://gdmissionsystems.com/suppliers/terms-conditions/.

    901 - SOURCE INSPECTION VERIFICATION - 01/01/2018

    GDMS Source Inspection is required prior to shipment from your plant. Unless otherwise directed by the purchase order, Supplier is to contact GDMS Buyer to schedule GDMS Source Inspection at least 72 hours prior to service need date.

    902 - PRODUCT CONFORMANCE - 01/01/2018

    The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    903 - CALIBRATION SYSTEM REQUIREMENTS - 01/01/2018

    The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

    904 - SERIALIZATION - 01/01/2018

    The seller shall serialize components, subsystems, and assemblies, as required by drawings, specifications, and the purchase contract. Serialization shall be such that duplication of serial numbers will be precluded. The seller's quality control system shall provide traceability of all serialized supplies to the source. When two or more serialized parts are joined in assembly, a list for each assembly serial number with part numbers, change letters, and component serial numbers must accompany each shipment.

    905 - GOVERNMENT SOURCE INSPECTION - 01/01/2018

    Government inspection requirements. Government inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the government representative who normally services your facility so that appropriate planning for government inspection can be accomplished. In the event the representative or office cannot be located, the General Dynamics buyer should be notified immediately.

    906 - STATISTICAL PROCESS CONTROL (SUPPLIER PLAN) - 01/01/2018

    Statistical process control (SPC) is a requirement of this contract. Definitions of specific SPC techniques are included in the following standards:

    American National Standards Institute (ANSI)

    Z1. 1-1985 "Guide for Quality Control Charts"

    Z1. 2-1985 "Control Chart Method of Analyzing Data"

    Z1. 3-1985 "Control Chart Method of Controlling Quality During Production"

    907 - SPECIAL PROCESSING (BOEING) - 01/01/2018

    Approved Suppliers are required for all special processes. Objective evidence (copy of Boeing Approval page along with Boeing Special Process approval number) of approval for all special processes shall be provided along with material certifications with each shipment. Check the Boeing/Northrop Grumman on-line listing at the location shown below to ensure approved suppliers are used. This requirement must be flowed down to the Primary Supplier's sub-tier suppliers as well. It is the responsibility of the Primary Supplier to meet all requirements for Approved Suppliers. The Primary Supplier will provide to GDMS a listing of all Special Processes performed and the Processors performing these processes along with his certification.

    Utilizing on those Suppliers as listed in:

    a) Boeing's document D1-4426 Approved Processors List located at http://www.boeing.com/.

    b) Northrop Grumman's Approved Processors List located at https://oasis.northgrum.com/

    All Special Processing Certificate of Compliance from the suppliers' sub-tier will be retained by the supplier and shall be faxed and/or e-mailed to GDMS requestor within 48 hours of a request. The C of C shall list all special processes and their revisions that are called out on the drawing and who performed the Special Process and their addresses.

    908 - CHEMICAL/PHYSICAL TEST REPORTS - 01/01/2018

    Laboratory certificate of actual chemical analysis and mechanical of physical property test results as specified by the governing material specification with each shipment. A mill analysis or certificate of compliance traceable to the mill heat number is acceptable for metallic wrought products only. Reference the GDMS purchase order number on the certification.

    909 - LMCO SPECIAL PROCESSES - 01/01/2018

    Approved Suppliers are required for all special processes. Suppliers and any sub-tier suppliers are required to be listed/approved on LMCO’s specification QCS-001 for the process being performed. Objective evidence (copy of LMCO Approval page along with LMCO Special Process approval number) of approval for all special processes shall be provided along with material certifications with each shipment that meets the requirements of Appendix QJ Section F, 12d. This requirement must be flowed down to the Primary Supplier's sub-tier suppliers as well. It is the responsibility of the Primary Supplier to meet all requirements for Approved Suppliers. The Primary Supplier will provide to GDMS a listing of all Special Processes performed and the Processors performing these processes along with his certification.

    All LMCO special processes such as, but not limited to, Paint and Prime, Fuel Tank Coating, Bonding and Composites RTM-BMI, Fracture/Durability Critical Parts, Non-Destructive Testing, and Wind Swept must be on LMCO's approved vendor listing, QCS-001. Contact the GDMS buyer for access to this list.

    All Special Processing Certificate of Compliance from the supplier and supplier’s sub-tiers shall be provided to GDMS upon receipt of material/parts per Lockheed Appendix QJ, sec. E, 9. The C of C shall list all special processes and their revisions that are called out on the drawing and who performed the Special Process and their addresses. All requirements of LMCO Specifications, ”QCS-001” and “QJ” are to be met on the suppliers’, and sub-tier suppliers’, certification.

    The Lockheed assigned unique vendor code number for GDMS – Marion, VA is: 154183. In accordance with LMCO specification Appendix QJ and QCS-001, this code must be flowed down to all GDMS’s suppliers and their sub-tier suppliers that perform any LMCO designated controlled/special processes.

    Supplier must include his unique LM Aero identification number (vendor code) on the product certification. Processing to be accomplished in performance of this purchase order is directly related to a Lockheed Martin Aeronautics Company purchase order and must be accomplished in accordance with process specification(s) on this purchase order and the revision in effect as of the date of this PO of Lockheed Martin Aeronautics Company Appendix QJ. All requirements of such Appendix QJ paragraph 12. a. – f. shall be accomplished.

    Appendix QJ is located at http://www.lockheedmartin.com/materialmanagement/

    910 - LOCKHEED MARTIN CLAUSE Q4R, FOREIGN OBJECT DAMAGE / DAMAGE PREVENTION - 01/01/2018

    Lockheed Martin Clause Q4R Rev 4, dated 01 April 2010, is invoked on this P.O. To view requirements, go to the following web address:

    http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_clauses.html

    911 - LMCO MANUFACTURING PROCESS OBJECTIVES - 01/01/2018

    1) Manufacturing processes and operations shall be scrutinized on a recurring basis to eliminate waste, reduce abnormal variation (statistical control) in product characteristics, increase ease of assembly, maintain capable production processes and achieve improvement in performance or reliability.

    2) Materials, work in process, and finished products shall be positively identified with inspection status at all appropriate stages of production and storage. Location of product in the normal flow does not constitute suitable indication of inspection and test status unless the process flow is inherently error proof such as an automated inspection and transfer operation.

    3) The acceptance criteria shall be zero defects for sampling plans using attribute data (this requirement does not supersede the requirements stated in applicable drawings or specifications).

    4) Prior to end-item acceptance, final inspection shall be performed to verify conformance of the end-item assembly, packaging, marking and label requirements; and the supplier shall review applicable inspection records to verify the records are complete and the lot is acceptable.

    5) Manufacturing processes shall be stable, capable, and produce product with consistent conformance to the acceptance limits and have minimal variation from lot to lot. For those characteristics selected for monitoring with Statistical Process Control (SPC), the process control goal shall be to provide a minimum process capability (CPK) of 1.33 or higher. For characteristics designated as IKCs or KCs, the minimum process capability shall be 1.67 or higher. This data shall be accessible to support process decisions at point of manufacture.

    Assembly methods, operator techniques, workmanship, and assembled item functioning shall be consistent from lot to lot. Physical properties of component materials and preservation finishes shall be consistent from lot to lot.

    912 - D6-51991 BOEING REQUIREMENT FOR DIGITAL PRODUCT DEFINITION - 01/01/2018

    Seller shall implement and maintain a system that complies with D6-51991(current revision), Quality Assurance Standard for Digital Product Definition at Boeing Suppliers.

    913 - COUNTERFEIT PARTS PREVENTION:  PROCUREMENT FROM A RECOGNIZED SOURCE - 01/01/2018

    This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

    With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

    With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

    All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

    Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

    Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

    Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

    In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

    This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

    If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

    The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

    914 - SUPPLIER CHANGE NOTIFICATION - 01/01/2018

    Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

    1. Change in Quality Management Representative

    Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

    2. Change in Quality Management System

    Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

    3. Change in Manufacturing Line, Facility Location or Process

    Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer. 

    915 - GULFSTREAM AEROSPACE CORPORATION (GAC) SPECIAL PROCESS SOURCES - 01/01/2018

    All Special Processes performed by Seller or Seller’s Sub-tier suppliers shall be approved by GAC as applicable, prior to performing any Special Process. Reference document: GAC Approved Process Sources. Contact the GDMS Buyer to confirm source is GAC approved.

    916 - PART MARKING REQUIREMENTS - 01/01/2018

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

    If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

    For parts where the Current Design Activity (CDA) is different than the Original Design Activity (ODA), the marking of the CDA number per MIL-STD-130 is permissible but NOT required.

    The Manufacturing authority will be considered GDMS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated, unless otherwise specified on the purchase order. Contact the GDMS Buyer for clarification of the appropriate code. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

    917 - CERTIFICATE OF CONFORMANCE (COC) - 01/01/2018

    Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

    918 - MIL-SPEC PART REQUIREMENTS - 01/01/2018

    If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

    The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

    The Mil-Spec parts shall not be altered.

    919 – CONNEXION RADOME QUALITY CLAUSES – 01/01/2018

    AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

    The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations. The Seller shall demonstrate compliance for the life of this contract by:

    - providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

    - or periodically passing an AS9100 compliance audit performed by GDMS representatives.

    The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

    APPROVED PROCESS SOURCE – DELIVERABLE DOCUMENTATION

    Supplier and/or supplier's subcontract process sources shall be an approved processor or shall use approved processors as required by D1-4426, "APPROVED PROCESS SOURCES". A list of the approved processors and associated processes are available from buyer's procurement agent or at HTTP://WWW.BOEING.COM/COMPANYOFFICES/DOINGBIZ/D14426/INDEX.HTML.

    This clause shall be included in supplier’s subcontracts for work performed under this purchase contract that involves D1-4426 processes. A Certificate of Conformance and/or equivalent process certificate, signed by an authorized agent of the Processor/Supplier shall be included with shipping documentation (packing slip/invoice). The certificate shall include purchase contract number, part number(s), trace number (as applicable), process specification number w/revision, processing date(s) and name and address of the processor(s) performing each of the D1-4426 processes. Buyer approval of any processor shall not relieve supplier of supplier's requirement to comply with the terms of this purchase contract.

    DIGITAL PRODUCT DEFINITION (DPD) / MODEL BASED DEFINITION (MBD)

    Supplier shall conform to Buyer‘s document D6-51991 "Quality Assurance Standard For Digital Product Definition At Boeing Suppliers" and obtain buyer approval as DPD capable if supplier receives, downloads, and/or uses buyer’s DPD geometry in any format.

    If supplier receives buyer’s DPD geometry in MBD format, supplier is required to obtain buyer’s approval as MBD-CAPABLE.

    If supplier provides buyer’s DPD geometry to supplier’s subcontractors in any format, Supplier shall impose buyer’s document D6-51991 as a requirement and is responsible for its subcontractor’s conformance.

    If supplier provides buyer’s DPD geometry in any format to supplier’s subcontractors, supplier shall comply with all applicable export laws. A copy of buyer’s document D6-51991 and associated documents can be obtained at the following URL or are available through buyer’s authorized procurement representative. HTTP://WWW.BOEING.COM/COMPANYOFFICES/DOINGBIZ/DPD.HTML

    GDMS / BOEING / FAA / GOVERNMENT VISITS

    During the performance of this contract, supplier’s quality system and manufacturing processes are subject to review, verification, and analysis when determined applicable by representation of GDMS and/or Boeing and/or Federal Aviation Administration (if non domestic, Boeing and/or the Federal Aviation Administration and/or equivalent Government Agency) may inspect and evaluate supplier’s facilities’ system, data, equipment, personnel and all completed articles manufactured for installation on Boeing commercial production airplanes. GDMS requires that the provisions/requirements set forth above be included in supplier’s direct supply contracts as well as the obligation that they be flowed to the sub-tier supply chain.

    FIRST ARTICLE INSPECTION AS9102

    First Article Inspection Report (FAIR) must be submitted to supplier quality assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GDMS approval of the FAIR locks the process and it shall not be modified without written approval by GDMS in advance.  FAI will be performed on a part from the initial production lot provided by the supplier. Any modifications to these requirements shall be specified within the purchase order. The FAIR includes all of the following:

    1) First article inspection and any required test results submitted per AS9102;

    2) Process flow diagrams generated to include manufacturing, inspection and special process operations;

    3) Manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).

    4) Evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R.

    5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with first article package. Photo must clearly depict marking content and location.

    Clarifying information and instructions:

    1) Seller to notify Supplier Quality Assurance prior to production starting for the coordination and planning of the FAI so all requirements are met in the Final FAIR. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI.

    2) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.

    3) Report actual dimensions/results for all characteristics as well as applicable drawing notes.

    4) FAIR requires bubbled Drawings, Drawing Notes, Engineering Change Notices, and Specifications.

    5) The supplier shall forward the FAIR along with applicable certifications and test data (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.). The completed routers/travelers supporting the FAIR must be available upon request.

    6) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.

    7) Seller personnel preparing the FAIR shall sign, and date the FAIR on AS9102, Form # 1, Blocks 19 and 20.

    8) Seller representative of the Quality Department shall review, sign, and date the FAIR on AS9102, Form # 1, Blocks 21 and 22.

    9) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply.

    10) At the discretion of GDMS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives.

    11) Following GDMS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in MV-QSP-TMP-10.0.1

    Note: A FAIR is required for all products except for the following:

    1) Standard catalog items

    2) Product covered by a military/industry standard or specification.

    List all military/industry standard or specification on AS9102, form # 1 and # 2, and record the certification numbers on Form # 2, Block # 10 and attach a copy of the certifications/test reports in the FAIR.

    CERTIFICATE OF CONFORMANCE (C of C)

    Certification: Supplier shall include a legible Certificate of Conformance (COC) with each shipment certifying that all items/materials supplied meet all GDMS purchase order requirements, including referenced drawings, specifications and standards. At a minimum, the COC shall reference the GDMS purchase order number and the GDMS part number and revision or the specified applicable documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the supplier. Supplier must provide evidence of acceptance by its Quality Assurance Department on all shipments. (a) Certified physical and metallurgical test reports where required by controlling specification, or (b) a signed, or stamped, dated statement on the packing sheet certifying its Quality Assurance Department has inspected the parts and they adhere to all requirements, applicable drawings, and/or specifications. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    RETENTION OF RECORDS

    Supplier’s records, to demonstrate conformance, shall be on file and available for review by buyer, buyer’s customers or regulatory agencies, upon request. Quality records shall be retained for a minimum of fifteen (15) years from date of final payment. Supplier shall have a documented procedure on record retention defining specific records and applicable retention. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    UNITED STATES EXPORT CONTROL REQUIREMENTS

    A. In performing the obligations of this agreement, both parties will comply with United States export control and sanctions laws, regulations, and orders, as they may be amended from time to time, applicable to the export and re-export of goods, software, technology, or technical data (“items”) or services, including without limitation the Export Administration Regulations (“EAR”), International Traffic In Arms Regulations (“ITAR”), and regulations and orders administered by the Treasury Department’s Office of Foreign Assets Control (collectively, “EXPORT CONTROL LAWS”).

    B. The party conducting the export shall be responsible for obtaining the required authorizations. The party conducting the re-export shall be responsible for obtaining the required authorizations. Each party shall reasonably cooperate and exercise reasonable efforts to support the other party in obtaining any necessary licenses or authorizations required to perform its obligations under this agreement.

    C. The party providing any items under this agreement shall, upon request, notify the other party of the items’ Export Control Classification Numbers (“ECCNs”) as well as the ECCNs of any components or parts thereof if they are different from the ECCN of the item at issue.

    D. Each party represents that (i) the items, and the parts and components thereof, it is providing under this agreement are not “defense articles” as that term is defined in 22 C.F.R. Sub Section 120.6 of the ITAR, and (ii) the services it is providing under this agreement are not “defense articles” as that term is defined in 22 C.F.R Sub Section 120.9 of the ITAR. The parties acknowledge that this representation means that an official capable of binding the party providing such items knows or has otherwise determined that such items, and the parts and components thereof, are not on the ITAR’s munitions list at 22 C.F.R. Sub Section 121.1. Each party agrees to reasonably cooperate with other in the providing, upon request of the other party, documentation or other information that supports or confirms this representation.

    E. To the extent that such items, or any parts or components thereof, were specifically designed or modified for a military end use or end user, the party providing such items shall notify the other party of this fact and shall also provide the other party with written confirmation from the United States Department of the State that such items, and all such parts or components thereof. Are not subject to the jurisdiction of the ITAR. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    CHANGE IN MATERIAL OR DESIGN DETAILS

    Supplier agrees not to make any changes in material or design details which would affect the part or any component part thereof with regard to (a) part number identification, (b) physical or functional interchangeability, and (c) repair and overhaul procedures and processes and material changes which affect these procedures without prior written approval of Boeing, and without revising the part numbers and the originals of all drawings or data. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    HUMAN RIGHTS

    Supplier commits that any material violation of law by supplier relating to basic working conditions and human rights, including laws regarding slavery any human trafficking, applicable to suppliers performance under this contract/agreement may be considered a material breach of this contract/agreement for which GDMS may elect to cancel any open orders between GDMS and the supplier, for cause, in accordance with the provisions of this contract/agreement, or exercise any other right of GDMS for an event of default under this contract/agreement. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    EVIDENCE OF ACCEPTANCE

    Supplier must provide evidence of acceptance by its Quality Assurance Department on all shipments. (a) Certified physical and metallurgical test reports where required by controlling specification, or (b) a signed, or stamped, dated statement on the packing sheet certifying its Quality Assurance Department has inspected the parts and they adhere to all requirements, applicable drawings, and/or specifications. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    BOEING’S FEDERAL AVIATION ADMINISTRATION (FAA) ISSUED PRODUCTION CERTIFICATE 700

    Supplier hereby acknowledges that the parts and/or materials being shipped under this order are intended for use under Boeing’s Federal Aviation Administration (FAA) issued production Certificate 700. Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    OZONE DEPLETING CHEMICALS

    Warning statement for products manufactured with ozone depleting chemicals, as required by the Clean Air Act of 1990, Section 611, 40 C.F.R., Part 82, should not be applied directly to the parts or items. All such statements are to be included in a separate writing such as the bill of lading, shipment papers or any other proper notification that complies with the listed regulation. Fire suppression system, and chemicals or chemical compounds shall have the warning statement applied directly to the product. The required federal wording for the warning is :“The Product(s) To Be Delivered Under This Contract May Contain Or Be Manufactured Using Class I and/or Class II Ozone Depleting Substances and The Following Warning Statement Shall Apply To Such Products (s): Warning: Manufactured With or Contains CFC-11, 12, 13, 111, 112, 113, 114, 115, 211, 212, 213, 214, 215, 216, 217; HALONS 1211, 1301, 2402; Carbon Tetrachloride; Methyl Chloroform and all Isomers except 1,1, 2-Thrichloroethene; Methyl Bromine; CHFBR2, HBFC-2201, CH2FBR, C2HFBR4, C2HF2BR3, C2HF3BR2, C2HF4BR, C2H2FBR3, C3HF3BR4, C3HF4BR3, C3HF5BR2, C3HF6BR, C3H2FBR5, C3H2F2BR4, C3H2F3BR3, C3H2F4BR2, C3H2F5BR, C3H3FBR4, C3H3F2BR3, C3H3F3BR2, C3H3F4BR, C3H4FB3, C3H4F2BR2, C3H4F3BR, C3H5FB2, C3H5F2BR, C3H6FBR; HCFC-21, 22 31, 121, 122, 123, 124, 131, 132B, 133A, 141B, 142B, 151, 221, 222, 223, 224, 225CA, 225CB, 226, 231, 232, 233, 234, 235, 241, 242, 243, 244, 251, 252, 253, 261, 262, 271, and all isomers; substances which harm public health and environment by destroying ozone in the upper stratosphere.” It is agreed that the above Warning of 1990 (SECTION 611), TITLE 40 CFR PART 82. Accordingly, no other labeling method shall be used to satisfy such requirements. non-U.S. suppliers shall include with each bill of lading the following statement: “You Are Hereby Advised That Products To Be Delivered Under This Purchase Document May Be Manufactured With Or Contain An Ozone Depleting Substance And The Following Warning Statement Shall Apply To Such Product (S) : Warning: Manufactured With or Contains CFC-11, 12, 13, 111, 112, 113, 114, 115, 211, 212, 213, 214, 215, 216, 217; HALONS 1211, 1301, 2402; Carbon Tetrachloride; Methyl Chloroform and all Isomers except 1, 1, 2-Thrichloroethene; Methyl Bromide; CHFBR2, HBFC-2201, CH2FBR, C2HFBR4, C2HF2BR3, C2HF3BR2, C2HF4BR, C2H2FBR3, C2H2F2BR2, C2H2F3BR, C2H3FBR2, C2H3F2BR, C2H4FBR, C3HFBR6, C3HF2BR5, C3HF3BR4, C3HF4BR3, C3HF5BR2, C3HF6BR, C3H2FBR5, C3H2F2BR4, C3H2F3BR3, C3H2F4BR2, C3H2F5BR, C3H3FBR4, C3H3F2BR3, C3H3F3BR2, C3H3F4BR, C3H4FBR3, C3H4F2BR2, C3H4F3BR, C3H5FBR2, C3H5F2BR, C3H6FBR; HCFC-21, 22, 31, 121, 122, 123, 124, 131, 132B, 133A, 141B, 142B, 151, 221, 222, 223, 224, 225CA, 225CB, 226, 213, 232, 233, 234, 235, 241, 242, 243, 244, 251, 252, 253, 261, 262, 271, and all isomers; Substance Which Harm Public Health And Environment By Destroying Ozone In The Upper Stratosphere.” Supplier shall ensure all provision/requirements set forth above is flowed down sub-tier supply chain.

    MATERIAL SUBSTITUTION PROHIBITION

    A. Unauthorized Material Substitution (General) Unauthorized material substitutions are not permitted on buyer’s goods. Unauthorized material substitution includes any deviation from the engineering definition of a raw material. Engineering definition includes buyer design drawing and applicable specifications, product specification, form, size, shape, chemistry, melt method, origin, temper/condition, product testing or surface finish. Alternate materials specified in the engineering definition (and often described as approved material substitutions therein) do not constitute unauthorized material substitution. Terms and definitions for metallic materials and processing used herein are clarified in ARP1917. Contact buyer’s authorized procurement representative for details regarding deviations to authorized materials. Supplier agrees and understands that such deviations only apply to this purchase contract, and only as indicated in the buyer’s authorized document.

    B. Metallic Materials (Specific) Temper or condition conversion - unless specifically authorized by the engineering definition, conversion of a raw material (i.e. heat treat to change the temper or condition of the material) constitutes material substitution of the condition provided by the manufacturer. Metallic Raw Materials – Buyer’s engineering drawings may refer to obsolete or superseded specifications covering several forms, thicknesses, widths, etc. of the alloy or alloys. The required characteristics of these materials are defined not only by the objective test standards of the specification, but by the processes/methods by which this final form is achieved. These requirements are often captured in the definitions of the required material forms, and may not be explicitly called out in the detailed requirements. The raw material certification results from both the process used to make it and the tests to verify basic properties. Supplier shall ensure that metallic materials covered by current or obsolete/superseded specifications are produced using the standard industry practices designed strictly for the production of stock to the specified thickness, diameter, width or cross sectional electrochemical and mechanical methods used for the removal of surface scale or contamination, or the production of the required surface finish, in accordance with the material specification are acceptable. Raw material must not be re-certified with respect to thickness, diameter, and width or cross sectional area or product form. Machining or cutting of thicker product or other product forms shall not be supplied in lieu of specified product unless specifically authorized by buyer. Raw material certifications for material or parts shall reflect the form and size of the raw material as originally manufactured by the raw material producer.

    C. Specification Supersession: For government specifications and standards canceled after June 1994, supplier and subcontractors at all tiers shall use the last active revision of the canceled specification and standard until an acceptable replacement is included in the requirements of this contract. Contact the buyer’s authorized procurement representative in the event of any inconsistency in applicable specification or standard.

    D. Reports (Full Pedigree From Melt To Final Product) - Raw material certifications shall show clear traceability to the manufacturer(s) of the raw material including ingot source, all thermo-mechanical processing (i.e. forging, rolling, drawing, etc.), heat treatment, chemical processing and inspections as required by applicable raw material specification requirements.

    E. Chain of Custody (Disguising Intermediate Ownership) – Suppliers shall not disguise the pedigree of material or chain of ownership by removal of a previous supplier’s name, nomenclature or identification.

    F. Source Of Additional Information - Addition information and guidance may be found through buyer’s supplier portal or buyer’s authorized procurement representative.

    G. The substance of this article shall be flowed in all subcontracts at every tier.

    COUNTERFEIT GOODS

    A. Supplier shall not furnish to buyer any goods under this contract that are "counterfeit goods," deemed as goods or separately-identifiable items or components of goods that: (i) are an unauthorized copy or substitute of an original equipment manufacturer or original component manufacturer (collectively, "OEM") item; (ii) are not traceable to an OEM sufficient to ensure authenticity in OEM design and manufacture; (iii) do not contain proper external or internal materials or components required by the OEM or are not constructed in accordance with OEM design; (iv) have been re­worked, re-marked, re-labeled, repaired, refurbished, or otherwise modified from OEM design but not disclosed as such or are represented as OEM authentic or new; or (v) have not passed successfully all OEM required testing, verification, screening, and quality control processes.

    B. Supplier shall implement an appropriate strategy to ensure that goods furnished to buyer under this contract are not counterfeit goods. Supplier's strategy shall include, but is not limited to, the direct procurement of items from OEMs or authorized suppliers, conducting approved testing or inspection to ensure the authenticity of items, and, when items are to be procured from non-authorized suppliers, obtaining from such non-authorized suppliers appropriate certificates of conformance that provide one or more of the following: (i) the OEM's original certificate of conformance for the item; (ii) sufficient records providing unbroken supply chain traceability to the OEM; or (iii) test and inspection records demonstrating the item's authenticity.

    C. Counterfeit goods delivered or furnished to buyer under this contract are deemed nonconforming. If supplier becomes aware or suspects that it has furnished counterfeit goods to buyer under this contract, supplier promptly shall notify buyer and replace, at supplier's expense, such counterfeit goods with OEM or buyer-approved goods that conform to the requirements of this contract. Supplier shall be liable for counterfeit goods to the same extent as any other non-conforming goods.

    D. Supplier bears responsibility for procuring authentic goods or items from its subcontractors and shall ensure that all such subcontractors comply with the requirements of this article.

    E. In the event that buyer's U.S. Government customer modifies the Federal Acquisition Regulations ("FAR") or FAR supplements or otherwise passes laws or regulations regarding Counterfeit Goods and such FAR, FAR supplements, laws or regulations include a requirement for buyer to flow down such requirements to supplier, then such FAR, FAR supplements, laws or regulations shall apply to orders placed pursuant to this agreement after the date that such FAR, FAR supplements, laws or regulations become effective and shall take precedence over any conflicting provisions contained in this Article 25 with respect to goods destined for US Government end use. In the event that the FAR, FAR supplement, laws or regulations do not contain a mandatory flowdown requirement to sub-tier suppliers, but the Counterfeit Goods Article nonetheless needs to be modified for the limited purpose of ensuring compliance with the FAR requirements in buyer's applicable prime contracts, the parties will have the opportunity to negotiate an acceptable modification to the Article to ensure compliance by buyer. If such new clause flowed down to supplier increases the cost or time required to perform this contract, it shall be considered a change under this contract, and handled in accordance with the changes article set forth in this contract.

    PRODUCT CONFORMANCE

    The supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    CALIBRATION SYSTEM TRACEABILITY REQUIREMENTS

    The supplier shall provide and maintain a calibration system that complies with one or more of the following calibration system requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the supplier, as well as the supplier's own equipment.

    BOEING FOD PREVENTION

    A FOD prevention program shall be maintained. The program shall include the review of design and manufacturing processes to identify and eliminate foreign object entrapment areas. Work shall be accomplished in a manner preventing foreign objects or material in deliverable items. Work areas and control tools, parts and materials shall be maintained in a manner to prevent FOD incidents.

    SUPPLIER CHANGE NOTIFICATION

    Supplier change notification process, supplier shall document a process for notifying buyer of intended or actual changes described in the following requirements.

    1. CHANGE IN QUALITY MANAGEMENT REPRESENTATIVE Supplier shall promptly notify buyer’s authorized procurement representative and supplier quality representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

    2. CHANGE IN QUALITY MANAGEMENT SYSTEM Supplier shall promptly notify buyer’s authorized procurement representative and supplier quality representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to supplier’s quality management system is subject to review by buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with buyer’s quality system approval has not been diminished.

    3. CHANGE IN MANUFACTURING LINE, FACILITY LOCATION OR PROCESS Supplier shall promptly notify buyer’s authorized procurement representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to supplier’s and supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify buyer’s authorized procurement representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the supplier’s goods or services. Each change to supplier’s quality control system is subject to review by buyer.

    PART MARKING REQUIREMENT

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The manufacturing authority will be considered GDMS unless otherwise specified on the drawing or purchased order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated. Contact the GDMS buyer for clarification. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

    MIL-SPEC PART REQUIREMENTS

    If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a MIL-spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.), the supplier is responsible for determining if Department of Defense (DOD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DOD qualified products database (QPD). Assist-online (https://assist.daps.dla.mil/) is the official source for specifications and standards used by the DOD. It also serves as a portal to other useful DOD databases such as the QPD. 

    SUPPLIER AND SUB-TIER SUPPLIER CONTROL

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    TROUBLE AND FAILURE REPORTING

    Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

    920 - GE S-1000 & S-1002 - 01/01/2018

    Supplier shall comply with General Electric Aviation Supplier Quality System requirements S-1000, and General Electric Aviation Sourcing Quality Products Requirement S-1002.

    921 - AEROSTRUCTURES QUALITY CLAUSES - 01/01/2018

    AS9100

    The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamic’s representatives.

    PRODUCT CONFORMANCE

    The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    CALIBRATION SYSTEM REQUIREMENTS

    The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

    TROUBLE AND FAILURE REPORTING

    Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

    SUB-TIER SUPPLIER CONTROL

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

    This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

    With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

    With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007. 

    All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

    Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

    Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

    Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

    In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

    This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

    If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

    The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

    SUPPLIER CHANGE NOTIFICATION

    Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

    1. Change in Quality Management Representative - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

    2. Change in Quality Management System - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

    3. Change in Manufacturing Line, Facility Location or Process

    Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

    Documentation in English Language

    When specifically requested by Buyer, Supplier shall make specified quality data and/or approved design data available in the English language.

    Supplier shall maintain an English language translation of:

    1. Its quality manual,

    2. The operating instructions that implement the quality manual requirements, and

    3) An index of Suppliers procedures that contain quality requirements.

    Buyer may require additional documentation to be translated, including but not limited to: shop orders, technical specifications, certificates, reports, and nonconformance documents.

    FOREIGN OBJECT DAMAGE (FOD) PLAN

    Seller shall apply adequate measures to ensure that product is free from burrs, loose items and foreign objects. Seller shall have an established FOD Plan available for review.

    PROCUREMENT OF RAW MATERIAL AND HARDWARE- GAC

    Seller or its Sub-tier supplier shall provide objective evidence of the conformance of all procured supplies and services. The objective evidence shall be maintained on file by Seller and/or Seller's Sub-tier suppliers and made available for review by GAC, its customers or involved authorities (FAA).

    Raw material and fastener chemical/physical test reports shall be verified by a third party laboratory a minimum of once every 12 months for each manufacturer.

    For material substitution direction refer to the following Gulfstream standards: GAS30BF Material Substitution List, GAS30TV Material Thickness Substitution, and GAS30J Substitution of Fasteners and Related Hardware.

    Ultrasonic inspection shall be performed in accordance with GAMPS 9101 (Aluminum), GAMPS 9102 (Steel), and GAMPS 9103 (Titanium).

    Laboratory tests shall be performed by GAC approved or NADCAP accredited laboratories. NADCAP accredited laboratories can be viewed at http://pri-network.org/PRI/

    PART MARKING REQUIREMENTS

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The Manufacturing authority will be considered GDMS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated. Contact the GDMS Buyer for clarification. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

    CERTIFICATE OF CONFORMANCE (COC)

    Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier. 

    MIL-SPEC PART REQUIREMENTS

    If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

    The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

    The Mil-Spec parts shall not be altered.

    DRAWING AND SPECIFICATION CONTROL

    GDMS and sub-tier suppliers must comply with Gulfstream 3D data requirements. The applicable requirements are defined in CGER-1123. GDMS and sub-tier suppliers are required to maintain the environment and processes per CGER-1123 and GER-7818.

    GDMS and sub-tier suppliers must maintain an approved hardware environment per the requirements set by the software application providers for design and review of the data.

    922 - CUSTOMER FURNISHED MATERIAL (CFM) - 01/01/2018

    PRODUCT CONFORMANCE

    The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    CERTIFICATE OF CONFORMANCE (COC)

    Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

    TROUBLE AND FAILURE REPORTING

    Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

    COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE 

    This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

    With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp

    With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

    All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

    Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

    Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

    Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

    In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

    This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

    If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

    The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

    SUPPLIER AND SUB-TIER SUPPLIER CONTROL

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    923 - BOEING - 01/01/2018

    BOEING FOD PREVENTION

    A FOD prevention program shall be maintained. The program shall include the review of design and manufacturing processes to identify and eliminate foreign object entrapment areas. Work shall be accomplished in a manner preventing foreign objects or material in deliverable items. Work areas and control tools, parts and materials shall be maintained in a manner to prevent FOD incidents.

    PRODUCT CONFORMANCE

    The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

    This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

    With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

    With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

    All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order available upon request.

    Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

    Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

    Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification item(s) such as date codes, lot codes, serializations, or other batch identifications.

    In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

    This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

    If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

    The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

    SUPPLIER CHANGE NOTIFICATION

    Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

    1. Change in Quality Management Representative Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

    2. Change in Quality Management System Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

    3. Change in Manufacturing Line, Facility Location or Process

    Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

    PART MARKING REQUIREMENTS

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

    If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

    The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

    CERTIFICATE OF CONFORMANCE (CoC)

    Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

    MIL-SPEC PART REQUIREMENTS

    If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

    The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

    The Mil-Spec parts shall not be altered.

    CALIBRATION SYSTEM REQUIREMENTS

    The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

    TROUBLE AND FAILURE REPORTING

    Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

    SUPPLIER AND SUB-TIER SUPPLIER CONTROL

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

    The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

    The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

    The Seller shall demonstrate compliance for the life of this contract by:

    - providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

    - or periodically passing an AS9100 compliance audit performed by GDMS representatives.

    The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

    924 - GE PROGRAMS - 01/01/2018

    PRODUCT CONFORMANCE

    The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

    This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

    With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

    With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

    All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

    Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

    Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

    Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

    In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

    This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

    If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

    The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

    SUPPLIER CHANGE NOTIFICATION

    Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

    1. Change in Quality Management Representative - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

    2. Change in Quality Management System - Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

    3. Change in Manufacturing Line, Facility Location or Process - Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

    PART MARKING REQUIREMENTS

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing. The Manufacturing authority will be considered GDMS unless otherwise specified on the drawing or Purchased Order. The (CAGE) code, "FSCM", "Code Ident", or "MFR" on the drawing is the GDMS site from which the purchase order originated. Contact the GDMS Buyer for clarification. The appropriate CAGE code for the GDMS Marion, VA is 04DG4.

    CERTIFICATE OF CONFORMANCE (CoC)

    Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

    MIL-SPEC PART REQUIREMENTS

    If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

    The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

    The Mil-Spec parts shall not be altered.

    CALIBRATION SYSTEM REQUIREMENTS

    The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

    TROUBLE AND FAILURE REPORTING

    Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

    AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

    The seller shall provide and maintain a system that complies with AS9100. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by General Dynamic’s representatives.

    GE S-1000 & S-1002

    Supplier shall comply with General Electric Aviation Supplier Quality System requirements S-1000, and General Electric Aviation Sourcing Quality Products Requirement S-1002.

    SUPPLIER AND SUB-TIER SUPPLIERS CONTROL

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    925 - SUPPLIER AND SUB-TIER SUPPLIERS CONTROL - 01/01/2018

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below: 

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    926 - FIRST ARTICLE INSPECTION AS9102 - 01/01/2018

    First Article Inspection Report (FAIR) must be submitted to Supplier Quality Assurance and approval received before shipping material. Do not include the FAIR with the first material shipment. GDMS approval of the FAIR locks the process and it shall not be modified without written approval by GDMS in advance. FAI will be performed on a part from the initial production lot provided by the supplier.

    Any modifications to these requirements shall be specified within the Purchase Order.

    The FAIR includes all of the following:

    1) First Article Inspection and any required test results submitted per AS9102;

    2) Process flow diagrams generated to include manufacturing, inspection and special process operations;

    3) Manufacturing process (e.g., routing sheets, manufacturing/quality plans, manufacturing work instructions, etc.).

    4) Evidence that indicators of process control are established. These may include but are not limited to monitoring specific characteristics, process capability studies, key characteristics identified, functional checks, and required frequency of gage calibration or gage R&R, as required.

    5) If part marking is required per drawing, a photo of the part marking as applied on the part must be included with First Article package. Photo must clearly depict marking content and location.

     

    Clarifying information and instructions:

    1) Seller to notify Supplier Quality Assurance prior to production starting for the coordination and planning of the FAI so all requirements are met in the Final FAIR. FAI may include the witnessing of in-process inspections to be accomplished during performance of FAI.

    2) AS9102 forms, or equivalent, shall be used to document the results of the first article inspection as required in the specification. These forms may be generated by any media, but must contain all the information required by AS9102.

    3) Report actual dimensions/results for all characteristics as well as applicable drawing notes.

    4) FAIR requires bubbled Drawings, Drawing Notes, Engineering Change Notices, and Specifications.

    5) The supplier shall forward the FAIR along with applicable certifications and test data (e.g., NDT, painting, plating, composition, X-ray, functional testing, etc.). The completed routers/travelers supporting the FAIR must be available upon request.

    6) The supplier is required, unless permission is granted contractually, to use the same unit of measure as specified in the technical data package when reporting inspection.

    7) Seller personnel preparing the FAIR shall sign, and date the FAIR on AS9102, Form # 1, Blocks 19 and 20.

    8) Seller representative of the Quality Department shall review, sign, and date the FAIR on AS9102, Form # 1, Blocks 21 and 22.

    9) The exclusion for unique single run production orders not intended for ongoing production (AS9102 Rev B, Section 1.3 Applicability), shall not apply.

    10) At the discretion of GDMS, during the performance of the FAI, the part and its required systems, procedures, and facilities are subject to surveillance by purchaser representatives.

    11) Following GDMS review and approval of the initial FAIR, resubmission is required in the event of changes as delineated in MV-QSP-TMP-10.0.1

    Note: A FAIR is required for all products except for the following:

    1) Standard catalog items

    2) Product covered by a military/industry standard or specification.

    List all military/industry standard or specification on AS9102, form # 1 and # 2, and record the certification numbers on Form # 2, Block # 10 and attach a copy of the certifications/test reports in the FAIR.

    927 - AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS - 01/01/2018

    The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

    The Seller shall demonstrate compliance for the life of this contract by:

    - providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

    - or periodically passing an AS9100 compliance audit performed by GDMS representatives.

    The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

    928 - ISO 9001 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS - 01/01/2018

    The Seller shall provide and maintain a Quality Management System (QMS) that complies with ISO 9001, (Latest Revision) Quality Management Systems - Requirements.

    The Seller shall demonstrate compliance for the life of this contract by:

    - providing GDMS with a copy of current ISO 9001 registration certificate and all subsequent updates;

    - or periodically passing an ISO 9001 compliance audit performed by GDMS representatives.

    The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

    929 - MARKING REQUIREMENTS - 01/01/2018

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

    If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

    The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

    930 - RAYTHEON - 01/01/2018

    PRODUCT CONFORMANCE

    The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    COUNTERFEIT PARTS PREVENTION: PROCUREMENT FROM A RECOGNIZED SOURCE

    This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

    With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

    With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

    All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order available upon request.

    Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

    Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

    Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification item(s) such as date codes, lot codes, serializations, or other batch identifications.

    In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

    This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

    If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

    The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

    SUPPLIER CHANGE NOTIFICATION

    Supplier Change Notification Process Supplier shall document a process for notifying Buyer of intended or actual changes described in the following requirements.

    1. Change in Quality Management Representative Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative of intended or actual changes in the management representative with assigned responsibility and authority for its quality management system.

    2. Change in Quality Management System Supplier shall promptly notify Buyer’s Authorized Procurement Representative and Supplier Quality Representative in writing of intended or actual major change to its quality management system that may affect the conformity of its goods or services. Each change to Supplier’s quality management system is subject to review by Buyer. Supplier shall include, as part of written notification of change to its quality management system, a list of changed procedures identified by revision level, a description of the intent of the changes and a signed statement that compliance with Buyer’s quality system approval has not been diminished.

    3. Change in Manufacturing Line, Facility Location or Process

    Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of intended or actual change to the manufacturing process that may affect the quality of delivered goods or services. This includes changes to Supplier’s and Supplier’s subcontractors manufacturing facility location for the contracted goods or services, equipment, or processes for which the product was qualified. Supplier shall promptly notify Buyer’s Authorized Procurement Representative in writing of change to its quality control process that may affect the inspection verification of conformity or airworthiness. Notification shall document effect of change to inspection with respect to fit, form, reliability, function, conformity, airworthiness of the Supplier’s goods or services. Each change to Supplier’s quality control system is subject to review by Buyer.

    PART MARKING REQUIREMENTS

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

    If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

    The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

    CERTIFICATE OF CONFORMANCE (CoC)

    Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

    MIL-SPEC PART REQUIREMENTS

    If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

    The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

    The Mil-Spec parts shall not be altered. 

    CALIBRATION SYSTEM REQUIREMENTS

    The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

    TROUBLE AND FAILURE REPORTING

    Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

    SUPPLIER AND SUB-TIER SUPPLIER CONTROL

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    AS9100 - GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

    The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

    The Seller shall demonstrate compliance for the life of this contract by:

    - providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

    - or periodically passing an AS9100 compliance audit performed by GDMS representatives.

    The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

    Record Retention for 7 years (Raytheon Quality Note G9)

    1. SCOPE

    1.1. Raytheon Revision 1- 05/24/17 replaces revision 0 dated 06/29/06.

    1.1.1. This document was converted to a new format and expands record retention to include all quality records.

    1.2. The applicable revision of this document is determined by:

    1.2.1. The revision specified on the purchase order, or 1.2.2. The revision in effect at the time of the purchase order if no revision is listed on the purchase order.

    1.3. The purpose of this document is to ensure that the supplier retains records applicable to this purchase order for a period of 7 years and that the supplier obtains Raytheon’s approval prior to destroying/disposing of the records.

     

    2. APPLICABLE DOCUMENTS

    2.1. The following documents are referenced in Sections 3 and 4 of this document.

    2.2. Raytheon Specifications

    2.2.1. None

    2.3. Other Specifications

    2.3.1. None

     

    3. REQUIREMENTS

    3.1. The word ""shall"" invokes a binding requirement for the supplier to meet.

    3.2. General Requirements

    3.2.1. The Supplier shall retain all records needed to show conformance to Purchase Order requirements for each shipment.

    3.2.2. Records shall remain legible, readily identifiable and retrievable for a period of 7 years after the date of the completion of this Purchase Order.

    3.2.3. If the Seller is a distributor of the item(s) in this Purchase Order, the Seller shall require the same documentation from the original manufacturer of the item(s).

    3.2.3.1. Seller shall flow down this requirement to the manufacturer.

    3.2.4. Seller shall allow Raytheon to acquire or inspect all records needed to show conformance to Purchase Order requirements.

    3.2.5. At the end of the retention period, the seller shall receive Raytheon approval prior to destroying / disposing of any record required by this Quality Note.

     

    4. DATA SUBMISSION

    4.1. Supplier to deliver the following data to Raytheon for Raytheon Approval

    4.1.1. Request to destroy / dispose of any records throughout the retention period.

     

    5. NOTES

    5.1. Order of Precedence - Conflicts between this document and other provisions within the Purchase Order are defined in the Terms & Conditions (TC-001).

    5.2. The seller is required to retain all records that are needed to demonstrate conformance to the purchase order. Examples of the type of documents that require retention may include:

    5.2.1. Records of inspection measurements, where applicable.

    5.2.2. Records of product testing, where applicable.

    5.2.3. Records demonstrating work performed to produce the product (i.e. shop travelers, routers, etc.).

    5.2.4. Records of traceability to manufacturer part number, lot number and date code where applicable for part type.

    5.2.5. Records of calibration.

    5.2.6. Records of raw material certification.

    5.2.7. Records of purchasing from sub-tier suppliers, to include purchase orders and certificates of conformance at a minimum.

    This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

    931 - SHELF LIFE SHIPPING AUTHORIZATION - 01/01/2018

    Material shelf life remaining shall adhere to the minimum amount as identified on the part specification unless authorization has been received from the buyer in advance of shipping. This authorization will be a Shipping Authorization Number (SAN). The SAN shall be included on the supplier documentation submitted with the shipment and is only valid for a single shipment quantity as agreed upon by the buyer. If material is shipped with less shelf life remaining than specified on the part specification or shipped without the SAN on the Documentation, material will be refused and returned to the supplier at the supplier’s expense. For example: 80% shelf life must be remaining on the material upon receipt at GDMS.

    932 - SOFTWARE QUALITY ASSURANCE REQUIREMENTS - 01/01/2018

    The Seller shall ensure that Customer Furnished Digital Data is protected and controlled to match Seller’s developed software and quality records are available for GDMS and Customer/Government and/or Regulatory authorities review at the Seller’s facility. This applies only to software developed by the Seller used in controlling manufacturing operations or inspection and test equipment. Software Quality Assurance Procedures/Forms/Software Types and revisions shall be submitted to GDMS Buyer for Supplier Quality Assurance review/approval before starting production.

    Seller shall flow the substance of this clause to its subcontractors, including this sentence, changing the relationship of the parties as appropriate to preserve the intent of the words.

    933 - SPECIAL PROCESS REQUIREMENTS (NADCAP) - 01/01/2018

    Special Processes: The Supplier and/or sub-tier Suppliers performing a special process shall be certified by Nadcap and listed on the Nadcap approved special process list. Each shipment shall be accompanied by one (1) legible and reproducible copy of a certificate for all processes used and the name of the company performing such process.

    934 - ALL LOCKHEED MARTIN QUALITY CLAUSES - 01/01/2018

    LMCO MANUFACTURING PROCESS OBJECTIVES

    1) Manufacturing processes and operations shall be scrutinized on a recurring basis to eliminate waste, reduce abnormal variation (statistical control) in product characteristics, increase ease of assembly, maintain capable production processes and achieve improvement in performance or reliability.

    2) Materials, work in process, and finished products shall be positively identified with inspection status at all appropriate stages of production and storage. Location of product in the normal flow does not constitute suitable indication of inspection and test status unless the process flow is inherently error proof such as an automated inspection and transfer operation.

    3) The acceptance criteria shall be zero defects for sampling plans using attribute data (this requirement does not supersede the requirements stated in applicable drawings or specifications).

    4) Prior to end-item acceptance, final inspection shall be performed to verify conformance of the end-item assembly, packaging, marking and label requirements; and the supplier shall review applicable inspection records to verify the records are complete and the lot is acceptable.

    5) Manufacturing processes shall be stable, capable, and produce product with consistent conformance to the acceptance limits and have minimal variation from lot to lot. For those characteristics selected for monitoring with Statistical Process Control (SPC), the process control goal shall be to provide a minimum process capability (CPK) of 1.33 or higher. For characteristics designated as IKCs or KCs, the minimum process capability shall be 1.67 or higher. This data shall be accessible to support process decisions at point of manufacture.

    Assembly methods, operator techniques, workmanship, and assembled item functioning shall be consistent from lot to lot. Physical properties of component materials and preservation finishes shall be consistent from lot to lot.

    COUNTERFEIT PARTS PREVENTION

    This clause applies to all parts and material delivered under this purchase order that are the lowest level of separately identifiable items, including but not limited to fasteners and Electrical, Electric and Electromechanical (EEE) components. “Counterfeit” includes parts and material that is misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved parts and/or material that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable.

    With specific regard to counterfeit hardware, a registry of active fastener trademarks is maintained by the US Patent and Trademark Office and can be found at: http://www.uspto.gov/trademarks/law/fastener/fqa.jsp.

    With specific regard to electronic components, Seller shall establish and maintain an acceptable counterfeit electronic part detection avoidance system as defined in DFARS 252.246-7007.

    All purchased material included in assemblies and subassemblies being delivered per this order must have been procured by the seller directly from either the manufacturer of the item(s) or an authorized distributor of the manufacturer of the item(s). A Certificate of Conformance (CoC) and a method of item traceability shall be retained for each component. These documents shall be retained per the records retention requirements directed elsewhere within this order and made available upon request.

    Seller shall maintain the Manufacturer’s CoC for each component included in the assemblies and subassemblies being delivered per this order. At a minimum, the CoC shall include:

    Manufacturer’s name and address Manufacturer’s and/or buyer’s part number Batch identification for the item such as date code, lot code, etc.

    Seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all material included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller. The manufacturer shall also include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.

    In the event any item required to be delivered under this order cannot be procured by the Seller in accordance with this requirement, the Seller shall submit written justification and request a deviation from this requirement prior to making delivery. If the request for deviation is accepted by the Buyer, the Buyer shall modify this order accordingly. Additional verification of the items may be required prior to allowing the deviation from this requirement. This additional verification shall include inspections and/or tests activities (including, but not limited to include visual inspection, X-Ray inspection, destructive physical analysis, thermal cycle testing, and electrical testing) necessary to assure the authenticity of the purchased product. The Buyer may request copies of such acceptance criteria and records of this activity prior to granting the deviation.

    This PO and activities hereunder are within the jurisdiction of the United States Government. Any knowing and willful act to falsify, conceal or alter a material fact, or any false, fraudulent or fictitious statement or representation in connection with the performance of work under this purchase order may be punishable in accordance with applicable Federal statutes. Seller employees engaged in the performance of work under this purchase order shall be informed in writing prior to performance of work that there is a risk of Federal criminal penalties associated with any falsification, concealment, or misrepresentation in connection with work performed under this purchase order.

    If counterfeit parts/ assemblies are furnished under this purchase agreement, such items shall be impounded. The seller shall promptly replace such items with items acceptable to the Buyer and the seller may be liable for all costs relating to impoundment, removal, and replacement. The Buyer may turn such items over to US Governmental authorities (Office of Inspector General, Defense Criminal Investigative Service, Federal Bureau of Investigation, etc.) for investigation and reserves the right to withhold payment for the items pending the results of the investigation.

    The seller shall flow the substance of this clause, including this sentence, in all sub-tier subcontracts for work performed under this PO.

    PRODUCT CONFORMANCE

    The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer's parts. By delivery of the item(s) of this order, the Supplier certifies compliance to all requirements of the applicable drawings and specifications of the revision current at the time of shipment, unless otherwise specified in the purchase order. Upon request, the Supplier will make available, at no additional cost to the buyer, all records necessary to support evidence of such compliance.

    CERTIFICATE OF CONFORMANCE

    Certification: Supplier shall include a legible Certificate of Conformance (CoC) with each shipment certifying that all items/materials supplied meet all GDMS Purchase Order requirements, including referenced drawings, specifications and standards. At a minimum, the CoC shall reference the GDMS Purchase Order Number and the GDMS Part Number and Revision or the specified Applicable Documents and revisions as listed on the purchase order. SEP product that has been qualified, all data for each shipment, shall be maintained on file at the Supplier.

    MIL SPEC PART REQUIREMENTS

    If the applicable drawing/specification (or a document referenced on the drawing/specification) specifies a Mil-Spec part (e.g., MS24524-22, M81044/12-16-0, D38999/20WC98PA, etc.) the Supplier is responsible for determining if Department of Defense (DoD) qualification is required. If so, the part shall be manufactured by an approved source listed in the DoD Qualified Products Database (QPD). ASSIST-Online (https://assist.dla.mil/) is the official source for specifications and standards used by the DoD. It also serves as a portal to other useful DoD databases such as the QPD.

    The QPD does not include every specification, Mil-Spec part, or manufacturer doing business with the government; it is limited to active and inactive specifications that have a requirement for qualification. Only government or manufacturer parts within those specifications are listed. Likewise, only the sources for products currently included in those qualification data sets will be located and found within the QPD. Additionally, if a specification is canceled or revised to remove the requirement for qualification, the qualification data associated with that specification will be archived offline and be unavailable to general users of ASSIST-Online or the QPD. If you cannot find a Mil-Spec part in the QPD, please check the governing specification in ASSIST-Online, as the specification may have been canceled or revised to remove the requirement for qualification.

    The Mil-Spec parts shall not be altered.

    CALIBRATION SYSTEM REQUIREMENTS

    The Supplier shall provide and maintain a calibration system that complies with one or more of the following Calibration System Requirements standards: ISO/IEC 17025, ISO 10012:2003, NCSL Z540.3 or MIL-STD-45662A. Compliance with the provisions of this clause in no way relieves the Supplier of the final responsibility to furnish acceptable supplies or services as specified herein. This system shall be subject to audit by the buyer's quality representatives. This provision shall be applicable to all inspection, test and measuring equipment supplied by the buyer for the use of the Supplier, as well as the Supplier's own equipment.

    LMCO APPENDIX QX REV 8

    http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_qualityappendices.html

    TROUBLE AND FAILURE REPORTING

    Unless otherwise specified in the contract, GDMS suppliers and their sub-tier suppliers are not authorized to disposition nonconforming material USE AS IS or REPAIR. If material contains minor nonconformances which cannot be reworked to conform to all drawing, specification and purchase order requirements, the Supplier may request a Nonconformance form from the GDMS Buyer.  Nonconforming material shall not be shipped to GDMS until the Nonconformance from has been approved by GDMS and returned to the supplier.

    SUPPLIER AND SUB-TIER SUPPLIERS CONTROL

    The suppliers shall ensure that all suppliers and sub-tier suppliers are capable of attaining and maintaining a quality system acceptable to GDMS for the supplies and services covered by this purchase order. Records of seller and sub-tier supplier’s performance shall be maintained and available for review by GDMS as necessary. The product quality program of the seller and all sub-tier suppliers shall contain necessary provisions for product quality activities to assure satisfactory performance to the requirements below:

    1. Notify GDMS of origination of nonconforming product

    2. Obtain GDMS approval of nonconforming product

    3. Notify the GDMS of changes in product and/or processes, change of suppliers, change of manufacturing facilities location and where required, obtain organization approval

    4. Flow down to supply chain the applicable requirements including customer requirements

    5. Records retention requirements

    6. Right of access by GDMS, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, included in the order and to all applicable records.

    AS9100 GDMS QUALITY MANAGEMENT SYSTEM REQUIREMENTS

    The Seller shall provide and maintain a Quality Management System (QMS) that complies with AS9100 (Latest Revision), Quality Management Systems - Requirements for Aviation, Space and Defense Organizations.

    The Seller shall demonstrate compliance for the life of this contract by:

    - providing GDMS with a copy of current AS9100 registration certificate and all subsequent updates;

    - or periodically passing an AS9100 compliance audit performed by GDMS representatives.

    The Seller shall ensure that products and services provided by outside suppliers comply with all Seller and GDMS requirements. Compliance with the provisions of this clause in no way relieves the Seller of the final responsibility to furnish acceptable supplies and/or services as specified herein.

    MARKING REQUIREMENTS

    Parts shall be marked per the applicable drawing or specification. Unless otherwise specified, the marking shall be accomplished in accordance with MIL-STD-130. Marking shall be applied in the approximate area and using the same method as depicted on the drawing.

    If marking requirements are not provided by the drawing/specification or purchase order, then Bag & Tag marking shall be required. DO NOT apply the part marking directly to the part. The part number shall be applied either to a tag attached to the part or on a label affixed to a bag or other suitable container.

    The Manufacturing authority will be considered GDMS (CAGE code 04DG4) unless otherwise specified on the drawing or Purchased Order.

    LOCKHEED MARTIN CLAUSE Q4R, FOREIGN OBJECT DAMAGE/DAMAGE PREVENTION

    Lockheed Martin Clause Q4R Rev 4, dated 01 April 2010, is invoked on this P.O. To view requirements, go to the following web address:

    http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_clauses.html

    935 - LMCO APPENDIX QX REV 8 - 01/01/2018

    LMCO APPENDIX QX REV 8

    http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_qualityappendices.html

    936 - 50% MINIMUM SHELF LIFE - 01/01/2018

    50% minimum shelf life must be remaining on the material upon receipt at GDMS

    937 - 60% MINIMUM SHELF LIFE - 01/01/2018

    60% minimum shelf life must be remaining on the material upon receipt at GDMS

    938 - 80% MINIMUM SHELF LIFE - 01/01/2018

    80% minimum shelf life must be remaining on the material upon receipt at GDMS

     

  • A-M

    A – SELLER’S QUALITY CONTROL SYSTEM04/18/08
    The seller shall provide and maintain a quality system currently registered to ISO 9001:2000.

    B – SELLER’S INSPECTION SYSTEM04/18/08
    The seller shall provide and maintain a quality management system acceptable to General Dynamics. Acceptance of suppliers quality system shall be formally documented. This system is subject to review at all times by GDAIS Quality Assurance.

    C – REQUIREMENT FOR INSPECTION
    The seller shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under this order conform to the drawing, specification and/or other applicable technical requirements. Seller shall establish and/or maintain a calibration system that is traceable to the National Institute of Standards and Technology for all measuring and test equipment used on this order. This system shall provide for: 1)recalibration at regular intervals commensurate with stability, purpose and degree of usage, and 2) a mandatory recall system within these established intervals. This system is subject to review at all times by GD-AIS Quality Assurance.

    D – GOVERNMENT SOURCE INSPECTION
    Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the government representative who normally services your plant so that appropriate planning for government inspection can be accomplished.

    E – SELECTIVE EVALUATION
    During performance on this order your quality control or inspection system and manufacturing processes are subject to review, verification, and analysis by authorized government representatives. Government inspection or release of product prior to shipment is not required unless you are otherwise notified.

    F – GD-AIS SOURCE INSPECTION
    Source inspection is required on all items covered by this order at the seller’s facility prior to shipment. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GD-AIS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

    G – GD- AIS IN-PROCESS SOURCE INSPECTION
    In-process source inspection is required on all items covered by this order at the seller’s facility prior to shipment. In-process inspection shall verify acceptability of quality characteristics which cannot be readily inspected in completed items. In-process inspection points shall be as defined in the order and shall be mutually agreed upon by GD-AIS Quality Assurance and the seller prior to start of manufacturing. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GD-AIS Quality Assurance representative for this inspection. The seller shall provide tentative notice ten days in advance of inspection readiness and confirmation no less than forty-eight hours in advance thereof.

    H – GD- AIS FIRST ARTICLE SOURCE INSPECTION
    Inspection of the first deliverable item produced under this order is required. The seller shall provide the necessary facilities, equipment and personnel qualified to demonstrate conformance to the order requirements to the GD-AIS Quality Assurance representative for this inspection. At its option, GD-AIS may waive source inspection and perform the required first article inspection at GD-AIS without prior notice to the seller. The seller shall obtain written acceptance of the first article prior to further shipments. The seller shall provide tentative notice of inspection readiness ten days in advance and confirmation no less than forty-eight hours in advance thereof.

    I – RADIOGRAPHIC INSPECTION
    The items on this order require radiographic inspection by a government or buyer-approved x-ray laboratory. Film will be read and interpreted by the laboratory and the findings reported on an appropriate form. The x-ray film and one copy of the x-ray report must accompany the material. The x-ray film must be identified with the buyer’s order number and the report shall contain the signature and title of a responsible representative of the laboratory.

    J – FUNCTIONAL TEST REPORTS
    Each shipment shall be accompanied by one legible copy of a report of actual variables test data identifiable to test parameters and serial numbers of items submitted. These reports shall contain the signature and title of a responsible representative of the seller who performed the test indicating conformance to the specified requirements. The specifications must be listed, including the revision letter.

    K – CALIBRATION CERTIFICATION
    The seller shall maintain a calibration system that complies with MIL-STD-45662, ANSI-Z540 or ISO10012-1. Product shipped to General Dynamics shall be accompanied by one legible copy of the seller’s certification of accuracy and calibration data (Calibration Certification). This certificate must contain the signature and title of a responsible representative of the seller. All serialized unit(s) shall have their serial number(s) annotated on the certificate.

    L – AGE/ENVIRONMENT SENSITIVE MATERIAL
    The seller shall identify all materials and articles which have definite characteristics of quality degradation with age and/or environment. Identification shall include the date useful life was initiated and the date and/or the cycle at which the useful life will be expended. When environment is a factor in determining useful life, the identification shall include storage conditions required to achieve the stated useful life.

    M – MATERIAL COMPLIANCE REPORTS
    Each shipment of material shall be accompanied by one legible copy of chemical analysis and/or physical test reports verifying compliance to applicable military/buyer’s specifications.

     

  • N-Z

    N – HEAT OR MELT IDENTIFICATION
    All parts and/or material, and applicable documents, shall be identified by a heat number, heat code, heat lot number, or melt number of the seller. Where stamping of individual parts is not practical due to size or shape, the heat number, code, lot number, or melt number shall be stamped on the smallest unit package by the seller.

    O – SPECIAL PROCESS SAMPLES
    The special processes called for in this order shall be applied to samples of material of the same type to be used in manufacturing of deliverable items. The seller shall include the sample with each shipment and shall identify the sample to the order by part number and date of shipment. Each sample shall be approximately 1″ wide by 3″ long. Printed wiring board samples shall be those coupons from each panel produced and shall be in accordance with the applicable drawing or specification. Printed wiring board coupons shall be identified in accordance with requirements of the order.

    P – ACCEPTANCE TEST PROCEDURE
    The seller shall submit to GD-AISone reproducible copy of the acceptance test procedure (ATP) to be used for determining acceptability of the articles to be delivered under this order at least ten days prior to requesting GD-AISsource inspection or at least ten days prior to shipment of the articles, as applicable. As a minimum, the ATP shall:
    1. Be identified with a control number and revision status.
    2. Exhibit approval by the seller’s quality function.
    3. Address acceptance testing of all performance and mechanical characteristics of the GD-AIS specification that are applicable to the level of testing required, i.e., qualification, first article and/or production.
    4. Contain a clear and concise description of the test methods to be used in performing each test.
    5. Contain a list of test equipment to be used, including the manufacturer’s name and model number.
    6. Contain block diagrams of test equipment set-ups identifying interconnection points and equipment used.
    7. Contain data sheets which present specified information.
    In the event of a required revision to the ATP during performance under this order, the seller shall furnish one reproducible copy of the revision to GD-AIS prior to inspection by GD-AIS. The revision shall be identified as described above and shall exhibit evidence of approval by the seller’s quality function.

    Q – MECHANICAL MEASUREMENTS REPORTS
    Each part shall be accompanied by one legible copy of a report of actual variables mechanical measurements identifiable to all mechanical parameters listed on the drawing. These reports shall contain the signature and title of a responsible representative of the seller who performed the measurements indicating conformance to the specified requirements. The drawing number must be listed, including the revision letter.

    In the event that measurements data are represented by sampling send data on those samples by the AQL selected. Place an identification tag or other temporary marking on all parts measured to assure positive data correlation upon receipt at GD-AIS.

    R – STATEMENT OF CONFORMANCE
    The supplier shall provide with each shipment one reproducible copy of a written statement which attests to the conformance of material to the applicable specification and the subcontract/purchase order requirements. The statement shall reference the order number, the part or specification number and revision, and shall contain the signature and title of the seller’s Quality Assurance representative.

    S – MERCURY EXCLUSION CERTIFICATION
    The seller shall furnish a certification of exclusion of metallic mercury compounds in the supplies furnished the buyer on this order. The certificate shall reference the buyer’s order number, part number and contain the signature and title of a responsible representative of the seller.

    T – MERCURY EXCLUSION CLAUSE
    The supplies furnished under this order shall contain no elemental mercury (the element Hg) or mercury compounds known to be chemically or thermally unstable in the environment in which the supplies furnished are to operate. During the manufacturing, testing or inspection processes the supplies offered shall not have come in direct contact with the element Hg or any chemically, or thermally unstable mercury compound, nor with any mercury containing devices which provide only a single barrier seal against breakage or spillage and release of the elemental mercury. Mercury contamination of the supplies will be cause for rejection of the material.

    U – IN-PROCESS SOURCE SURVEILLANCE INSPECTION
    In-process source surveillance is required on all items covered by this order at the seller’s facility during the duration of the order. It is intended that random surveillance inspections will be conducted at periodic intervals upon 48 hours verbal notice. Generally these inspections will consist of a review of selected process controls procedures and documentation associated with the manufacture of the articles covered by this order. This seller shall provide tentative notice ten days in advance of commencing manufacture and confirmation not less than forty-eight hours in advance thereof. At the time of confirmation, seller shall supply the dates comprising of the start and the end of the manufacturing cycle.

    V – SELLER’S LOT OR BATCH NUMBER IDENTIFICATION
    All parts and/or material, and applicable documents, must be identified by a manufacturing lot or batch number by the seller. where identification of individual parts is not practical due to size or shape, the manufacturing lot or batch number shall be placed on the smallest unit package. A lot or batch number shall be defined as parts and/or material produced by one manufacturer in one unchanged process, in accordance with the same drawing and/or specification.

    W – FAILURE ANALYSIS REPORT
    The seller is required to submit a failure analysis/repair report for each item being returned for rework. The report can be a copy of an internal document.

    X – JAN COMPONENT REQUIREMENT CLAUSE
    The devices furnished under this order shall be products which are listed on the Qualified Products List (QPL) applicable to the device ordered. Government source inspection is required on all JAN branded devices to the extent specified in the applicable military specification. The supplier shall make details of their inventory system and traceability documentation available to the authorized government representative for inspection (acceptance) upon request and shall be prepared to provide copies of actual records of processing or certification as to the origin of transactions and handling of JAN devices ordered.

    Y – LOCATION OF MANUFACTURER
    Only those products manufactured within the North American continent shall be supplied.

    Z – NO SPECIAL REQUIREMENTS

     

  • 1-8

    1 – (Not Used)

    2 – ELECTROSTATIC SENSITIVE MATERIAL PROTECTION
    The seller shall maintain a program for the protection of Electro-Static Discharge Sensitive (ESDS) devices during their handling, packaging, storage and shipping.

    3 – CALIBRATIONS SERVICES
    “Reserved for future use.”

    4 – VENDOR DATA SHEET
    The seller shall provide with each shipment a specification sheet or catalog page pertaining to the item submitted.

    5 – MSDS
    The supplier shall provide a copy of the Material Safety Data Sheet (MSDS) with each delivery.

    6 – MRB Authority
    Any repair actions not sanctioned by the assembly’s design documentation will require Buyer approval prior to work being performed.

    7 – COST APPROVAL
    The Supplier is to provide the Buyer with a written evaluation report, containing proposed rework activity, rework cost and current replacement cost. Rework costs which are estimated to exceed 75% of the item’s current replacement value or equal to or greater than $10,000 will require Buyer approval in advance of work being performed.

    8 – PROHIBITED MATERIALS
    All tin plating, solder or tin finishes shall have a minimum of 3% lead content by weight. Parts shall also be free of Zinc, Cadmium and Mercury. Seller shall provide a written/signed Certificate of Compliance (CoC) with each shipment that attests to meeting this requirement.

     

  • More...

    SDC – SINGLE DATE/LOT CODE
    Seller shall deliver parts from a Single Lot / Date code against this PO.

    TR – TAPE AND REEL PACKAGING REQUIRED
    Seller shall provide surface mount parts on a Tape and Reel for the Pick and Place machine. The Reel should be constructed of anti-static material and the Carrier tape should be made of conductive polystyrene material or equivalent to protect devices from ESD damage. The Tape and Reel parts packaging shall be fully compliant to EIA-481.

    RSN – PART TRACEABILITY REQUIREMENT
    Seller shall provide a written/signed Certificate of Compliance (CoC) that includes Part Traceability information. Specific to this requirement the CoC must contain the part number, manufacture or distributor, Lot /Date Code, and Serial Number.

    CP – COUNTERFEIT PARTS REQUIREMENT
    -All parts and materials shall be procured only through OEMs/OCMs, or their franchised dealer or distributors.

    -The supplier shall verify the procurement source and associated certifying paperwork.
    -Appropriate incoming inspection test methods shall be used to detect potential Counterfeit Parts and materials.

    The supplier shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM or not an OEM/OCM authorized franchised dealer or distributor) for the purchase of components/materials/parts unless pre-approval has been granted by GDAIS.

     

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